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Sage Haus LLC.; New York, Northern (NY, KY); Hybrid; USD 44,000 - 51,000; Full time

Benefits offered by this job

2 weeks paid PTO

Paid holidays

Job summary

Sage Haus LLC. seeks a dedicated Household Manager & Family Assistant to support a busy Locust Valley family. The role covers morning routines, light childcare, meal planning, and thorough household organization in a multi-level home.

You will assist with errands, vendor coordination, and occasional date-night coverage, while maintaining a calm, proactive presence and clear communication throughout the day.

Qualifications

• Smoke- and fragrance-free environment required.
• Authorized to work in the United States.
• Vaccinations up-to-date, including flu and COVID.
• Reliable transportation; clean driving record; can transport children.
• CPR/First Aid certification required or willingness to obtain.
• Ability to lift up to 50 pounds; multi-level home comfort.
• Willingness to sign NDA; confidentiality respected.

Responsibilities

• Assist with morning routines, drop-offs, and light childcare.
• Provide back-up childcare during contractor meetings.
• Support errands, travel prep, and family calendar awareness.
• Household organization, resets, and prep ahead of cleaners.
• Meal planning, dinner prep, and kitchen maintenance.
• Laundry, ironing, and weekly linen rotation.
• Vendor liaison, scheduling, and supervising cleaners.

Skills

Project management

Strong communicator

Organized

Calm demeanor

Tech-savvy

Education

CPR and First Aid certification

Job description

Job Title: Full-Time | Household Manager & Family Assistant (with Childcare & Meal Prep Support)

Location: Locust Valley, NY 11560

Employment Type: Full-time | 40 hours per week

Schedule: Monday through Friday, 8:00am to 4:00pm. Potential for additional hours in the evening for occasional date night coverage

Compensation: $32–37 per hour, based on experience

Benefits: 2 weeks paid PTO, paid holidays

Start Date: ASAP

Requirements

• Maintain a smoke and fragrance-free environment.
• Must be authorized to work in the United States.
• Up-to-date general vaccinations, including flu and COVID.
• Reliable transportation to and from work. Clean driving record and confidence to use family car to transport children when needed.
• CPR and First Aid certification required or willingness to obtain.
• Ability to lift up to 50 pounds and comfortable working in a multi-level home
• Willingness to be trained on family's preferred cleaning products (fragrance-free, clear products; bleach sensitivity).
• Willingness to sign a confidentiality and NDA agreement; no photos, location sharing, or posting of identifiable information.

About Our Family

We are a busy family settled into a historic home with a lot of character, and plenty of life happening in every corner. With young children, two small dogs, a flock of backyard chickens, and a new baby on the way, our days are full and our home is always in motion.

Mom is home full-time and deeply hands-on with the kids. Dad keeps long hours on weekdays. We recently moved into this home, which has been more of a project than anticipated, and we are actively working through contractor and organizational priorities while managing the beautiful chaos of young family life.

We have active mornings, a rotation of extracurricular activities, and a household that benefits from thoughtful systems and someone who can help us stay ahead of things. We love learning, doing, and figuring things out together. We value calm energy, follow-through, and someone who genuinely wants to be part of making our home run smoothly.

This is a household where initiative is welcomed when paired with good communication, and where the right person will feel like an essential part of the team.

Who You Are / What We're Looking For

You are grounded, calm, and quietly capable. You have a project management mindset and take pride in executing a list precisely and thoroughly. You ask before you act when it matters, and you communicate with clarity and follow-through.

You are tech-savvy and intellectually curious, with an eye for systems and a knack for keeping things organized. You are a strong communicator, both written and verbal. You are comfortable with animals, outdoor tasks and time with the children, and the kind of variety that comes with supporting a growing family in a large, active home. Comfortable working in a multi-level home and able to regularly lift and carry household items weighing up to 50 pounds, with or without reasonable accommodation. Most importantly, you show up consistently, follow through completely, and bring a steady presence to a home that deeply values it.

Key Responsibilities

Family Support

• Assist with morning routines, including backpack prep, breakfast setup, and getting children out the door for school
• Support morning drop-offs as needed
• Provide light supervision and back-up childcare during contractor meetings or appointments
• Assist with errands and extracurricular preparation
• Occasional date night coverage (potential for additional hours)
• Assist with packing and unpacking for family travel (primarily for children)

Household Management & Organization

• Learn and maintain household organization systems throughout the home
• Daily resets and preparation of the home ahead of cleaner visits
• Light tidying including dishes, surfaces, vacuuming high-traffic areas, and dusting (household has dust allergies)
• Seasonal swaps of clothing, decor, and bedding; help moving bins and sorting items
• Coordinate and prepare donation drop-offs
• Guest and event preparation including stocking household inventory, prepping for gatherings, and directing cleaners for extra spaces
• Indoor plant care
• Replace batteries, light bulbs, smoke detectors, and similar household maintenance items

Meal Planning & Prep

• Assist with dinner prep including chopping vegetables, washing produce, thawing meat, and managing cook times
• Batch cook breakfast items for the week
• Light lunch prep for youngest child at home
• Offer a gentle check-in if no dinner plan is in place by mid-afternoon
• Kitchen clean-up and ongoing maintenance
• Follow all family dietary preferences and needs

Laundry & Linen Care

• Wash, fold, and organize laundry for the household
• Ironing, steaming, and care for special garments
• Weekly linen rotation: iron sheets, prepare fresh linens for cleaner visits, refresh towels

Inventory & Errands

• Restock pantry, fridge, and household supplies; unpack and put away orders
• Manage ongoing household supply lists and communicate when items are needed
• Handle returns and dry-cleaning drop-offs
• Mail and package handling
• Break down and dispose of boxes

Vendor & Property Oversight

• Liaise with contractors, vendors, and service providers; take notes and relay information back accurately
• Coordinate scheduling and follow up with vendors (landscapers, roofers, HVAC, painters, gutters, etc.)
• Oversee cleaners, check their work, and provide direction for guest preparations

Deep Cleaning & Special Projects

• Occasional deep cleans of fridge, oven, baseboards, and high-traffic bathrooms
• Refresh mudroom, entryway, and drop zones regularly
• Clean humidifiers and air purifiers
• Organizational projects throughout the home including art room, playroom, holiday storage, utility and laundry rooms

Pet Care

• Provide routine care for household animals, including feeding and supervising dogs outdoors and assisting with the care of chickens as needed.
• Coordinate vet and grooming appointments
• Occasional dog baths (small dogs, sink-friendly)
• Maintain pet supplies

Vehicle Management

• Schedule maintenance
• Fueling/cleaning/organizing vehicles
• Track registration/insurance

Administrative & Personal Assistant Support

• Maintain awareness of the family calendar
• Coordinate contractor and vendor scheduling within preferred time windows
• Support with easier appointment coordination; complex family scheduling managed by mom

Please note this role requires a background check.