Tour Event Coordinator

Travel Placement Service; Irvine (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Collaborative environment

Growth opportunities

Impactful work in travel experiences

Job summary

A passionate travel agency based in Irvine is seeking a Tour Event Coordinator to manage unique tour experiences. Responsibilities include overseeing logistics for Holy Land Tours, negotiating contracts with suppliers, and ensuring exceptional service. Ideal candidates will have a Bachelor's degree in related fields or 10+ years of relevant experience, with strong skills in negotiation and multitasking. Join a dynamic team dedicated to providing life-changing travel experiences.

Qualifications

• Proven background in tour sourcing, supplier management, or product development in the travel industry.
• Ability to interpret market trends and data, with strong attention to detail.
• Comfortable working in a fast-paced environment and managing multiple projects simultaneously.
• Analytical skills with attention to detail.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Oversee Holy Land Tour logistics, including hotel selection, transfers, air travel, and itineraries.
• Research and negotiate contracts with preferred suppliers, ensuring competitive pricing and high-quality service.
• Provide detailed proposals to Pastor Relations, track room availability, and ensure all logistics are organized.
• Manage budgets, track profit & loss, and ensure timely payment and cost optimization.
• Cultivate relationships with existing suppliers and establish new partnerships with non-Israel DMCs and hotels.
• Regularly assess and monitor supplier performance, ensuring service excellence and contract compliance.
• Maintain open communication with the Pastor Relations team, keeping them informed of all quotation, booking, and status updates.
• Negotiate favorable terms with suppliers to ensure quality standards are met while optimizing cost efficiency.
• Oversee final accounting, review invoices, and ensure accurate rooming lists and bus assignments are processed.

Skills

Strong negotiation

Contract management

Communication skills

Analytical skills

Multitasking

Tech-Savvy

Travel Passion

Education

Bachelor's degree in Hospitality Management, Tourism, Business Administration, or related field

10+ years of relevant experience

Job description

Join a vibrant and growing team at a Christian travel agency providing life-changing, biblically-based tours across the globe. Were seeking a passionate and organized Tour Event Coordinator to manage and coordinate unique tour experiences for clients, ensuring top-tier service, supplier relations, and quality tour packages.

Primary Responsibilities

• Tour Logistics Management: Oversee Holy Land Tour logistics, including hotel selection, transfers, air travel, and itineraries.
• Supplier Management: Research and negotiate contracts with preferred suppliers, ensuring competitive pricing and high-quality service.
• Proposal Creation: Provide detailed proposals to Pastor Relations, track room availability, and ensure all logistics are organized.
• Budget & Financial Tracking: Manage budgets, track profit & loss, and ensure timely payment and cost optimization.
• Relationship Building: Cultivate relationships with existing suppliers and establish new partnerships with non-Israel DMCs and hotels.
• Performance Monitoring: Regularly assess and monitor supplier performance, ensuring service excellence and contract compliance.
• Communication: Maintain open communication with the Pastor Relations team, keeping them informed of all quotation, booking, and status updates.
• Contract Negotiation: Negotiate favorable terms with suppliers to ensure quality standards are met while optimizing cost efficiency.
• Final Billing & Coordination: Oversee final accounting, review invoices, and ensure accurate rooming lists and bus assignments are processed.

Skills & Experience Required

• Education: Bachelors degree in Hospitality Management, Tourism, Business Administration, or related field, or 10+ years of relevant experience.
• Experience: Proven background in tour sourcing, supplier management, or product development in the travel industry.
• Skills: Strong negotiation, contract management, and communication skills.
• Analytical: Ability to interpret market trends and data, with strong attention to detail.
• Multitasking: Comfortable working in a fast-paced environment and managing multiple projects simultaneously.
• Tech-Savvy: Proficiency in relevant software and tools for research, analysis, and proposal preparation.
• Passion: A deep passion for travel, cultural exploration, and delivering exceptional travel experiences.

Why Join?

• Impact: Be part of a dynamic company offering life-changing travel experiences that combine cultural exploration with spiritual enrichment.
• Collaborative Environment: Work with a passionate, supportive team committed to excellence.
• Growth Opportunities: Expand your career within a thriving company.

If you're a detail-oriented, organized individual with a passion for travel and a knack for building strong supplier relationships, we would love to hear from you!