Timekeeping Supervisor (FA5) - Tacoma

State of Washington; Tacoma (WA); Hybrid; USD 73,000 - 98,000; Full time

Job summary

Department of Children, Youth, and Families (DCYF) in Tacoma, WA, seeks a Timekeeping Supervisor (FA5) to lead the Time and Attendance Unit for Regions 5 and 6. This role ensures accurate payroll processing for about 2,000 staff, interprets policies, and provides fiscal guidance under the Regional Operations Manager.

Hybrid/remote options with occasional in-person meetings in Tacoma are available. The ideal candidate has 7 years of combined education/experience or a BA with 3 years of relevant

Qualifications

• Equivalent education/experience totaling seven (7) years.
• Bachelor’s degree and three (3) years of relevant professional experience.
• Supervisory experience recommended: at least two (2) years.
• Experience using HRMS and Leave Tracker systems is preferred.

Responsibilities

• Supervise the Time and Attendance Unit for Regions 5 & 6 and ensure timely payroll processing for ~2,000 employees.
• Interpret policies, prepare financial reports, and provide fiscal guidance to Regional Operations Manager.
• Oversee Leave Tracker balance, review Payroll Journals, and ensure compliance with CBAs and DCYF timekeeping policies.
• Advise on budgeting, update HRMS with schedule changes, and provide payroll information as needed.

Job description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community.”

Attention: INTERNAL ONLY: This position is open to current DCYF employees only

Job Title: Timekeeping Supervisor (FA5)

Location: Tacoma, WA - This position is flexible/hybrid and can be done remotely; however, you will need to be in person in Tacoma to attend occasional on-site meetings.

Closes: Thursday, October 29th, 2026

Salary: $72,900- $98,064 Annually

The Department of Children, Youth, and Families (DCYF) is seeking a skilled and detail-oriented leader to supervise the Time and Attendance Unit serving Regions 5 and 6 within the Financial and Business Services Division. Under the direction of the Regional Operations Manager (ROM), this role supports approximately 2,000 employees by ensuring timely and accurate payroll processing, interpreting policies, and providing expert fiscal guidance. We are looking for someone with strong analytical skills, a collaborative approach, and a commitment to operational excellence in support of staff across the region.

The Opportunity:

In this role, you will oversee the Time and Attendance Unit and act as a key consultant to the Regional Operations Manager on accounting and fiscal matters. You will assist with regional budgeting, interpret and analyze DCYF policies and procedures, Collective Bargaining Agreements, and personnel policies to ensure staff are supported and compensated appropriately. You will also develop financial and informational reports that guide regional decision-making. This is an excellent opportunity for a leader who thrives in a fast-paced environment, values accuracy, and is committed to ensuring smooth and reliable business operations for the workforce.

Some of what you will get to do:

• Serve as the Time and Attendance Supervisor for Regions 5 & 6.
• Ensure payment of staff is timely and accurately reported for approximately 2,000 employees.
• Prioritize and assign workloads and provide training when necessary.
• Balance monthly Leave Tracker to HRMS.
• Review Payroll Journals for accuracy by established deadlines.
• Have working knowledge of CBA’s and DCYF timekeeping policies and procedures.
• Input timekeeping data into HRMS using correct codes within established deadlines to ensure staff are paid timely and accurately.
• Follow all QA processes established to ensure timekeeping is processed accurately.
• Ensure N33’s are completed within DCYF procedures.
• Ensure DCYF and SAAM timekeeping policies and procedures are followed.
• Attend meetings when necessary.
• Provide support and supervision to staff.
• Interpret and analyze DCYC policies and procedures, CBA’s and Personnel policies as they pertain to time and attendance.
• Update schedule changes in HRMS and leave tracker.
• Provide payroll information when necessary.
• Run necessary reports to include payroll reports.

Required Qualifications:

• Equivalent education/experience totaling seven (7) years.

OR

• Bachelor’s degree and three (3) years of relevant professional experience.

AND

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• A Bachelor’s degree, which includes at least 18 quarter or 12 semester hours of accounting, auditing or budgeting ANDfour (4) to five (5) years of relevant professional experience.
  • Professional experience may substitute for education but not usually for the credit hours.
  • A Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.
• At least two (2) years of supervisory experience leading a team of finance professionals.
• At least two (2) years of experience using the following systems used by the State of Washington: HRMS, Leave Tracker

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our goal to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

Successfully complete, within mandated timeframes, employee orientation and all other mandatory annual in-service and other required training.

Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.