Title Clerk

Van Bortel Subaru; Town of Victor (NY); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

401K + Match

Paid time off and vacation

Short/Long Term Disability

Mentorship Program

Growth opportunities

Paid Training

Life Insurance

Legal Services provided

Employee vehicle purchase plans

Health and wellness

Discounts on products and services

Job summary

Van Bortel Automotive Group seeks a detail-oriented Title Clerk to manage state registrations, titles, and related paperwork onsite. You will handle payoffs, vehicle registrations, and DMV submissions while keeping accurate records of sales and inventory. Strong organization and communication are essential.

The role requires a high school diploma, reliability, and the ability to work with teams across the dealership. Equal opportunity employer offering benefits and growth opportunities.

Qualifications

• High school diploma or equivalent required.
• Strong organizational skills and initiative are essential.
• Proficiency with computers, and clear writing/grammar ability.
• Ability to manage multiple tasks and provide quality customer service.
• Experience working with diverse staff and levels of employees.

Responsibilities

• Process documents for state registration and complete tax/title paperwork.
• Handle payoffs, registrations for new/pre-owned vehicles and issue licenses.
• Send bills, contracts, warranties, and service contracts to the DMV or agencies.
• Check forms for completeness and accuracy of sale prices.
• Maintain files of sales, payments, warranties and inventory titles/MSOs.
• Prepare title work for sold vehicles and submit to DMV.
• Enter used vehicle purchases into inventory.

Skills

Organized

Attention to detail

Willingness to take initiative

Computer literacy

Quality writing & grammar

Multitasking

Customer service

Interpersonal communication

Education

High School Diploma or equivalent

Job description

Van Bortel Automotive Group includes Van Bortel Subaru, Van Bortel Ford and Van Bortel Chevrolet. Kitty Van Bortel owns one of the top selling Subaru dealerships in the nation, as well as one of the most successful Ford dealerships in a multi-state area. Her automotive group is now one of the fastest growing, privately held companies in the greater Rochester, NY area.

Van Bortel believes that no organization is any better than the people who work for it. Therefore, it is of the utmost importance that we set high standards of integrity with an aggressive, enthusiastic attitude in all that we do. We promise to maintain a well-trained workforce and a safe, modern facility in order to render our customers the best possible support and to provide our employees a secure future.

Inquiries should be directed to the hiring managers, Samantha Ellis and Tim Johnson.

Benefits

• Medical, Dental & Vision Insurance
• 401K Plan + Match
• Paid time off and vacation
• Short/Long Term Disability
• Mentorship Program
• Growth opportunities
• Paid Training
• Life Insurance
• Legal Services provided
• Employee vehicle purchase plans
• Health and wellness
• Discounts on products and services

Responsibilities

• Process documents for state registration, follow the proper paperwork and ensure that tax and title documents are also completed.
• Process all payoffs, registrations for new and pre-owned vehicles, all license plate issuing and transfers and obtain all dealer titles.
• Send bills, contracts, warranties and service contracts to the appropriate agency, such as the department of motor vehicles.
• Check for completeness and signatures on all required parts of forms. Additionally, vehicle title clerks may check for accuracy of vehicle sale and purchase prices.
• Maintain a file of sales, prices, payments, warranties, service contracts and other pertinent information related to the sale or transfer of a vehicle.
• Maintain titles and MSO’s for inventory.
• Prepare title work for sold vehicles and submit to DMV.
• Enter used vehicle purchases into inventory.

Qualifications

• High School Diploma or equivalent

Automotive Experience Preferred

• Highly organized and eagerness to improve
• Willingness to take initiative
• Computer literacy, quality writing and grammar skills
• Ability to handle multiple tasks easily
• Ability to provide quality customer service
• Work with all levels of employee
• Clean driving record and valid driver’s license

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.