Title/Billing Specialist

Toyota of Erie; Waterford (PA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

401K with Employer Match

Paid Uniforms

Paid Time Off

Paid Training

Employee Pricing on New Vehicles

Free Access to Preston Auto Fitness Cn

Job summary

Preston Auto Group is seeking a Title/Billing Specialist to process titles, registrations and related paperwork accurately and on time. You will handle state filings, payroll reconciliation, and maintain title envelopes with attention to detail.

Ideal candidates possess a high school diploma or GED, six months of related experience, and a required Notary Bond. This role supports the dealership's operations with precise data handling and timely file processing.

Qualifications

• High school diploma or GED.
• Six months of related experience and/or training, or an equivalent combination of education and experience.
• Notary Bond required.

Responsibilities

• Verify data, complete state forms, disburse taxes and fees, and submit to the state.
• Process new car and pre-owned registrations on the dealer's software system.
• Process pre-owned vehicle title transfers.
• Prepare and distribute title envelopes.
• Maintain follow-up on all incoming titles.
• Maintain and reconcile schedules for tax, title, and license payable and lien payoffs.
• Identify internal control issues by reviewing existing policies and communicating issues to the Assistant Controller.
• Maintain error logs.
• Process payoffs on trade-ins and floor plan, pull contracts, and forward to financial institutions.
• Verify F&I data against documents.
• Reconcile inventory schedules weekly and monthly.
• Reconcile and complete sales consultant payroll semi-monthly.
• Verify F&I logs against accounting data before month-end.
• Process rebates.
• Attend weekly department meetings.

Skills

Notary Bond

Education

High school diploma or GED

6 months of related experience and/or training

Job description

Title/Billing Specialist

Preston Auto Group has an outstanding opportunity for a results-focused, highly driven Title/Billing Specialist. This role processes titles and registrations and closes car deals by verifying the completeness of documentation.

As our Title/Billing Specialist, you'll keep titles, registrations, and deal paperwork moving accurately and on time — from state filings to payroll reconciliation. This role calls for someone precise, organized, and comfortable owning a high volume of detail-heavy work.

Responsibilities

• Verify data, complete state forms, disburse taxes and fees, and submit to the state
• Process new car and pre-owned registrations on the dealer's software system
• Process pre-owned vehicle title transfers
• Prepare and distribute title envelopes
• Maintain follow-up on all incoming titles
• Maintain and reconcile schedules for tax, title, and license payable and lien payoffs
• Identify internal control issues by reviewing existing policies, verifying changes in authorized personnel, and communicating issues to the Assistant Controller
• Maintain error logs
• Process payoffs on trade‑ins and floor plan, pull contracts, and forward to financial institutions
• Verify Finance and Insurance (F&I) data against documents
• Reconcile inventory schedules weekly and monthly
• Reconcile and complete sales consultant payroll semi‑monthly
• Verify F&I logs against accounting data before month‑end
• Process rebates
• Attend weekly department meetings

Requirements

• High school diploma or GED
• Six months of related experience and/or training, or an equivalent combination of education and experience
• Notary Bond required

Benefits

• Health, Dental & Vision Insurance
• 401K with Employer Match
• Paid Uniforms
• Paid Time Off
• Paid Training
• Employee Pricing on New Vehicles
• Free Access to the Preston Auto Fitness Center

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.