Project Clerk

CKM INDUSTRIES INC; Port Lavaca (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

CKM INDUSTRIES INC is seeking a qualified candidate for clerical and logistical support in Port Lavaca, Texas. The role involves coordinating equipment and manpower, maintaining records, and ensuring efficient workflow across operations.

The ideal applicant should possess excellent communication and organizational skills, be results-oriented, and have relevant experience in logistics and administration. This position demands flexibility and teamwork in a dynamic work environment.

Qualifications

• Knowledgeable of the work site operations.
• Previous dispatch and administrative/accounting experience preferred.
• Able to work in a team environment.

Responsibilities

• Perform clerical duties for operations at the site.
• Maintain all required record keeping.
• Coordinate equipment and manpower to meet customer requirements.

Skills

Results oriented

Process management

Excellent communication skills

Excellent organizational skills

Logistics experience

Computer skills (Excel, Word, Outlook, Adobe)

Job description

Primary Responsibilities and Key Deliverables

• Perform clerical duties for the operations at the site.
• Provide support and coordination to management.
• Coordinate and schedule equipment and manpower to meet customer requirements.
• Prepare work orders and job packets; track timesheets from issue to return.
• Maintain all required record keeping, including customer/job files and obtain signatures for billing.
• Maintain schedule board for confirmed work including branch requirements and personnel and equipment status board.
• Maintain documentation and calendar for all future work.
• Organize field tickets between branch sites and submit to the Billing Admin accordingly.
• Coordinate with site managers on equipment and manpower availability and daily needs.
• Maintain scheduled days off and vacation calendar for site employees.
• Inspect company vehicles and auxiliary equipment prior to departure and upon return.
• Coordinate with the maintenance department for needed repairs and servicing.
• Maintain and coordinate with the general manager, office manager, and site managers a current employee training list for customer required orientations and other job requirements.
• Coordinate the completion of scheduled drug tests and other health related tests for current employees.
• Issue and track (when applicable) standard PPE, specialized equipment, stock items and consumables required for service crews.
• Assist with vendor PO's.
• Assign job tasks to service personnel who are working on shop time.

Required Skills and Competencies

• Results oriented.
• Exceeds goals successfully, constantly, and consistently a top performer, very bottom-line oriented, steadfastly pushes self and others for results.
• Process management.
• Relates well to all kinds of people inside and outside the organization, builds appropriate rapport, builds effective and constructive relationships, uses diplomacy and tact, can diffuse high-tension situations comfortably.
• Good at determining the processes necessary to get things done, knows how to organize people and activities, understands how to separate, and combine tasks into efficient workflow.

Qualifications

• Knowledgeable of the work site operations.
• Knowledgeable of office operations and practices.
• Excellent communication skills, verbal and written.
• Excellent organizational skills.
• Previous dispatch, logistics, and administrative/accounting experience preferred.
• Proficient computer skills (Excel, Word, Outlook, Adobe).
• Able to work in a team environment with employees from all levels.
• Must have excellent organizational skills and able to manage multiple tasks simultaneously.
• Must be flexible to meet changing deadlines and priorities.
• Able to handle high stress while being courteous and friendly to customers and other employees and management.

Work Environment

• Tools, equipment, machinery used: Computers and basic computer systems (Word, Excel, etc).
• Working conditions: Normal office environment (on-site and off-site locations), occasional outside work, occasional travel and flexible hours needed (day or night).
• Physical effort required: Sitting, filing, data entry, walking, lifting up to 50 pounds on occasion.