Time & Billing Specialist

The-Stevens-; Reading (Berks County); On-site; USD 55,000 - 75,000; Full time

Job summary

Stevens & Lee in Reading, PA is seeking a Billing Specialist to manage the monthly invoicing process for assigned attorneys and clients, ensuring invoices are accurate and timely according to client guidelines and firm policies.

This role requires high attention to detail and strong communication as you review pre-bills, apply retainer funds, process write-offs, assist with collections, and coordinate with attorneys, assistants, and other departments to keep billing flowing smoothly.

Qualifications

• Associate's degree in accounting or related field preferred.
• 3 years of billing experience, preferably at a law firm.
• Strong communication and interpersonal skills.
• Strong analytical and number skills.
• Ability to multi-task in fast-paced environment.
• Proficient in Microsoft Word, Excel, PowerPoint.

Responsibilities

• Compiles and bills attorney hours to clients every month.
• Reviews and edits pre-bills in response to attorney and assistant requests.
• Apply retainer funds as directed by attorney.
• Process write-offs following Firm policy.
• Review and verify accuracy of billing and supporting documentation as required.
• Research and respond to inquiries regarding billing issues and problems.
• Assist with client collections on Accounts Receivable.
• Electronic submission and tracking of invoices.
• Review and categorize non-billable time monthly.
• Assist with performing conflict checks.
• Perform lateral conflict searches.
• Assist with other duties as needed.

Skills

Billing experience

Attention to detail

Communication skills

Data management

Education

Associate's degree in accounting

Tools

Microsoft Office

Job description

Powerful Partnerships. Standout Solutions.

Job Overview

Among the 200 largest law firms in the country, Stevens & Lee is a full-service law firm with 230 lawyers serving clients from 19 offices. Our lawyers provide strategic and practical legal counsel at both the regional and national levels and remain dedicated to solving clients' most complex problems and delivering an exceptional client experience. The firm is the cornerstoneof The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

Due to growth, Stevens & Lee is looking to add to the billing department. The Billing Specialist is responsible for managing the billing process for assigned attorneys and clients, ensuring accurate and timely preparation of invoices in accordance with client guidelines and firm policies. This role requires strong attention to detail, excellent communication skills, and the ability to work collaboratively with attorneys, clients, and internal departments.

Responsibilities:

• Compiles and bills attorney hours to clients every month;
• Reviews and edits pre-bills in response to attorney and assistant requests;
• Apply retainer funds as directed by attorney;
• Process write-offs following Firm policy;
• Review and verify accuracy of billing and supporting documentation as required;
• Research and respond to inquiries regarding billing issues and problems;
• Assist with client collections on Accounts Receivable;
• Electronic submission and tracking of invoices;
• Review and categorize non-billable time monthly;
• Assist with performing conflict checks;
• Perform lateral conflict searches;
• Assist with other duties as needed.

Qualifications:

• Associate's degree in accounting or a related field is preferred
• 3 years of billing experience, preferably at a law firm
• Effective and efficient communication, data management and interpersonal skills
• Strong analytical and number/math skills
• Ability to prioritize and multi-task in a fast-paced environment.
• Strong skills in Microsoft Office Suite (Word, Excel, Power Point)

Job Type:

This is a full-time position Monday through Friday onsite, 8:00a.m. to 5:00p.m., or as determined by department needs.

FLSA Classification:

Non-Exempt

Reports To:

Time & Billing Manager

Job Location:

Reading, PA

In compliance with federal and state equal opportunity employment laws, The Stevens & Le e Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.