Assistant Director, Title III

Lincoln University; Lincoln University (PA); On-site; USD 70,000 - 90,000; Full time

Job summary

Lincoln University (PA) seeks a Title III Assistant Director to provide strategic administrative, programmatic, fiscal, compliance, and grant-management support for the federally funded Title III program. The role includes planning, monitoring, reporting, and ensuring compliance with DOE regulations and Uniform Guidance.

The incumbent will oversee day-to-day grant administration, coordinate with Activity Directors and campus stakeholders, manage budgets, prepare reports, and promote Title III

Qualifications

• Bachelor’s degree from an accredited institution in business administration, accounting, finance, public administration, education, higher education administration, or related field; master’s preferred.
• 3–5 years of grant administration, sponsored programs, fiscal management, higher education administration, compliance, or related administrative environment preferred.
• Knowledge of federal grant administration, sponsored programs, financial management, compliance, budget monitoring, reconciliation, reporting, and documentation; ability to interpret and apply regulations and policies.
• Demonstrated interest in and commitment to HBCU objectives, mission, and institutional advancement.
• Strong organizational, analytical, critical-thinking, problem-solving, decision-making, written, verbal, interpersonal, and presentation skills; ability to manage multiple priorities and maintain confidentiality.
• Technical proficiency with Microsoft Office, particularly Excel, and applicable University financial, ERP, student information, and grant-management systems such as Ellucian and Self-Service.

Responsibilities

• Assist with overall administration, implementation, and monitoring of the Title III grant and preparation/submission of federal grant materials through Grants.gov and other designated systems.
• Monitor activities for compliance with DOE regulations, federal statutes, grant terms and conditions, applicable cost principles, Uniform Guidance, and University policies.
• Interpret and communicate federal requirements, Title III regulations, guidance, and grant conditions; support policies, procedures, and internal controls.
• Identify compliance, performance, or fiscal concerns and promptly communicate them to the Title III Director and Executive Director; maintain secure records and required retention systems.
• Coordinate with Activity Directors and campus stakeholders to implement approved projects; track milestones, deliverables, timelines, performance measures, and documentation.
• Ensure funded activities remain consistent with approved narratives, objectives, performance plans, budgets, and institutional priorities; participate in assigned meetings, committees, workshops, conferences, and institutional advancement activities.
• Track Title III budgets and expenditures; review and reconcile monthly financial reports and verify accuracy, allowability, allocability, and reasonableness of transactions.
• Assist with budget proposals, revisions, financial statements, expenditure reports, and annual grant reports.
• Assist with required University and DOE reports, including Title III Phase I and Phase II reports, annual performance/progress reports, internal assessments, and supporting documentation.
• Monitor reporting deadlines and maintain accurate records of activities, accomplishments, expenditures, performance outcomes, and documentation.
• Maintain accurate time-and-effort documentation; assist with inventory of equipment/property purchased with Title III funds and maintain supporting records.
• Protect confidential grant, financial, personnel, and institutional information; maintain organized, accessible, and secure electronic/physical files sufficient for reporting, audits, monitoring reviews, accountability, and closeout.
• Develop and present informational materials, workshops, and training for faculty, staff, administrators, and other members of the University community.
• Support the Title III website and communication platforms; promote awareness of Title III initiatives and their contributions to institutional effectiveness, student success, and the HBCU mission; participate in professional development and Title III training.
• Demonstrate knowledge of HBCU history, mission, priorities, and institutional needs and support maximizing Title III resources for academic quality, student achievement, technology, infrastructure, administrative capacity, institutional effectiveness, sustainability, and approved priorities.

Skills

Organizational skills

Analytical skills

Critical thinking

Problem solving

Written communication

Verbal communication

Interpersonal skills

Presentation skills

Education

Bachelor's degree

Master's degree preferred

Tools

Microsoft Office

Excel

Ellucian

Self-Service

Job description

The departments, locations, and positions on this page are maintained by the Office of Human Resources.

