Legal Assistant 3

Arizona State Government; Phoenix (AZ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, life insurance

Retirement plan

Paid holidays

Tuition Reimbursement

Employee discounts

Job summary

The Arizona Department of Water Resources seeks a Legal Assistant to support the Legal Division, handling confidential documents, court filings, and calendar management in-office in Phoenix. This full-time role requires strong administrative and litigation support skills, with a preference for experience in court filings and public-sector legal work.

On-site schedule is Monday to Friday, 8:00 AM to 5:00 PM at ADWR Headquarters.

Qualifications

• Five years of administrative and/or paralegal experience preferred.
• Experience with court filing and litigation is desirable.
• Ability to handle confidential information with discretion.

Responsibilities

• Draft and edit documents including correspondence and pleadings.
• File court briefs electronically and on paper with courts.
• Schedule and coordinate in-person, virtual, and hybrid meetings.
• Maintain calendars and files for the Legal Division daily.
• Arrange travel and manage Legal Division supplies.
• Take minutes at team meetings and coordinate with units.

Skills

Court filings

Administrative tasks

Oral and written communication

Time management

Customer service

Job description

DEPT OF WATER RESOURCES

The mission of the Arizona Department of Water Resources (ADWR) is to safeguard the health, safety, and economic welfare of the public by protecting, conserving, and enhancing Arizona's water supplies in a bold, thoughtful, and innovative manner. We are seeking an experienced Legal Assistant to join the Legal team.

Legal Assistant 3

(Administrative Assistant 3)

Legal Division

WWW.AZWATER.GOV

Job Location:

Address: 1110 W. Washington St. Suite, 310

Phoenix, AZ 85007

The schedule for this position is Monday through Friday, 8:00 AM to 5:00 PM, on-site at ADWR Headquarters. This position is not eligible for remote work.

Salary Range: $50,000 - $55,000

Grade: 17

Closing Date: Open Until Filled

Job Summary:

This position provides full administrative and logistical support to the Legal Division. This position also provides support as needed to other sections of the Arizona Department of Water Resources as well as boards and commissions staffed by Department employees. This is an in-office position. Many of the duties of this position are highly confidential in nature. The Legal Division is looking for a Legal Assistant, proficient in technology, and with an interest in working in the public sector and water law. Court filing and litigation experience is preferred.

Job Duties:

Duties include, but are not limited to:

• Drafting and editing documents including correspondence, reports, and pleadings
• Filing court briefs and pleadings with the courts, using electronic and paper means
• Scheduling and setting up in person, virtual and hybrid meetings
• Maintaining calendars and files for the Legal Division on a daily basis
• Making travel arrangements
• Maintaining Legal Division supplies
• Attending team meetings to take minutes
• Coordinating matters between organizational units

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Principles and practices of administration and management
• Techniques and principles for effective written and verbal communication in various formats and settings such as in briefs, memos, and reports as well as with external contacts that include attorneys, constituents, and other agencies
• Familiarity with the various court systems and the acceptable methods of filing and service
• Records management procedures
• Appropriate channels of communication with legislators and/or other officials
• Problem solving techniques

Skills in:

• Court filings, electronically and paper means
• Administrative tasks
• Concise and effective oral and written communication, with internal staff and external contacts
• Following/taking a variety of delegated directions/decisions without close supervision
• Problem-solving
• Handling detailed work with accuracy and speed
• Exercising good judgement and discretion
• Prioritizing, scheduling and monitoring work activities of staff
• Strong customer service skills

Ability to:

• Operate a computer and generate word processing documents
• Exercise tact and integrity in the frequent handling of confidential information
• Set priorities and efficiently manage a varied workload
• Develop effective operating procedures
• Develop resources and coordinate activities
• Interact with outside entities with diplomacy and tact; form and maintain cordial working relationships with all levels of agency staff
• Be well organized and have effective time-management skills
• Work with interruptions and adapt to changing priorities
• Perform detailed work with a high degree of accuracy

Selective Preference(s):

A minimum of five years of administrative and/or paralegal related experience. Court filing and litigation experience is preferred.

Pre-Employment Requirements:

This position requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Sick Leave
• 10 paid holidays per year
• Deferred compensation plan
• Credit union membership
• Wellness plans
• LinkedIn Learning membership
• Tuition Reimbursement
• Employee Discounts

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement system (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

Ifyou have any questions, please feel free to contact ADWR Human Resources Office at [phone] for assistance. Persons with disabilities may request a reasonable accommodation such as a sign language or an alternative format by contacting ADWR Human Resources.Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.