Title Clerk - Spokane

Bruckner Truck Sales, Inc.; Spokane (WA); On-site; USD 30,000 - 33,000; Full time

Job summary

Bruckner Truck Sales, Inc. is seeking a Title Clerk to support the Sales Department in Spokane Valley, WA. You will handle titling, lien processing, and warranty administration, ensuring accurate and timely delivery paperwork for clients.

The role requires two years of titling experience and strong English communication, with duties spanning daily data entry, lien checks, and coordination with F&I and sales teams.

Qualifications

• Two years titling experience preferred.
• Ability to read and interpret reports.
• Strong data entry and documentation skills.
• Proficient in basic computer operations and office equipment.

Responsibilities

• Input daily equipment deals and titling data into the system.
• Verify deal sheets, OEM billing, and license fees for accuracy.
• Obtain lien information and delivery dates from F&I Manager.
• Manage delivery paperwork, MSO, title, and registration documents.
• Coordinate with Sales and F&I to sign and file loan documents.
• Finalize delivered units and file all related paperwork daily.

Skills

Data entry

Customer service

Attention to detail

Typing

Education

High School Diploma

Tools

CDK system

ADP

10-key calculator

Job description

# Title Clerk - SpokaneSpokane - Spokane Valley, WA 99212## OverviewSalary Range$22.00 - $24.00 Hourly## Description**Summary:**Work closely with Sales Department, Office Manager, and F & I Manager to provide support and ensure prompt delivery of equipment for Bruckner clients. Responsible for daily input of equipment deals to include the titling process, securing liens, and processing extended warranty.**Essential Duties & Responsibilities:****Daily**1. Assist OM and Sales with stock number request for Amarillo per procedure2. Assist with Request payoffs of trades from Amarillo per procedure3. Verify accuracy of deal sheet including OEM billing, additional sales assistance, FRET (If FRET exempt that we have proper exemption forms on file and included with each truck deal), license fees4. Obtain lien information from F& I Manager with the approval terms, finance institution, estimated delivery date or call outside lien holder to verify titling and lien information5. Input into CDK using delivery date per salesman’s email noting the CDK Deal Number on the truck folder.6. Provide F & I Manager invoice, title application and front of MSO or title for loan documents preparation.7. Obtain registration and license plates or print e-tag for delivery8. Print all delivery paperwork including extended warranty forms, make copies for customer (stamp copy), place all delivery documents to be signed in delivery folder with extra keys, e-tag or license plate and staple business card of salesman and F& I Manager to folder. (sales may not want copies and will make customer a copy of all signed docs)9. Work with salesman and F & I Manager to handle the signing of all delivery paperwork and loan documents10. Obtain copies of all executed loan documents and insurance applications from F & I Manager to be placed in equipment folder per checklist11. Finalize all delivered units daily by posting and printing in Amarillo12. RDN or Warranty deliver the new Macks and Volvos or perform used truck warranty transfer on used Mack, mail trailer warranty forms, etc. as soon as trucks have delivered13. Process all extended warranty forms for Mack, Volvo, Allision, Eaton, etc. immediately upon delivery. Be sure either to input or have the A/P person input into Bruckner’s payable system14. File invoices, body builders regarding equipment in folders15. Organize truck folder per procedure16. Input names and sold dates for your location from emails sent to sales group of units sold. Also delete names of deals lost**Weekly**1. Reconcile new and used vehicle receivable and contracts in transit, also reconcile ASA, deposit and warranty schedule.2. Email BRINV, and all schedules to GM, OM and all sales employee by 2pm every Friday for Monday sales meeting.3. Attend Monday morning sales meeting to find which units to deliver during week and any new updates on policy and procedures.4. Help if needed to Print unit inventory for salesmen to update; make changes in ADP on unit inventory on Friday by 4PM – sold names and delivery dates5. Print updated unit inventory after 4PM on Friday and make copies for sales and F & I for Monday morning sales meeting6. Email Corporate every Friday the schedule notes have been added. List each schedule you added notes to.**Monthly**1. Reconciliation of vehicle receivable and contracts in transit, ASA, deposit and warranty schedules.2. All deals for month end to be posted and printed in AMA prior to 10am on the 1st working day of each month.3. Assist Office Manager with Physical unit inventory report and submittal to Corporate4. Assist Office Manager with Dealer Inventory Tax report to be submitted to Tax Office before 10th of each month## Qualifications**Educational Requirements:** High School Diploma**Work Experience:** Minimum two years titling experience and experience in customer service.**Language Skills:** Read and write the English language.**Mathematical Skills & Reasoning Ability:** Should be able to read computer-generated reports, office reports, invoices, etc. Should be able to compute numbers manually, or by use of calculator, or computer. Also is required to operate computer terminals with keyboard and mouse, 10-key calculator, fax machine, and other various office equipment. Must be able to use communicative skills to interact with customers, vendors, and co-workers in a positive and constructive manner.**Physical Demands:**Position involves essential ability to sit, maneuver from one work area to another, being able to bend and squat, and manipulate small objects. Involves working indoors and outdoors. Involves some lifting, 50 lbs. or less, and maneuvering of boxes of computer paper and storage boxes. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.**Work Environment:**The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Position contains extensive level of stress and requires ability to handle multiple tasking smoothly. The position requires regular attendance during business hours. Business hours are 8:00 am through 5:00 pm Monday through Friday, and include 1 hour for lunch. Note: This is a current description of responsibilities, skills, requirements, and working conditions associated with this position. While this list is intended to be an accurate reflection of the current job, the dealership reserves the right to revise the functions and duties of the job or to require that additional or different tasks are to be performed when circumstances change (i.e. emergencies,