Tool and Equipment Administrative Assistant - Contract to Hire

JHKelly, LLC; Longview (WA); On-site; USD 28,000 - 34,000; Full time

Job summary

JH Kelly seeks a Tool and Equipment Administrative Assistant to support the department with organization, documentation, and process improvements. The role emphasizes teamwork, technical aptitude, and proactive problem-solving in a contract-to-hire path.

The position requires 1–3 years in administrative roles within construction, strong MS Office skills, and familiarity with inventory software like Vista or Remarcable. Office-based with potential shop/warehouse tasks.

Qualifications

• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Experience supporting tool/equipment departments and coordinating admin tasks.

Responsibilities

• Provide essential administrative support to manage the tool and equipment department.
• Maintain documentation and record-keeping for tool/equipment transactions.
• Coordinate equipment transfers and inventory updates; billings and expenses handling.

Skills

MS Office Suite

Administrative support

Team collaboration

Problem-solving

Education

High school diploma or GED

Business admin / supply chain cert preferred

Tools

Vista

Remarcable

Job description

Tool and Equipment Administrative Assistant - Contract to Hire

JH Kelly

Tool and Equipment Administrative Assistant - Contract to Hire

821 3rd Ave
Longview, WA 98632

Salary: 20.00 - 25.00 USD / HOUR

At JH Kelly, we’re hiring a Tool and Equipment Administrative Assistant to join our Longview team. This is a contract-to-hire role with the potential to become a permanent position. This isn’t just about paperwork—it’s for a tech-savvy, team-oriented problem-solver who can update processes with efficient technical solutions, bring fresh ideas, and support our tool and equipment department. If you have an accounting background, enjoy collaborating, and want to grow with a dynamic company, this is your opportunity to shine.

Who We’re Looking For

You’re a team player with good technical skills and a knack for making processes more efficient using innovative solutions. You’re a problem-solver who works collaboratively, contributing ideas, and you’re eager to support our field support team with organization and reliability.

What You’ll Do

As our Tool and Equipment Administrative Assistant, you’ll provide essential administrative support to ensure the efficient management of our tool and equipment department. This contract-to-hire role is about innovation, organization, and teamwork.

Pay Range:

Pay Range: $20-$25 per hour (DOE), FLSA non-exempt (OT eligible).

Here’s what you’ll tackle:

• Documentation and Record-Keeping
  • Maintain accurate records of tool and equipment transactions (e.g., purchases, transfers, disposals) using enterprise systems like Vista and Remarcable.
  • Ensure invoices, packing slips, and warranties are filed and archived correctly.
  • Coordinate billing for lost or damaged tools, ensuring timely invoicing, and forward equipment rental billing to accounting.
  • Update and streamline documentation processes using technical tools to boost efficiency.
• Administrative Support
  • Provide assistance with scheduling meetings, managing correspondence, and organizing files for the tool and equipment department.
  • Assist in developing and implementing administrative procedures, leveraging technical solutions to enhance operations.
  • Facilitate equipment transfers between departments or project sites, updating inventory records and optimizing logistics.
  • Order office supplies and consumables, track expenses, and support miscellaneous tasks or projects as assigned.
• Team Collaboration & Process Improvement
  • Work closely with the current team to bring new ideas, focusing on process improvements with technical expertise.
  • Build positive relationships with shop and field craft personnel, customer representatives, vendors, suppliers, subcontractors, safety, CAD/BIM, accounting, IT, and project teams.
  • Contribute to a collaborative environment, supporting team goals without imposing, and solving problems as they arise.

What You Bring

• Experience: 1-3 years in an administrative support role in the construction industry, with some exposure to tool and equipment management or related projects, and some accounting background.
• Skills: Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams); experience with business or inventory management software (e.g., Vista, Remarcable) preferred; strong organizational skills, attention to detail, and multitasking ability; technical aptitude to enhance processes.
• Mindset: Team-oriented, innovative, and proactive, with a focus on problem-solving and process improvement rather than imposing solutions.
• Education: High school diploma or GED required; certification in business administration or supply chain management preferred.
• Preferred: Familiarity with tools and equipment in industrial or construction settings.

Physical Requirements

This role primarily involves an office setting with occasional shop/warehouse tasks. In the office, you’ll sit for extended periods, performing repetitive tasks like typing and using a mouse. Occasionally, you’ll enter the shop/warehouse, lifting and carrying objects up to 50 pounds, standing, walking, bending, and kneeling for shorter durations, and using basic hand and power tools. Good vision and hearing are essential for record-keeping and communication. You’ll adhere to a dress code (sturdy, closed-toe non-slip shoes, fitted clothing, long pants) and wear PPE (hard hats, gloves, safety glasses, steel-toed boots) when in the shop/warehouse. Reasonable accommodations are available to support individuals with disabilities.

Pay Range: $20-$25 per hour (DOE), FLSA non-exempt (OT eligible).

Why JH Kelly?

Join a family-oriented team with a century-long legacy of excellence and a passion for building projects that matter. Based in Longview, you’ll support our field operations, collaborating with the tool and equipment team to drive efficiency and innovation. This contract-to-hire role offers the potential for permanent growth, the chance to contribute to a dynamic team, and a pathway to a rewarding career in a thriving, award-winning environment.

JH Kelly is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Equal Opportunity Employer, including disabled and veterans.