Title Clerk

Toyota; Scranton (Lackawanna County); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short- and long-term disability

Supplemental insurance

401(k) plan

Gym membership reimbursement

Job summary

Toyota of Scranton is seeking an Automotive Title Clerk to handle car deal registrations and DMV documents, reporting to the Office Manager. The role requires accuracy, compliance, and a customer-centric approach in a busy dealership environment.

Responsibilities include preparing tax and title documents for PA and out-of-state deals, submitting transfer papers to the DMV, and maintaining title records with Notary presence. Prior title/registration experience is preferred.

Qualifications

• Experience with title and registration processing required.
• Accounting or automotive dealership experience preferred.

Responsibilities

• Prepares tax and title documents for Pennsylvania and “out of state” car deals.
• Submits all legal transfer documents to the DMV.
• Monitors compliance of PennDOT contract.
• Receives and processes paperwork from the F&I department.
• Prepares payoff checks for new vehicles and trade-ins as needed.
• Prepares and finalizes wholesale paperwork as needed.
• Reconciles payoff and title related accounting schedules.
• Maintains Notary Public for the state of Pennsylvania.
• Maintains a professional appearance, and work environment.
• Will assist in out-of-state titling processing when needed.

Skills

Title & Registration Experience

Accounting

Customer Service

Job description

Toyota of Scranton is committed to excellence in everything we do. Our dealership is built on integrity, exceptional service, teamwork, and a strong connection to the community we serve.

We are looking for an Title & Accounting Professional who shares these values and is ready to contribute to a high-performing, customer-focused team.

Our Core Values

Honesty

• Act ethically and take responsibility for your actions.
• Be accountable to yourself and your team.
• Build trust through transparency and open communication.

Willingness to Help Others

• Support others without expecting anything in return.
• Demonstrate empathy and a commitment to service.
• Believe in the potential for personal and professional growth.

Always Do the Right Thing

• Put the customer first.
• Do what is right, even when no one is watching.
• Protect the trust our customers, coworkers, and community place in us.

Passion for Excellence

• Strive to be excellent in everything you do.
• Inspire others to perform at their best.
• Continue learning and improving your skills.

Commitment to Customers, Team, and Community

• Support the community where we live and work.
• Empower others to reach their goals.
• Represent Toyota of Scranton professionally both at work and in the community.
• Show up prepared to give your best effort every day.

Benefits We Offer

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short- and long-term disability coverage
• Supplemental insurance coverage
• 401(k) plan
• Gym membership reimbursement

Position Summary

The Automotive Title Clerk is responsible for processing car deal registrations including legal documents for the DMV. The Automotive Title Clerk is to achieve this goal while maintaining a high performance customer centric environment. The Automotive Title Clerk reports directly to the Office Manager.

Role and Responsibilities

• Prepares tax and title documents for Pennsylvania and “out of state” car deals.
• Submits all legal transfer documents to the DMV.
• Monitors compliance of PennDOT contract.
• Receives and processes paperwork from the F&I department.
• Prepares payoff checks for new vehicles and trade-ins as needed.
• Prepares and finalizes wholesale paperwork as needed.
• Reconciles payoff and title related accounting schedules.
• Prepares trade in vehicle jackets and maintains filing system of all processed Deal Jackets.
• Reviews and process KBB purchases as needed including customer checks and payoffs..
• Processes registration documents for Fleet deliveries.
• Maintains active titles including reviewing aged titles and applying for duplicate titles as needed.
• Maintains a professional appearance, and work environment.
• Will assist in out-of-state titling processing when needed.
• Maintains Notary Public for the state of Pennsylvania.

• Takes part in Cross training initiatives designed to help team members grow
• Attends pertinent and mandatory companywide trainings.
• Other duties as assigned.

The responsibilities listed above are not exhaustive and may change based on the needs of the dealership.

Qualifications

• Accounting or automotive dealership experience preferred.
• Title and registration experience required.