Title III Grant Coordinator

Viterbo University; La Crosse (WI); On-site; USD 52,000 - 72,000; Full time

Job summary

Viterbo University seeks a Title III Grant Coordinator to support the implementation and day-to-day coordination of Title III grant activities. The role works with the Title III Project Lead to ensure initiatives stay on schedule and aligned with objectives, manage data collection and reporting, and assist with compliance and monitoring.

This is a twelve-month, full-time, benefit-eligible, grant-funded position with an anticipated five-year duration, contingent on continued funding.

Qualifications

• Bachelor's degree or equivalent combination of education and experience required.
• Experience with federal grants, grant compliance, or grant reporting preferred.
• Experience coordinating projects through planning, implementation, and evaluation phases preferred.
• Valid driver's license with satisfactory driving record.

Responsibilities

• Coordinate grant activities across campus in conjunction with the Title III Project Lead.
• Develop and maintain project timelines, milestones, and deliverables.
• Monitor progress toward grant objectives and communicate needs, challenges, or delays.
• Coordinate meetings and follow-up related to grant activities and facilitate communication among stakeholders.
• Maintain organized records of grant activities, decisions, deliverables, and supporting documentation.

Skills

Strong organizational skills

Attention to detail

Written and verbal communication

Education

Bachelor's degree

Job description

Viterbo is seeking a Title III Grant Coordinator, working in conjunction with the Title III Program Lead, to support the successful implementation and day-to-day coordinator of the grant's activities. The Coordinator will help ensure that grant initiatives remain on schedule and aligned with approved objectives, coordinate communication among project personnel and campus stakeholders, support assessment and data collection, and assist with required grant reporting and compliance. This is a twelve-month, full-time, benefit eligible position. This is a grant-funded, limited-term position with an anticipated duration of five (5) years, contingent upon continued grant funding. Employment beyond the grant period is not guaranteed.

Responsibilities

Grant Coordination and Project Management

• Work in conjunction with the Title III Project Lead to coordinate implementation of grant activities and initiatives across campus.
• Develop and maintain project timelines, milestones, and deliverables in collaboration with project leads.
• Monitor progress toward grant objectives and identify and communicate emerging needs, challenges, or delays.
• Coordinate meetings, communications, and follow-up related to grant activities.
• Facilitate communication among project personnel, campus departments, and key stakeholders.
• Maintain organized records of grant activities, decisions, deliverables, and supporting documentation.

Budget Management and Compliance

• Work with the Title III Project Lead and Business Office to monitor grant expenditures and ensure purchases are aligned with approved grant activities and budget categories.
• Support compliance with Title III grant requirements, applicable federal regulations, and institutional policies and procedures.
• Maintain documentation needed to support grant monitoring, audits, and required reporting.
• Assist with tracking grant budgets, expenditures, and commitments in collaboration with the Project Lead and Business Office.

Assessment, Data, and Reporting

• Work with the Title III Project Lead and appropriate campus partners to establish and maintain systems for collecting data related to grant activities and outcomes.
• Collect, organize, and compile data needed to assess progress toward grant objectives.
• Maintain accurate records of performance measures, outcomes, and supporting documentation.
• Provide regular updates to the Project Lead regarding progress toward objectives, implementation milestones, and assessment findings.
• Assist with preparation and submission of required federal and institutional grant reports.
• Support the preparation of narrative, quantitative, and other documentation required for ongoing grant monitoring and reporting.

Qualifications

• Bachelor's degree or equivalent combination of education and experience required.
• Experience with federal grants, grant compliance, or grant reporting preferred.
• Experience coordinating projects through planning, implementation, and evaluation phases preferred.
• Valid driver's license with satisfactory driving record.

Skills

• Strong organizational skills and demonstrated ability to manage multiple timelines, priorities, and deliverables.
• Strong attention to detail and ability to maintain accurate and organized records.
• Excellent written and verbal communication skills.

Alignment

Viterbo University seeks employees who will embrace the University mission and incorporate our values into their day-to-day work.

Mission

The Viterbo University community prepares students for faithful service and ethical leadership.

Values

• Contemplation, reflecting upon the presence of God in our lives and work
• Hospitality, welcoming everyone we encounter as an honored guest
• Integrity, striving for honesty in everything we say and do
• Service, working for the common good in the spirit of humility and joy
• Stewardship, practicing responsible use of all resources in our trust

About the University

Viterbo University is a private, not-for-profit, Catholic, Franciscan institutions founded by the Franciscan Sisters of Perpetual Adoration in 1871. Viterbo offers a student-centered liberal arts education with a wide range of undergraduate, graduate, and professional programs. Located in La Crosse, Wisconsin, the university is nestled along the scenic Mississippi River and surrounded by the stunning bluffs. The local area combines natural beauty with a vibrant, welcoming community, offering opportunities for outdoor recreation, arts and culture. Together, Viterbo and La Crosse provide an exceptional place to live, work, and make a difference.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship at this time.

The university does not unlawfully discriminate on the basis of sex or engage in sex discrimination in any education program or activity that the university operates. Title IX's mandate not to discriminate on the basis of sex extends to students, employees, applicants for employment, and other persons in all aspects of the university's programs, activities, and operations. Inquiries regarding how Title IX applies to the university may be referred to the university Title IX coordinator, to the U.S. Department of Education Office of Civil Rights, or to both.

Contact information for the Title IX coordinator is available at Title IX: Sex and Gender Discrimination or Harassment | Viterbo University