Title Specialist

Copart Catastrophe Response Fleet, LLC; Dallas (TX); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401k plus a company match

ESPP - Employee Stock Purchase Plan

EAP - Employee Assistance Program

10 Vacation days per year

7 Paid Company Holidays

Life and AD&D Insurance

Job summary

Copart Catastrophe Response Fleet, LLC seeks an organized office professional to handle mail, calls, and packet preparation for lien holders and owners/insureds. You will manage document review, correspondence, and compliance with state guidelines in a fast-paced environment.

Responsibilities include supervising the lifecycle of packets, coordinating with DMV entities, and ensuring timely completion within company policies. Strong communication and multi-tasking are essential.

Qualifications

• 2+ years of office customer service experience.
• Proficient with basic office equipment and Microsoft products.
• Ability to identify/analyze vehicle title documents within state guidelines.
• Ability to work closely with State DMVs and Lien Holder entities.
• Problem solver.
• Ability to multi-task.
• Basic 10 key proficiency.
• Ability to work in a fast-paced environment.
• Excellent written and verbal communication skills.
• Excellent customer service attitude.
• Basic math skills.
• Ability to delegate/prioritize workflow.
• Ability to work independently or in a team environment.
• Ability to read/write in English fluently and effectively.
• Valid driver's license.

Responsibilities

• Opening/scanning mail received.
• Call queue: answer basic questions, provide claim updates, direct callers to the right party.
• Create and send Total Loss Packets per state guidelines.
• Initial calls to lien holders to secure payoff information and provide documents.
• Initial calls to owners/insureds to inform packets to be sent.
• Follow-up calls to owners/insureds for needed documents.
• Follow-up calls to lien holders for listed documents.
• Send revised packets to owners/insureds as needed.
• Monitor and meet internal cycle times and audit criteria.
• Review mail for compliance with state guidelines.
• Launch Okay to Pay after final compliance review.
• Manage shared inbox tasks per policy and timelines.
• Handle miscellaneous problem files.
• Review new/revised packets for compliance before disposition.
• Review aged inventory to expedite resolution and closure.
• Possible direct POC for Copart sellers.
• Other tasks as assigned by management.

Skills

Customer service

HS Diploma

Microsoft Office

Title documents

DMV coordination

Problem solving

Multi-tasking

10-key

Fast-paced

Communication skills

Customer attitude

Math skills

Time management

Teamwork

English fluency

Valid driver's license

Education

High School Diploma

Job description

Job Description:

• Opening/scanning mail received
• Call queue (ability to answer basic TP questions, give claim updates, and direct caller to correct party/team if applicable
• Total Loss Packets (create and send all documents required per state guidelines)
• Initial Lien Holder calls (Calls are to secure payoff information, Letters of Guarantee, and Copy of Title)
• Initial calls to owners/insureds (these are customer-specific tasks and it used to inform the owner of the packet that will be sent to them)
• Follow-up calls to owners/insureds to follow up on needed documents or corrected documents needed
• Follow-up calls to Lien Holders (for documents listed above in the initial call)
• Will send out revised packets to the owners/insureds as needed
• Will be held to the internal cycle times and other auditable criteria
• Mail Approvals -Reviewing all mail to ensure that documents are compliant per State guidelines
• Launch the "Okay to Pay" the owner/insured to the Insurance company after a final review of the file for compliance
• Will monitor and work a shared inbox to ensure the tasks and directives are addressed and completed per company policy, timelines, and contractual obligations.
• Works all Misc. problem files
• Reviews new and revised packets for compliance prior to disposition to the customer
• Reviews and works all aged inventory to expedite resolution and file closure
• May be a direct POC for Copart sellers
• Other tasks as assigned by management

Required Skills and Experience

• - 2 plus years of office customer service experience
• - Education: HS degree
• - Proficient in basic office equipment and with Microsoft products
• - Ability to identify/analyze vehicle title documents within company and State guidelines
• - Ability to work closely with State DMV's and Lien Holder entities
• - Problem solver
• - Ability to multi-task
• - Basic 10 key proficiency
• - Ability to work in a fast-paced environment
• - Excellent communication skills -- written and verbal
• - Excellent customer service skills and attitude
• - Basic math skills
• - Ability to delegate/prioritize work flow
• - Ability to work independently or in a team environment
• - Ability to read/write in English fluently and effectively
• - Valid driver's license
• - Occasional overtime as needed

Pay $23.67 - $26.68 per hou

Benefits

• - Medical/Dental/Vision
• - 401k plus a company match
• - ESPP - Employee Stock Purchase Plan
• - EAP - Employee Assistance Program
• - 10 Vacation days per year
• - 7 Paid Company Holidays
• - Life and AD&D Insurance

At Copart, we are focused on harnessing the power of diversity, inclusion, and collaboration. By embracing diverse perspectives, we open doors to innovation and unleash the full potential of our team. We are dedicated to fostering a workplace where everyone feels appreciated, included, and inspired to grow and contribute meaningfully.

E-Verify Program Participant: Copart participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:

• - E-verify Participation (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf)
• - Right to Work (https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf)