Title III Strengthening Institutions Program (SIP) Coordinator

Hood College; Frederick (MD); On-site; USD 63,000 - 70,000; Full time

Job summary

Hood College invites applications for a Title III Coordinator to lead the U.S. Department of Education SIP grant, overseeing strategies to strengthen student success, retention, and AI literacy across the campus.

This is a grant-funded, temporary leadership role working with Provost and college leadership to ensure on-time, on-budget implementation. The position emphasizes project management, grant compliance, data reporting, and coordination across Academic Affairs, Student Success, IT, and

Qualifications

• Bachelor’s degree from an accredited institution.
• Minimum of three years of progressively responsible experience in project management, grant administration, higher education administration, or related field.
• Experience with federal grant administration, compliance, reporting, and budget management.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Coordinate implementation of grant activities across departments.
• Develop and maintain detailed project work plans and schedules.
• Monitor progress toward goals and prepare status reports.
• Ensure compliance with federal and institutional requirements.
• Monitor budgets and expenditures and prepare projections.

Skills

Project management

Organizational skills

Collaboration

Communication (written and verbal)

Data management

Education

Bachelor’s degree

Master’s degree (preferred)

Tools

MS Office

Job description

Hood College seeks a dynamic, highly organized, and mission-drivenTitle III Coordinator to provide leadership and day-to-daymanagement for the College’s U.S. Department of EducationStrengthening Institutions Program (SIP) grant, Student Successin the AI Era: Advancing Retention, Completion, and WorkforceReadiness at Hood College. The Coordinator will oversee theimplementation of a comprehensive five-year initiative designed tostrengthen student success infrastructure, improve retention andgraduation outcomes, expand mentoring and student employmentprograms, and advance institution-wide AI literacy and workforcereadiness. This is a grant-funded, temporary position.

Working closely with the Provost, Associate Provost, Dean ofStudent Success, Career Center leadership, Center for Teaching andLearning, Institutional Research, faculty, staff, vendors, andexternal evaluators, the Coordinator will serve as the operationalhub of the project, ensuring that activities remain on schedule, onbudget, and in compliance with all federal and institutionalrequirements.

Essential Duties

Other duties may beassigned.

Project Management and Implementation (20%)

• Coordinate implementation of all grant activities andobjectives across multiple departments and divisions.
• Develop and maintain detailed project work plans, timelines,milestones, and implementation schedules.
• Monitor progress toward project goals and performancemeasures.
• Facilitate monthly project team meetings and prepare statusreports for project leadership.
• Identify implementation challenges and coordinate timelysolutions.
• Ensure alignment of project activities with Hood Collegestrategic priorities and institutional goals.

Grant Administration and Compliance (20%)

• Serve as the primary operational contact for the Title IIIgrant.
• Ensure compliance with all U.S. Department of Educationregulations, grant conditions, and reporting requirements.
• Maintain grant documentation, records, policies, and audit-ready files.
• Coordinate preparation and submission of Annual PerformanceReports and other required federal reports.
• Monitor procurement activities and vendor contracts to ensurecompliance with federal and institutional policies.

Budget and Fiscal Oversight (20%)

• Monitor project expenditures and budget allocations.
• Track grant spending against approved budgets andtimelines.
• Prepare budget projections and expenditure reports for projectleadership.
• Coordinate with Finance, Grants Administration, and projectpersonnel on fiscal matters.
• Assist with budget modifications and grant-related financialdocumentation as needed.

Data Collection, Assessment, and Evaluation (10%)

• Collaborate with the Office of Institutional Research andAssessment and the external evaluator to collect, validate, andanalyze project data.
• Track key performance indicators including student retention,graduation rates, mentoring participation, faculty professionaldevelopment engagement, student employment participation, and AIliteracy outcomes.
• Maintain project dashboards and performance monitoringsystems.
• Support formative and summative evaluation activities.
• Prepare data summaries and reports for internal and externalstakeholders.

Coordination of Project Activities (20%)

• Serve as liaison among Academic Affairs, Student Success,Career Services, Accessibility Services, Information Technology,Institutional Research, and the Center for Teaching andLearning.
• Coordinate implementation efforts related to:
• AI-enhanced advising and early alert systems
• Mentoring programs
• Student employment initiatives
• Accessibility services platforms
• Faculty and staff AI professional development
• AI literacy curriculum integration
• Coordinate project communications and disseminationactivities.

Vendor and Partnership Management (10%)

• Manage relationships with external vendors, consultants, andservice providers.
• Monitor deliverables, timelines, and contract compliance.
• Coordinate onboarding, implementation, and training activitiesassociated with project technologies and services.
• Support planning and execution of conferences, workshops,professional development programs, and dissemination events.

Qualifications

We seek a candidate who values diversity, equity and inclusion inall that they do. Candidates must have strong organizational skillsand a proven ability to work collaboratively with partners acrosscampus in support of Hood College’s mission as a student-centered,liberal arts institution.

