Time and Leave/Benefits Specialist

Kansas State University; Manhattan (KS); On-site; USD 52,000 - 72,000; Full time

Job summary

Kansas State University is seeking an HR systems professional to support universal timekeeping, FMLA administration, and leave programs. The role acts as the liaison between Benefits and Time and Leave teams and drives system improvements within ADP Workforce Manager.

The candidate will assist with data reports, payroll-related tasks, and process enhancements while supporting timekeepers and departments across the university.

Qualifications

• Experience administering HR timekeeping and leave programs.
• Familiarity with payroll data and reporting processes.

Responsibilities

• Assist with ongoing maintenance of the universal timekeeping system.
• Serve as system support specialist in ADP Workforce Manager.
• Provide front-line support to timekeepers and units, resolving system and pay issues.
• Verify data reports in ADP Workforce Manager for Payroll, ensuring completeness and timeliness.
• Coordinate timesheet lock dates with departments for submission to Time and Leave Manager.
• Troubleshoot system errors or issues.
• Collaborate with Time and Leave Manager to investigate system issues and participate in ADP training.
• Assist FMLA leave administration from notice to return, focusing on straightforward cases.
• Track FMLA, Worker's Compensation, and other leave hours in ADP Workforce Manager; alert when discrepancies occur.
• Monitor return-to-work dates and assist with scheduling and communication of expected return dates.
• Upload leave documentation to employee digital files.
• Review leave data for reporting and analytics; interpret state and university leave programs.
• Help develop updated processes aligned with new timekeeping system and leave benefits.

Tools

ADP Workforce Manager

Job description

About This Role

This position will assist in managing the Universal Time and Leave System, FMLA, and university leave programs. Additionally, this position serves as the liaison between the Benefits and Time and Leave teams, striving to implement system improvements and supporting time and leave and FMLA administration. This position will assist with other current HR initiatives as needed.

Duties and Responsibilities

• Assist with the ongoing maintenance of the universal timekeeping system.
• Serve as the system support specialist in ADP Workforce Manager.
• Provides front-line support to timekeepers and department/units across the organization, resolving system and pay issues as appropriate.
• Assist with the verification of data reports in ADP Workforce Manager for the Payroll Department, ensuring the file is complete, formatted correctly, and processed within the timeframe needed to complete payroll.
• Coordinate with departments when timesheets will be locked so that the time file can be submitted to the Time and Leave Manager for processing and approval.
• Troubleshoot any errors or system-related issues.
• Work with the Time and Leave Manager and others to investigate and resolve issues within the system. Participate in ADP training to advance system knowledge and improve system functionality.
• Assist with the FMLA leave administration process from the initial notice of leave to the employee's return to work, focusing efforts on straightforward cases such as birth and bonding.
• Assist in tracking legal leave hours used/taken, including FMLA, Worker's Compensation, and other University leave programs in ADP Workforce Manager, alerting the FMLA and Leave Specialist when leave taken does not match the leave approved.
• Monitor return-to-work dates and assist FMLA and Leave Specialist with this process for employees returning from extended FMLA, workers' compensation, or other leave(s), including tracking return-to-work dates and collaborating with departments on employee expected return dates.
• Responsible for uploading leave documentation to the employee's digital file.
• Review and research relevant FMLA case data, compiling information for reporting and analytics.
• Interpret and understand the leave programs offered by the State of Kansas and Kansas State University.
• Assist in the development of updated processes in correlation with a new University timekeeping system and leave benefits.