Title Coordinator - Carmel, IN

Crawford Thomas Recruiting; Carmel (IN); On-site; USD 42,000 - 44,000; Full time

Job summary

Crawford Thomas Recruiting is seeking a detail-oriented Title Coordinator to support title processing for a growing digital wholesale vehicle marketplace. The role involves processing vehicle titles, communicating with DMVs, and maintaining accurate documentation across all U.S.

jurisdictions. Responsibilities include handling title-related paperwork, tracking requests in the inventory system, and assisting clients with title questions.

Qualifications

• 1–2 years of title processing, automotive administration, or related administrative experience preferred.
• High school diploma or equivalent required.
• Strong attention to detail with high-volume documentation.
• Typing speed approximately 45–60 WPM.
• Excellent written and verbal communication; customer service oriented.
• Proficiency with Windows and Google apps; quick learner of internal systems.

Responsibilities

• Process vehicle title and registration applications across U.S. jurisdictions.
• Prepare recovery affidavits and other title-related documentation.
• Enter and track new title requests within the title inventory system.
• Contact DMVs regularly to obtain updates on title applications and processing.
• Review titles and documents to determine required items for a good title.
• Match titles with vehicles and supporting documentation accurately.
• Prepare title invoices and track state fees and charges.
• Maintain records of title transactions and document movement.
• Update vehicle inventory with title information.
• Research and resolve client questions with professional service.
• Monitor DMV requirements and share updates with leadership.
• Prepare reports for clients and management as needed.
• Provide general administrative support including data entry and filing.

Skills

Title processing

Automotive administration

Customer service

Typing 45–60 WPM

High-volume documentation

Multi-state DMV knowledge

Education

High school diploma or equivalent

Tools

Windows

Google applications

Job description

TITLE COORDINATOR

Location: Carmel, IN | In-Office

Pay: $20–$21/hour

Schedule: Monday–Friday | 8:00 AM–5:00 PM

Experience: 1–2 Years Preferred

Focus: Automotive Titles + DMV Processing + Client Service

Position Overview

Our client is seeking a detail-oriented Title Coordinator to support title processing for a growing digital wholesale vehicle marketplace.

This role is responsible for processing vehicle titles, communicating with DMVs, maintaining accurate documentation, and assisting clients with title-related questions across all U.S. jurisdictions.

It's a strong fit for someone with automotive title or administrative experience who is organized, accurate, comfortable managing a high volume of paperwork, and confident communicating with customers and state agencies.

What You'll Do

• Process vehicle title and registration applications across U.S. jurisdictions.
• Prepare recovery affidavits and other title-related documentation.
• Enter and track new title requests within the title inventory system.
• Contact DMVs regularly to obtain updates on title applications and processing.
• Review titles and supporting documents to determine what's needed to obtain a good, negotiable title.
• Accurately match titles with the correct vehicles and supporting documentation.
• Prepare title invoices and track applicable state fees and charges.
• Maintain accurate records of title transactions and document movement.
• Update vehicle inventory with appropriate title information.
• Research and resolve client questions while providing professional customer service.
• Maintain current forms, requirements, and reference materials for state title processing.
• Monitor changing DMV requirements and communicate important updates to leadership.
• Prepare reports for clients and management as needed.
• Provide general administrative support, including data entry, filing, copying, and documentation.

What You'll Bring

• 1–2 years of title processing, automotive administration, or related administrative experience preferred.
• High school diploma or equivalent required.
• Strong attention to detail and ability to work accurately with high-volume documentation.
• Fast and accurate typing skills of approximately 45–60 WPM.
• Strong organization, research, and problem-solving skills.
• Excellent written, verbal, telephone, and customer service communication skills.
• Proficiency with Windows and Google applications.
• Ability to manage multiple transactions, documents, and deadlines simultaneously.
• Ability to quickly learn internal title-processing systems and procedures.
• Comfortable working in-office Monday–Friday in Carmel, IN.

Preferred Experience

• Automotive title processing experience.
• Knowledge of multi-state vehicle titling requirements.
• Experience preparing recovery affidavits, duplicate titles, or repossession titles.
• Previous communication with DMVs or other state agencies.
• Experience using title inventory or automotive remarketing systems.
• Familiarity with NADA, Registration Textbook, or similar automotive industry resources.
• Associate's or Bachelor's degree.

WHY JOIN?

• $20–$21/hour.
• Consistent Monday–Friday, 8:00 AM–5:00 PM schedule.
• Gain experience with vehicle title processing across multiple states.
• Work within the growing digital automotive and wholesale vehicle industry.
• Develop specialized knowledge in title processing, DMV requirements, and automotive administration.
• Join a collaborative team where accuracy, customer service, and attention to detail are valued.