Fiscal Specialist- Part-Time

Viterbo University; La Crosse (WI); On-site; USD 28,000 - 39,000; Part time

Job summary

Viterbo University seeks a Fiscal Specialist to provide financial oversight and administrative support for institutional grants in La Crosse, Wisconsin. This is a part-time, less than 20 hours per week, year-round, nonexempt, limited-term role with an anticipated five-year duration, contingent on continued grant funding.

Responsibilities include grant financial administration, compliance and reporting under Uniform Guidance (2 CFR 200), record keeping, collaboration with the Business Office and

Qualifications

• Associate's degree in accounting, finance, or a related field (or equivalent combo of education and experience).
• Minimum of two years of professional accounting or bookkeeping experience.

Responsibilities

• Grant Financial Administration: assist with financial tracking, budgeting, and reconciliation for assigned grants.
• Compliance and Reporting: ensure all financial transactions comply with policies, sponsor guidelines, and 2 CFR 200 requirements.
• Record Keeping: maintain accurate, organized financial records to support audits and reporting requirements.
• Collaboration: partner with Business Office, principal investigators, and internal teams to resolve discrepancies and address budgeting inquiries.
• Additional Duties: perform other grant-related financial tasks and administrative duties as assigned.

Skills

2 CFR 200

Excel

Communication

Organizational skills

Time management

Education

Associate's degree in accounting or finance

Tools

Ellucian Colleague ERP

Microsoft Office Suite

Microsoft Excel

Job description

Viterbo is seeking a Fiscal Specialist who provides essential financial oversight and administrative support for institutional grants. This role ensures accurate financial tracking, compliance with funding regulations, and seamless fiscal management of grant-funded programs. This is a part-time, less than 20 hours/week, year-round, nonexempt, limited-term role. This is a grant-funded, limited-term position with an anticipated duration of five (5) years, contingent upon continued grant funding. Employment beyond the grant period is not guaranteed.

Responsibilities:

• Grant Financial Administration:
  • Assist with financial tracking, budgeting, and reconciliation for assigned grants.
• Compliance and Reporting:
  • Ensure all financial transactions comply with institutional policies, sponsor guidelines, and federal regulations (including Uniform Guidance / 2 CFR 200).
• Record Keeping:
  • Maintain accurate, organized financial records and documentation to support audits and reporting requirements.
• Collaboration:
  • Partner with the Business Office, principal investigators, and internal teams to resolve financial discrepancies and address budgeting inquiries.
• Additional Duties:
  • Perform other grant-related financial task and administrative duties as assigned.

Qualifications:

• Associate's degree in accounting, finance, or a related field, (or equivalent combination of education and professional experience).
• Minimum of two years of professional accounting or bookkeeping experience.

Preferred Qualifications:

• Previous experience in grant accounting and federal award management.
• Experience working within a higher education environment.
• Familiarity with Ellucian Colleague ERP system.

Skills:

• Working knowledge of 2 CFR 200 (Uniform Guidance).
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and time-management skills with high attention to detail.
• Ability to work effectively both in a team environment and independently.
• Proficiency with Microsoft Office Suite, with advanced proficiency in Microsoft Excel.

Alignment:

Viterbo University seeks employees who will embrace the University mission and incorporate our values into their day-to-day work.

Mission:

The Viterbo University community prepares students for faithful service and ethical leadership.

Values:

• Contemplation, reflecting upon the presence of God in our lives and work
• Hospitality, welcoming everyone we encounter as an honored guest
• Integrity, striving for honesty in everything we say and do
• Service, working for the common good in the spirit of humility and joy
• Stewardship, practicing responsible use of all resources in our trust

About the University:

Viterbo University is a private, not-for-profit, Catholic, Franciscan institutions founded by the Franciscan Sisters of Perpetual Adoration in 1871. Viterbo offers a student-centered liberal arts education with a wide range of undergraduate, graduate, and professional programs. Located in La Crosse, Wisconsin, the university is nestled along the scenic Mississippi River and surrounded by the stunning bluffs. The local area combines natural beauty with a vibrant, welcoming community, offering opportunities for outdoor recreation, arts and culture. Together, Viterbo and La Crosse provide an exceptional place to live, work, and make a difference.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship at this time.

The university does not unlawfully discriminate on the basis of sex or engage in sex discrimination in any education program or activity that the university operates. Title IX's mandate not to discriminate on the basis of sex extends to students, employees, applicants for employment, and other persons in all aspects of the university's programs, activities, and operations. Inquiries regarding how Title IX applies to the university may be referred to the university Title IX coordinator, to the U.S. Department of Education Office of Civil Rights, or to both.

Contact information for the Title IX coordinator is available at Title IX: Sex and Gender Discrimination or Harassment | Viterbo University