Education and/or Experience

Minimum Requirements/Qualifications

• Bachelor’s degree from an accredited institution.
• Minimum of three years of progressively responsible experiencein project management, grant administration, higher educationadministration, student success initiatives, or a relatedfield.
• Demonstrated experience managing complex projects involvingmultiple stakeholders.
• Experience with federal grant administration, compliance,reporting, and budget management.
• Strong analytical, organizational, and problem-solvingskills.
• Excellent written, verbal, and interpersonal communicationskills.
• Ability to manage multiple priorities and deadlinessimultaneously.
• Proficiency with data management, reporting systems, andproductivity software.

Preferred Qualifications

• Master’s degree in Higher Education Administration, PublicAdministration, Educational Leadership, Business Administration, or related field.
• Experience administering U.S. Department of Education grants,including Title III, Title V, TRIO, GEAR UP, FIPSE, or similarfederally funded programs.
• Experience with student success technologies such as EABNavigate360, CRM platforms, learning management systems, mentoringplatforms, or analytics tools.
• Familiarity with artificial intelligence applications in highereducation, advising, teaching and learning, or student supportservices.
• Experience with assessment, institutional research,accreditation, or program evaluation.
• Knowledge of higher education compliance and reportingrequirements.

Knowledge, Skills, and Abilities

• Knowledge of project management principles and continuousimprovement practices.
• Ability to build collaborative relationships across academicand administrative units.
• Ability to interpret federal regulations and grantrequirements.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while maintaining strongcommunication with project leadership.
• Commitment to student success, equity, and institutionaleffectiveness.
• Interest in innovation, technology, and AI-enabled approachesto higher education.

Technology Skills

Proficient in MS Office tools (Microsoft Word, Excel, andPowerPoint), e-mail and Internet. Ability to learn new applicationsquickly including organization-wide information systems anddepartment-specific software applications.

Language Skills

Strong oral and written communication skills. Ability toeffectively provide information and positively respond to questionsfrom both external and internal customers both in person and byphone. Ability to write routine reports and correspondence.

Mathematical Skills

Proficient with statistical and financial concepts. Must have theability to apply those concepts to tracking, projections, goalsetting, and interpreting reports. Must be able to draw conclusionsfrom reports and make cost effective decisions regardingprograms.

Reasoning Ability

Ability to solve practical problems and deal with a number ofconcrete variables in situations where only limited standardizationexists. Ability to interpret a variety of instructions furnished inwritten, oral, diagram, or schedule form. Ability to workindependently and as a member of a group in developing andexecuting project plans. Ability to work in the theoretical arenaand apply logic as appropriate.

Physical Demands

The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this job. While performing the duties ofthis job, the employee is frequently required to stand; walk; usefingers, hands, reach with hands and arms; and talk and hear. Theemployee is required to sit. The employee may occasionally berequired to stand and lift and move up to twenty-five pounds.Specific vision abilities required include close vision. Reasonableaccommodations may be made to enable individuals with disabilitiesto perform essential functions.

Work Environment

This position is primarily office-based and may require occasionalevening or weekend participation in project events, trainings,conferences, or meetings. Limited travel may be required forfederal meetings, professional development, and projectdissemination activities.

Compensation – Grant Funding

This benefits-eligible position is funded through the U.S.Department of Education Strengthening Institutions Program (TitleIII) grant and is contingent upon continued grant funding andsatisfactory performance. The position is a temporary grant fundedposition, anticipated to be funded for the duration of thefive-year grant period. The Strengthening Institutions Program issupported by the Departments of Labor and Education. A total of$2.7 million for this five-year grant will be financed with federalfunds.

This is a position with an annual starting salary range of $63,000to $70,000 depending on circumstances including an applicant’sskills and qualifications, certain degrees and certifications,prior job experience, training, and other relevant factors. HoodCollege has provided a compensation range representing its goodfaith estimate of what the College may pay for the position at thetime of posting. The College may ultimately pay more or less thanthe posted compensation range. Hood College offers excellent benefits, including medical,dental, vision, retirement, paid time off, and tuition benefits.Learn more about Hood College .

Start date no later than January 4, 2027.

Hood College does not discriminate on the basis of sex, race,color, national origin, sexual orientation, gender identity orgender expression, marital status, pregnancy, disability, religion,or age in recruitment, admission and access to, or treatment, oremployment in its programs, services, benefits, or activities asrequired by applicable laws including Title IX of the EducationalAmendments of 1972 and Section 504 of the Rehabilitation Act of1973, and complies with the law regarding reasonable accommodationfor disabled applicants and students. Inquiries aboutdiscrimination or reasonable accommodation should be referred tothe Title IX and Section 504 Coordinator at Alumnae Hall, 401Rosemont Avenue, Frederick, MD. 21701 (AD 308), [phone]. Forcomplete information on Hood College’s nondiscrimination policy,please visit http://www.hood.edu/non-discrimination/