Assistant Business Administrator

Hampshire Regional School District; Westhampton (MA); On-site; USD 80,000 - 95,000; Full time

Job summary

Hampshire Regional School District seeks an Assistant Director of Business Administration / Finance to oversee accounting, budgeting, and financial reporting for the district. The role reports to the Director of Business Administration / Finance and coordinates with central office staff.

Responsibilities include general ledger maintenance, budget development, grants and state reporting, purchasing, payroll, and compliance with state/federal laws.

Qualifications

• Education as specified: accounting/finance/business related field.
• Experience in finance, accounting, or related field.

Responsibilities

• Support daily financial operations for Hampshire Regional School Districts.
• Assist in general ledger, budget development, financial planning and analysis, purchasing, and state reporting.
• Contribute to payroll and meals tax preparation and external audits.

Skills

Accounting data analysis

Budget development

Communication skills

Team collaboration

Problem-solving

Microsoft Office & Google Suite

Education

Bachelor's or advanced degree in accounting/finance/business

Tools

Accounting software

Spreadsheets (Excel/Sheets)

Tyler Technologies School ERP Pro

Job description

Hampshire Regional School District Central Office - Westhampton, Massachusetts Open in Google Maps

Assistant Business Administrator

Job ID: 5963042
Application Deadline: Posted until filled
Posted: Oct 16, 2026 12:00 AM (UTC)
Starting Date: Immediately

Title: Assistant Director of Business Administration / Finance

Reports To: Director of Business Administration / Finance

Qualifications

• Education: Bachelor's or advanced degree in accounting, finance, business administration, or related field.
• Experience: Several years of experience in finance, accounting, or a related field.
• Demonstrated proficiency in accounting, budget development, data, and financial analysis, with preference given to those with financial experience in a municipal or regional school environment.
• Analytical & Problem-Solving Skills: Ability to analyze financial data, identify and prepare effective reports that highlight issues, and resolve issues effectively.
• Technical Skills: Prior experience and proficiency in accounting software and financial systems; Advanced skills in developing and using spreadsheets in a Microsoft and Google environment; Familiarity with Tyler Technologies School ERP Pro accounting software is a plus.
• Leadership and Management Skills: Ability to effectively manage multiple projects successfully and adapt to changing circumstances; Ability to collaborate in a team environment.
• Communication Skills: Strong written and verbal communication skills, including the effective utilization of technology and information management tools.
• Compliance: Familiarity with or the ability to learn State laws governing the financing of public schools and state-mandated educational programs and business practices.

Job Goals as Assistant Director of Business Administration

Under the supervision of the Director of Business Administration / Finance, the Assistant Director will support all accounting and financial administration work relative to the daily management and business operations of the Hampshire Regional School Districts. The position will include cooperative oversight of all financial activity associated with the core services of a school operation. This includes supporting general ledger accounting entries for all expenses and revenues, budget development, financial planning and analysis, purchasing and required State reporting and financial filings, including payroll and meals taxes.

Responsibilities

1. Financial & Financial Information Management
   Plans, develops, directs, coordinates, and maintains an integrated financial program which supports Hampshire Regional School Districts' commitment to effective financial management.
   Assures that the accounting system is in compliance with State, Federal, and local laws as well as sound accounting principles (chart of accounts, grants, revolving funds, student activities).
   Oversees the management of funds including Federal and State grants, capital project funds, revolving funds, student activity funds, and the general fund.
   Participates in audits, including the annual financial audit and program audits, and initiates improvements or corrections as recommended.
   Prepares monthly and quarterly financial statements as requested by the Director of Business Administration.
   Participates in the preparation of the State End-of-Year Financial Reports and periodic progress reports and other documents as required by the Director of Business Administration.
   Develops guidelines to protect district resources and assist administrators in controlling expenditures and initiating cost-saving measures.
   Evaluates business operations and recommends and monitors improvements.
2. Annual School District Budget
   Works with the Director of Business Administration to oversee the preparation, publication, and management of the annual budget.
   Works closely with principals, program directors, curriculum leaders, and Central Office personnel to effectively train and communicate budget procedures and protocols.
3. Accounting General Ledger Maintenance
   Assumes responsibility for the receipt and expenditures of all district funds.
   Reconciles the District Accountant's Cash Book to the General Ledger.
   Maintains a continuous internal auditing program for all funds.
   Provides material as requested to assist external audits of Hampshire Regional School District.
   Ensures fiscal compliance with District, State, and Federal statutes, regulations, and/or policies.
   Works closely with the Superintendent and Director of Business Administration relative to all fiscal matters.
   Performs other fiscal duties as required by the Director of Business Administration.
   Bears responsibility for closing and reconciling all books and accounts in the business office, including the cash book, warrants (vendor, payroll, and special warrants), bank accounts (checking accounts, trust funds, bond or other accounts), and debt records.
4. Purchasing/Accounting
   Works with the Director of Business Administration / Finance to administer purchasing, including accounting, accounts payable, payroll, and warrant functions.
   Develops and reviews bid specifications and contracts in accordance with all Massachusetts General Laws.
5. Human Resources Management
   Assists the Director of Business Administration in developing templates & populating data for collective bargaining.
6. Communication
   Serves as an advisor to the Director of Business Administration in matters related to financial management and facilities planning activities.
   Attends School Committee meetings and other Town government meetings as requested.
7. Other
   Provides support in the management of the Food Service program including state reporting and meals tax preparation.
   Provides support as needed with facilities matters, especially as it relates to procurement.
   Any other duties as deemed appropriate by the School Business Manager.

The essential functions or duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Salary Compensation

The Assistant Director of Business Administration position is a full-time, full-year position. Salary will be commensurate with experience and education, in a range of $80,000 - 95,000.

Evaluation

The Assistant Director of Business Administration will be evaluated by the Director of Business Administration on an annual basis.

Growth Potential

This position may be a gateway job to a Director of Business Administration/ Finance position for the candidate who develops and demonstrates the following:
advanced proficiency in multiple unique regional school accounting and reporting requirements of the Department of Elementary and Secondary Education (DESE) and the Department of Revenue / Division of Local Services (DOR/DLS)
capacity to succeed in this highly data-intensive and analytical environment,
ability to establish, maintain, and communicate processes and procedures &
motivate staff to learn multiple finance functions
ability to work effectively with superintendent and school committees

District CORI Check required before employment begins

Federal Fingerprint Check required before employment begins

Position Type: Full-time
Salary: $80,000 to $95,000 Per Year

Job Categories: Administration > Business/Finance

Equal Opportunity Employer

The Hampshire Regional School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws.Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Dawn Scaparotti
• 19 Stage Road
• Westhampton , Massachusetts 01027
• Phone: [phone]
• Email: [e-mail]