Title Processing & Closing Coordinator

ADP, Inc.; Appleton (WI); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Home Title Group is seeking a positive, hard-working Title/Closing Processor to support title file processing and administrative tasks for real estate transactions. This role emphasizes order entry, document handling, and coordination with lenders and municipalities to ensure timely closings.

The ideal candidate has strong attention to detail and effective communication skills, with experience in title processing or real estate administration preferred.

Qualifications

• Strong attention to detail and accuracy in handling documents and data.
• Ability to manage multiple files and priorities in a fast-paced administrative environment.
• Effective written and verbal communication skills for routine calls and emails.
• Comfort working in a structured, process-driven role with no direct sales or business development responsibilities.
• Prior experience in title processing, real estate administration, mortgage, or related office work is preferred.

Responsibilities

• Perform accurate order entry and maintain electronic records for all assigned title files.
• Review purchase contracts and related documentation to confirm completeness and identify processing requirements.
• Clear title items and title requirements through administrative follow-up with lenders, municipalities, and other parties.
• Prepare transaction-related documents, including deed drafting and other closing support documents, based on established templates and procedures.
• Conduct municipal phone calls and email follow-up to obtain required information and resolve outstanding items.
• Balance closing figures with lenders and verify settlement-related information for accuracy prior to closing.
• Provide behind-the-scenes administrative support to the Fort Wayne Closer and Sales Representative; no sales or business development activities are required.
• Communicate professionally by email and telephone with clients, lenders, municipalities, and internal team members to move files forward, focusing solely on service and coordination rather than selling.

Skills

Attention to detail

Communication skills

Data entry

Job description

Home Title Group is seeking a positive, hard-working Title/Closing Processor to support title file processing and administrative tasks for real estate transactions. This role emphasizes order entry, document handling, and coordination with lenders and municipalities to ensure timely closings.

The ideal candidate has strong attention to detail and effective communication skills, with experience in title processing or real estate administration preferred.