Title Clerk - AP/AR Clerk

Proctor Ford; Thomasville (GA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K Plan

Vacation and Sick Leave

Paid Holidays

Paid Training

Counseling Services

Health and wellness

Supplemental Insurances

Discounts on products and services

Job summary

Proctor Ford in Thomasville, GA is seeking an organized administrative assistant to support the Office Manager and Corporate Controller. This role involves processing title work, handling refunds, and obtaining missing documents from finance or customers to ensure accurate postings and timely closings.

The candidate should have at least 2 years of related experience, with a focus on accuracy, reliability, and professional communication.

Qualifications

• Minimum 2 years related experience and/or training; or equivalent combination of education and experience.

Responsibilities

• Assist Office Manager and Corporate Controller with duties listed under ESSENTIAL DUTIES.
• Process title work and related financial transactions as part of daily operations.
• Handle refunds and obtain missing or corrected documents from finance or customers.
• Post transactions, file titles, and balance deposits.
• Process wholesales, purchases, and post deals and floor plan payoffs.
• Communicate with callers professionally and maintain a neat work area.
• Maintain professional appearance and respectful conduct toward coworkers.

Education

2 years related experience

Job description

At the Proctor Dealerships, we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at Proctor Dealerships is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years.

What We Offer

• Medical
• Dental
• Vision
• 401K Plan
• Vacation and Sick Leave
• Paid Holidays
• Paid Training
• Counseling Services
• Health and wellness
• Supplemental Insurances
• Discounts on products and services

SUMMARY

Assists the Office Manager and Corporate Controller by performing the following duties:

ESSENTIAL DUTIES

(Including the following. Other duties may be assigned.)

• Process all in state and out of state title work utilizing DRL/DLR50, self-service and full service
• Confirms amount to be issued to out of state counties for out of state title work
• Customer refunds
• Obtain missing or corrected documents from finance and/or customers
• Post DLR/DLR50 transactions
• Reassign titles received on trades
• Check all title with electronic liens to see if they have been released if not request release
• Apply for duplicate titles when needed
• Post fee’s
• File title’s accordingly
• Process wholesales
• Process purchases
• Post deals
• Dealer Trades
• Create deal jackets
• Clearing/cleaning schedules
• Filing
• Balancing credit card and cash deposits
• Processing of accounts payable and receivables
• Post Parts Invoices
• Floor plan payoffs/curtailment payoffs
• Flooring request
• Reconcile parts statement
• Communicate with callers in a professional, friendly, and efficient manner.
• Maintains a professional appearance and keeps work area neat and clean.
• Be considerate and respectful to other employees.

EDUCATION and/or EXPERIENCE

Minimum 2 years related experience and/or training; or equivalent combination of education and experience.

This company is an equal opportunity employer and ADA compliant employer and does not discriminate because of race, color, religion, sex, age, citizenship, marital status, disability, national origin, familial status, gender identity or expression, or sexual orientation.

EQUAL OPPORTUNITY EMPLOYER

APPLICANT’S STATEMENT

I understand that if I am hired, my employment will be for no definite period, regardless of the period of payment of my wages. I further understand that I have the right to terminate my employment at will at any time with or without notice or reason, and the Company has the same right. No one other than the President of the Company has authority to modify this relationship or make any agreement to the contrary. Any such modification or agreement must be in writing. I understand that the Company reserves the right to require me to submit to a drug test at any time and also reserves the right to require me to submit to an alcohol test and/or medical examination to the extent permitted by law. I further understand that the Company may contact my previous employers and I authorize those employers to disclose to the Company all records and other information pertinent to my employment with them. I release my previous employers from any liability as a result of their disclosure of information about me to the Company. I also authorize the Company to provide truthful information concerning my employment with it to my future prospective employers and I agree to hold it harmless for providing such information. I further understand that if employed I will be on a 90-day introductory period, and that termination for unsatisfactory performance during that period will not result in any Company responsibility for unemployment benefits. I further understand that completion of the introductory period does not confer any expectation of continued employment, and that if employed, my employment will be for no definite period and “at‑will.” By signing this application, I certify that all of the information that I provide on this application and in any interview will be true, complete and accurate. I understand that if I am employed and any such information is later found to be false or misleading in any respect, I will be dismissed. I certify that I have received a written notification that the Company may obtain a consumer report or reports on me. I authorize this Company to obtain such a report or reports for use in connection with my application for employment and for other employment-related reasons. If hired, this authorization shall remain on file and serve as ongoing authorization for procurement of employment-related consumer reports at any time during my employment. I understand that the term “consumer report” includes, but is not limited to, credit checks, criminal background checks, Department of Motor Vehicle reports, and investigative consumer reports. I further understand that the term “investigative consumer report” means a report in which information on my character, general reputation, personal characteristics, or mode of living is obtained through personal interviews with my neighbors, friends, or associates, or with others with whom I am acquainted or who may have knowledge concerning any such items of information.