Total Rewards & Leave Strategist

LeadingAge Virginia; Williamsburg, Northern (VA, KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

LeadingAge Virginia’s Williamsburg Landing in Williamsburg, VA is seeking a Benefits & Leave Specialist to administer health and welfare plans, retirement programs, and leave processes in a compliant, accurate manner.

The role emphasizes FMLA/STD/leave management, ADA interactive process, workers' comp, and annual regulatory filings, with data audits and HRIS reporting to support team members’ compensation, benefits and leave inquiries.

Qualifications

• Bachelor’s degree in HR, Business Admin, or related field, or equivalent experience
• Minimum of three years in administering health/welfare plans, retirement plans, and complex leaves (FMLA/STD)
• Experience in audits and compliance filings (e.g., Form 5500)
• Experience managing leaves and ADA interactive process with leave management

Responsibilities

• Administers health and welfare plans enrollments, changes and terminations; coordinates with payroll and carriers
• Reviews and approves billing statements and invoices for payment
• Conducts internal audits of plan enrollments against carrier billing
• Maintains understanding of plan benefits, deductibles, employer contributions, and premiums; explains coverages
• Ensures plan administration aligns with ACA, COBRA, HIPAA, Section 125, and state mandates
• Oversees retirement plans (e.g., 403b) and annual plan filings; participates in audits
• Manages FMLA and disability leaves; coordinates ADA interactive process for return-to-work
• Maintains OSHA injury log and prepares safety/compliance reports
• Posts new benefit plans in HRIS and coordinates annual enrollment meetings
• Ensures timely changes for new hires, terminations, status changes, and deductions
• Verifies eligibility for education/scholarship funds and processes payments
• Maintains performance review modules in HRIS and supports Stay Interviews
• Responds to inquiries regarding leave, benefits, workers compensation, and pay reviews
• Reviews and updates policy/procedures and the Employee Handbook
• Upholds Corporate Compliance Plan and reports issues to Compliance Officers
• Performs other duties; cross-trains as needed

Skills

HR compliance

FMLA administration

ADA accommodations

HIPAA compliance

ERISA compliance

Audit coordination

Excel proficiency

HRIS administration

Education

Bachelor’s degree in HR, Business Admin, or related field

Tools

HRIS software

Job description

LeadingAge Virginia’s Williamsburg Landing in Williamsburg, VA is seeking a Benefits & Leave Specialist to administer health and welfare plans, retirement programs, and leave processes in a compliant, accurate manner.

The role emphasizes FMLA/STD/leave management, ADA interactive process, workers' comp, and annual regulatory filings, with data audits and HRIS reporting to support team members’ compensation, benefits and leave inquiries.