Title Examiner 2

Arizona State Government; Phoenix (AZ); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

10 paid holidays

Paid vacation and sick leave

Parental leave

Health insurance (medical/dental/life)

Job summary

Arizona State Land Department is seeking a Title Examiner 2 to process short-term and right-of-way applications, manage contract cancellations, and deliver accurate land and title reports. This role requires independent judgment, meeting deadlines and clear written and oral communication with internal staff and external parties.

Under supervision, you will perform detailed document review, interpret land descriptions, and research records.

Qualifications

• 3–5 years of experience in technical examining or title work.
• Knowledge of statutes, departmental rules, and land leasing procedures.
• Ability to research land title and leasing records.
• Ability to communicate clearly with staff and external parties.

Responsibilities

• Process Special Land Use Permits and manage cancellation of contracts.
• Handle new and renewal short-term and right-of-way applications and assignments.
• Prepare and review title and land research reports with accuracy and timeliness.
• Coordinate with internal teams and external agencies to meet deadlines.

Skills

Interpersonal communication

Written communication

Verbal communication

Critical thinking

Task prioritization

Team collaboration

Land descriptions understanding

Documentation review

Education

Relevant degree

Tools

Microsoft Office

Excel

Google Suite

Salesforce

Job description

LAND DEPARTMENT

Since its inception in 1915, the Arizona State Land Department has been entrusted with managing approximately 9.2 million acres of State Trust lands scattered throughout Arizona. The Common Schools (K-12) are the largest beneficiary entitled to approximately 87% of the land and receiving close to 90% of State Trust Land revenues. Through the application of sound stewardship, and effective business management principles, the Land Department can succeed in its mission of responsibly managing the assets of a multi-generational perpetual Trust in alignment with the interests of the beneficiaries and Arizona’s future. Are you ready to join us in our mission?

Title Examiner 2

Job Location:

1110 W. Washington St.
Phoenix, AZ 85007

Posting Details:

Salary: $45,000 - $50,000
Grade: 18
Closing Date: Open until business needs are met

Job Summary:

Under the direction and guidance of the Title and Contracts (T&C) Manager, the Title Examiner 2 will process new & renewal short-term and right of way applications, including complete assignment applications. Oversee and manage the cancellation process for all contracts. Provide efficient, accurate and timely examination of agreements, contracts, orders, and other legal documents to internal staff and outside representatives. Responsible for meeting deadlines; and providing accurate information. Exercise considerable independence and discretionary judgment in daily tasks and assigned workload. Ability to communicate effectively, orally and in writing. Ability to research and provide land and title reports. Ability to deal courteously and effectively with all levels of ASLD staff, including the Commissioner's Office, members of the public, federal, state, and local government officials, and the Attorney General's Office.

Job Duties:

• Process Special Land Use Permits for all uses.
• Oversee and manage the cancellation process for all contracts.
• Process Applications to Place Improvement/Land Treatment applications.
• Process new & renewal short-term and right of way applications, complete assignments.
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Appropriate statutes, departmental rules, policies, and procedures as it pertains to leasing State Trust land.
• Researching land title and leasing records.
• Encumbrances, chain of title, leasing, and land records.
• Title procedures, assignments, legal terminology, land research practices, and preparation of related documents.

Skilled in:

• Examining / proofreading documents for accuracy.
• Advanced interpersonal, written, & verbal communications & display critical thinking.
• Prioritize and organize multiple tasks.
• Work collaboratively in teams and across organizations & adjust plans accordingly to meet deadlines.
• Understanding of land legal descriptions.
• Prioritize and organize documents.
• Proficiency in computer usage and programs (Microsoft Office, Excel, Google Suite, Salesforce).

Ability to:

• Communicate correct information to public and staff, as well as coordinating between various sections with appropriate tact and resourcefulness.
• Understand and interpret legal descriptions to draw conclusions as to ownership and/or description of property.
• Plan and organize personal workload to effectively meet assigned deadlines.
• Prepare in-depth, accurate, and organized title and land research reports.

Selective Preference(s):

• A minimum of 3-5 years of experience in:
• Technical examining and/or title work similar to that done within a title company (i.e., Assessors Office, State, Federal or City land/title Dept). Reading land legal descriptions and contract-based research experience.
• Any combination of training and experience that meet the Knowledge, Skills, and Abilities (KSAs); which may include, but are not limited to: a relevant degree from an accredited college or university, coursework and work experience relevant to assignment.

Pre-Employment Requirements:

• Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete required driver training. (refer to Arizona Administrative Code R2-10-207.12.) Driver’s License Requirements.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child. Learn more here.
• Other Leaves - Bereavement, civic duty, and military
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable health insurance plan, including medical, dental, life, and disability insurance
• Tuition Reimbursement and Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Upon successful completion of the required training and probationary period, this position may offer the ability to work a hybrid remote work schedule, based upon the department's business needs and continual meeting of expected performance measures. All work, including remote work, should be performed within Arizona. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Retirement:

Lifetime Pension Benefit Program

• Administered through the Arizona State Retirement System (ASRS).
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program

• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

Contact Us:

If you have trouble applying for this position, please email [e-mail] for assistance. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting ASLD Human Resources at 602-542-2629. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.