Title III Adminstrative Coordinator

Kentucky State University; Frankfort (KY); On-site; USD 42,000 - 52,000; Full time

Job summary

Kentucky State University seeks a dedicated Title III Administrative Coordinator to support program planning, implementation, and grant administration in Frankfort, Kentucky. The role requires precise record-keeping, budget tracking, and timely communication with diverse stakeholders.

You will coordinate meetings, manage correspondence, and assist with compliance reporting, reporting to project directors and external partners, contributing to program outcomes and effective administration.

Qualifications

• Demonstrated administrative and organizational skills, including scheduling, document management, and task prioritization.
• Experience with data entry, basic data analysis, and maintaining accurate records and reports.
• Proficiency with office software (e.g., word processing, spreadsheets, presentation tools) and comfort learning new administrative systems.
• Strong written and verbal communication skills, with the ability to prepare clear emails, memos, and reports.
• Attention to detail and accuracy in handling grant-related documentation, budgets, and compliance materials.
• Ability to work collaboratively with diverse stakeholders, while also managing responsibilities independently.
• Knowledge of or interest in federal grant administration, higher education processes, or Title III/HBCU programs is beneficial.
• Associate or bachelor's degree in administration, business, education, or a related field preferred, or equivalent combination of training and experience.
• Commitment to the mission of a historically Black land grant university and to fostering an inclusive and equitable campus environment.

Responsibilities

• Maintain detailed records and manage correspondence.
• Schedule meetings and coordinate logistics for Title III initiatives.
• Assist with budget tracking and prepare reports for compliance purposes.
• Support data collection related to grant outcomes.
• Collaborate with project directors, faculty, staff, and external partners to ensure timely communication and effective administration of Title III projects.

Skills

Administrative skills

Organizational skills

Data entry

Data analysis basics

Communication skills

Independent work

Team collaboration

Commitment to grant administration

Education

Associate or Bachelor's degree

Tools

Microsoft Office

Job description

Company Description Kentucky State University is a historically Black, comprehensive 1890 Land Grant institution located in Frankfort, Kentucky. The university is committed to academic excellence, student success, and community engagement through innovative teaching, research, and service. As a land grant university, Kentucky State focuses on expanding educational access and supporting economic and workforce development in the region and beyond. The campus offers a collaborative environment where faculty, staff, and students work together to advance equity, inclusion, and opportunity. Prospective employees join a mission-driven institution with a strong sense of history and a forward-looking vision for higher education.

Role Description The Title III Administrative Coordinator is a full-time, on-site role based in Frankfort, KY. This position supports the planning, implementation, and monitoring of Title III-funded programs and activities across the university. Day-to-day responsibilities include maintaining detailed records, managing correspondence, scheduling meetings, and coordinating logistics for Title III initiatives. The coordinator assists with budget tracking, prepares reports and documentation for compliance purposes, and supports data collection related to grant outcomes. This role also collaborates with project directors, faculty, staff, and external partners to ensure timely communication and effective administration of Title III projects.

Qualifications

• Demonstrated administrative and organizational skills, including scheduling, document management, and task prioritization.
• Experience with data entry, basic data analysis, and maintaining accurate records and reports.
• Proficiency with office software (e.g., word processing, spreadsheets, presentation tools) and comfort learning new administrative systems.
• Strong written and verbal communication skills, with the ability to prepare clear emails, memos, and reports.
• Attention to detail and accuracy in handling grant-related documentation, budgets, and compliance materials.
• Ability to work collaboratively with diverse stakeholders, while also managing responsibilities independently.
• Knowledge of or interest in federal grant administration, higher education processes, or Title III/HBCU programs is beneficial.
• Associate or bachelor's degree in administration, business, education, or a related field preferred, or equivalent combination of training and experience.
• Commitment to the mission of a historically Black land grant university and to fostering an inclusive and equitable campus environment.