Location: Lincoln University, PA

Job Id:1305

# of Openings:1

TITLE III ASSISTANT DIRECTOR

LINCOLN UNIVERSITY (PA)

Position Summary

The Title III Assistant Director reports to and provides strategic administrative, programmatic, fiscal, compliance, and grant-management support to the Title III Director and Executive Director in administering the University’s federally funded Title III grant program. The position supports planning, implementation, monitoring, documentation, evaluation, reporting, and compliance with U.S. Department of Education requirements, federal cost principles, Uniform Guidance, and University policies and procedures. The Assistant Director oversees day-to-day grant administration and serves as a key liaison among Activity Directors, faculty, staff, administrators, and campus stakeholders. The position provides guidance on program requirements, fiscal procedures, documentation, reporting, compliance, and grant administration; coordinates multiple priorities and deadlines; and supports institutional capacity, student success, academic and administrative effectiveness, and sustainability consistent with the mission of HBCUs.

Essential Duties and Responsibilities

• Grant Administration, Federal Systems & Compliance
  • Assist with overall administration, implementation, and monitoring of the Title III grant and preparation/submission of federal grant materials through Grants.gov and other designated systems.
  • Monitor activities for compliance with DOE regulations, federal statutes, grant terms and conditions, applicable cost principles, Uniform Guidance, and University policies.
  • Interpret and communicate federal requirements, Title III regulations, guidance, and grant conditions; support policies, procedures, and internal controls.
  • Identify compliance, performance, or fiscal concerns and promptly communicate them to the Title III Director and Executive Director; maintain secure records and required retention systems.
• Program Planning, Coordination & Implementation
  • Coordinate with Activity Directors and campus stakeholders to implement approved projects; track milestones, deliverables, timelines, performance measures, and documentation.
  • Ensure funded activities remain consistent with approved narratives, objectives, performance plans, budgets, and institutional priorities; participate in assigned meetings, committees, workshops, conferences, and institutional advancement activities.
• Fiscal & Budget Oversight
  • Track Title III budgets and expenditures; review and reconcile monthly financial reports and verify accuracy, allowability, allocability, and reasonableness of transactions.
  • Assist with budget proposals, revisions, financial statements, expenditure reports, and annual grant reports.
• Reporting, Assessment & Accountability
  • Assist with required University and DOE reports, including Title III Phase I and Phase II reports, annual performance/progress reports, internal assessments, and supporting documentation.
  • Monitor reporting deadlines and maintain accurate records of activities, accomplishments, expenditures, performance outcomes, and documentation.
• Personnel, Property & Grant Records
  • Maintain accurate time-and-effort documentation; assist with inventory of equipment/property purchased with Title III funds and maintain supporting records.
  • Protect confidential grant, financial, personnel, and institutional information; maintain organized, accessible, and secure electronic/physical files sufficient for reporting, audits, monitoring reviews, accountability, and closeout.
  • Develop and present informational materials, workshops, and training for faculty, staff, administrators, and other members of the University community.
  • Support the Title III website and communication platforms; promote awareness of Title III initiatives and their contributions to institutional effectiveness, student success, and the HBCU mission; participate in professional development and Title III training.
• HBCU Mission & Institutional Advocacy
  • Demonstrate knowledge of HBCU history, mission, priorities, and institutional needs and support maximizing Title III resources for academic quality, student achievement, technology, infrastructure, administrative capacity, institutional effectiveness, sustainability, and approved priorities.

Minimum Qualifications

• Bachelor’s degree from an accredited institution in business administration, accounting, finance, public administration, education, higher education administration, or related field; master’s preferred.
• 3–5 years of progressively responsible experience in grant administration, sponsored programs, fiscal management, higher education administration, compliance, or related administrative environment preferred.
• Knowledge of federal grant administration, sponsored programs, financial management, compliance, budget monitoring, reconciliation, reporting, and documentation; ability to interpret and apply regulations and policies.
• Demonstrated interest in and commitment to HBCU objectives, mission, and institutional advancement.
• Strong organizational, analytical, critical-thinking, problem-solving, decision-making, written, verbal, interpersonal, and presentation skills; ability to manage multiple priorities and maintain confidentiality.
• Technical proficiency with Microsoft Office, particularly Excel, and applicable University financial, ERP, student information, and grant-management systems such as Ellucian and Self-Service.

Working Conditions

Fast-paced, collaborative higher education environment requiring professionalism, discretion, accuracy, sound judgment, and frequent interaction with faculty, staff, administrators, Activity Directors, financial/administrative offices, federal agencies, and other stakeholders. Occasional evening, weekend, or travel responsibilities may be required for grant meetings, training, conferences, audits, monitoring reviews, professional development, and University activities. This is a grant-funded position essential to effective Title III administration, compliance, fiscal stewardship, program