TO HIM Medical Records Specialist

Sagchip; Mount Pleasant (MI); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Medical, Dental, & Vision insurance

Flexible schedule

Telework options

Job summary

Nimkee Memorial Wellness Center, operated by the Saginaw Chippewa Indian Tribe, seeks a full-time Health Information Management Clerk to support patient registration, data entry and statistics under the HIM Manager. The role requires keeping data accurate and confidential while assisting with RPMS and privacy compliance.

The position emphasizes strong documentation, adherence to HIPAA, and quality reporting.

Qualifications

• High School Diploma or GED.
• One year HIM experience with medical terminology and computer systems.
• Must pass a HIM proficiency test with 80% accuracy.
• Experience with IHS and RPMS preferred.
• Must pass background check.

Responsibilities

• Review records for Public Health, Fitness, Medical, Optical, and Pharmacy.
• Run quality data reviews and error reports in RPMS.
• Ensure electronic health information is accurate in RPMS.
• Back up HIM Manager and assist with Privacy/HIPAA compliance training.
• Prepare monthly exports and submit reports to the area office.

Skills

HIM proficiency

Medical terminology

Data entry

HIPAA compliance

Office software

Confidentiality

Communication

Background check clearance

IHS RPMS experience

Education

High School Diploma or GED

Tools

RPMS

MS Office

Job description

Intra-Department (Only Current Employees of the Saginaw Chippewa Indian Tribe's Nimkee Memorial Wellness Center and Members of the Saginaw Chippewa Indian Tribe May Apply)

Full-Time

10/21/26-10/25/26

Days and Shifts: M-F, 8a-5p

Wage: $16.01

Eligible Employer for Public Student Loan Forgiveness as a non-profit

SCIT recognizes that work-life balance is essential in day to day operations. O ur Flexible Schedule and Telework options for employees make it possible to balance the needs of your family while still being on track at work. Flexible Schedule and Telework options are based on the departments need. The Tribe is a community based organization and we understand your family life is important, it’s important to us too.

Here are some of the benefits our team members get working for the Tribe: 16 Paid Holidays off include: New Year’s Day, M.L. King Jr. Day, President's Day, Easter Monday, Memorial Day, Juneteenth, Independence Day, SCIT National Holiday, Labor Day, Michigan Indian Day, Veteran's Day, Thanksgiving, Christmas Eve, Christmas Day and New Year’s Eve. We never miss those special moments with our children, family & friends due to working.

Our paid time off accruals for annual and sick leave are as followed: 0-3 years of service = 2 hours of annual & sick per 40 hours worked; 3-9 years of service = 3 hours of annual & sick per 40 hours worked; 10 years or more of service = 4 hours of annual & sick per 40 hours worked. Plus you get 16 hours of personal time per calendar year (prorated based on your start date, resets every Jan.1). We also have Bereavement, Longevity, Fitness, and maternity/paternity leave.

Full Time employees get Medical, Dental, & Vision insurance. Flex Spending accounts, Teladoc, life insurance, accidental death, Long Term Disability, Aflac, and 401K which SCIT matches up to 4%.

Prescription plan with free fills on most generic brands when using our Cardinal Pharmacy.

Position Summary:

Under the supervision of HIM Manager, perform responsible functions pertaining to the Health Information Management (HIM) control, patient registration, data entry, and patient statistics. Serve as a backup for the HIM Manager. All Nimkee staff must adhere to mandated reporting laws.

Essential Duties and Responsibilities:

• Review records for Public Health, Fitness, Medical, Optical, and Pharmacy.
• Perform routine error reports and quality reviews of data by using computer programs and/or manual review of source documents to ensure the quality of data entered into the local (Nimkee) computer system, and being transmitted to the Indian Health Service systems.
• Ensure electronic health information is accurate and complete in RPMS.
• Assist and serve as a backup to the HIM Manager regarding the Computer Resource and Patient Management system (RPMS).
• Run statistical reports requested by Nimkee Memorial Wellness Center staff and submit monthly exports to the area office in the absence of the HIM Manager,
• Assist HIM Manager in orienting and training new employees on the Privacy Act and HIPAA regulations, computer security; add new users and providers to the system; and provide assistance to current users needing passwords changed.
• Serve as co-Clinical Applications Coordinator (CAC).
• Adhere to patient confidentiality and comply with clinic policies and federal regulations under the Privacy rules of the Health Insurance Portability and Accountability Act (HIPAA).
• Provide excellent customer service for all internal and external customers of the operations at all times. Provide solutions for customer concerns and continually focus on customer service as our top priority.
• Must maintain strict confidentiality and present a positive, professional demeanor and image at all times.
• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.

Contacts/Purpose of Contacts:

• Contact with outside vendors.

Minimum Qualifications:

• High School Diploma or GED.
• One year experience with HIM, medical terminology, computer systems and software.
• Must pass a HIM proficiency test with 80% accuracy.
• Experience with IHS and RPMS system preferred.
• Must be able to pass background check to meet the employment eligibility requirements as they pertain to the position.

License, Certification, or Special Requirements:

• Ability to obtain HIPAA Certification, Blood Borne Pathogens Certification, and Safety Training within thirty days of hire.
• Native American preference shall apply to all positions.

Knowledge, Skills, and Abilities:

• Knowledge of applicable federal, state, county and local laws, regulations, and requirements, including patients’ rights and confidentiality (HIPAA).
• Knowledge of Resource Patient Management Systems (RPMS) and related systems.
• Knowledge of medical terminology and medical record organization.
• Skill in treating patients with tact, courtesy, and respect.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, PowerPoint, patient registration, and EHR.
• Ability to retrieve and maintain the terminal digital filing system.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to handle multiple tasks and meet deadlines.
• Ability to maintain confidentiality.

Physical Demands:

• Frequent use of hands, wrists, fingers associated with computer equipment.
• Required to sit for extended periods of time.
• Occasionally stand, walk, reach with hands and arms.
• Normal visual acuity, ability to talk and hear.
• Occasionally lift and/or move up to 20 pounds.
• Medical clinic and normal office environment.
• Potential risk of exposure to bodily fluids such as blood and saliva and/or the potential for needle sticks and/or skin puncture.
• Extended hours and irregular shifts may be required.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.