Theatrical Services Coordinator

Legends Global; Denver (NC); On-site; USD 36,000 - 37,000; Full time

Job summary

Legends Global in Denver seeks a Theatrical Services Coordinator to administer payroll activities for Stagehand labor across Arts & Venues venues, providing administrative support to Theatrical Services Management.

The role requires processing payroll/billing reports, collaborating with the Theatrical Services Stagehand Labor Supervisor to meet deadlines, maintaining schedules, and ensuring accurate event billing. Flexibility for non-standard hours and travel may be necessary.

Qualifications

• Payroll/accounting degree preferred.
• Live event/production experience preferred.
• Basic computer skills including Word and Excel.

Responsibilities

• Process daily stagehand payroll/billing reports.
• Collaborate with stagehand supervisor to meet payroll deadlines and provide timely information to entities.
• Assist in processing labor calls and event billing estimates.
• Input and maintain House Crew schedules.
• Liaise with Finance and Production Managers on payroll issues.
• Support daily labor sign-in and scheduling processes.
• Support administrative/payroll representation at venues.
• Prepare and track show event documents and equipment rentals.

Skills

Communication skills

English proficiency

Reliability

Travel readiness

Education

Payroll/accounting degree

Tools

Excel

Word

Job description

Job Title: Theatrical Services Coordinator

Facility: Denver Arts & Venues

Department: Theatrical Services

Reports To: Theatrical Services Manager

Supervises: None

FLSA Status: Hourly, Non-Exempt

Compensation: Compensation is dependent on experience. The base rate for this position ranges from $26.00 - $27.00 /hourly.

General Summary

Administer payroll services activity specific to Stagehand labor for the Division of Arts & Venues including Red Rocks, the Denver Coliseum, and the Denver Performing Arts Complex. Provide administrative support to Theatrical Services Management.

Primary Duties and Responsibilities

• Process daily stagehand payroll/ billing reports to Legends Global Finance.
• Work closely with Theatrical Services Stagehand Labor Supervisor to meet daily payroll deadlines and ensure timely information to all entities (Arts & Venues, IATSE, Legends Global).
• Assist the Theatrical Services Stagehand Labor Supervisor to process and manage all labor calls and event billing estimates in the required timelines.
• Assist in Input and Maintaining House Crew schedules.
• Work closely with Legends Global Finance and Production Managers (Legends Global & A&V) relating to Stagehand payroll issues.
• Work closely with Theatrical Services Manager relating to Stagehand employee issues.
• Assist in tracking and training, as needed, scheduling and daily labor sign-in process for all Stagehand labor.
• Assist in TS administrative / payroll representation at venues as needed.
• Prepare and track all show event documents including post event summaries and equipment rentals.
• Assisting in maintaining all current forms and publications, including venue tech guides, vendor information and client books, Stagehand Resource site and FTP site.
• Assist with annual refresher training and meetings, coordinate venue safety walks and track / update JHA's.
• Oversee Safety Meetings and handouts monthly
• Can be assigned events as needed and will perform Production Manager duties on those events.
• Monitor application of Legends Global/ IATSE collective bargaining agreement.
• Assist with distribution of schedules, PTO and other TS information and postings.
• Other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.

Education and Experience

• Payroll/accounting College degree preferred
• Live event/production experience preferred

Skills and Abilities

• Demonstrate excellent communication (verbal and written) and inter-personal skills among all levels of staff and clientele.
• Ability to speak, understand, and read standard English.
• Excellent record of dependability and reliability.
• Must have dependable transportation. May require a high amount of driving and travel to City locations during events.
• Ability to maintain confidentiality of information.
• Ability to work under pressure dictated by event schedules and timetables.
• Ability to work non-standard hours such as nights, weekends, and holidays as needed.

Computer Skills

• Basic computer skills including ability to create word documents and excel spreadsheets.

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions. Position may require certifications by law and/or job assignment. Must have valid driver's license and mode of transportation; position does include extensive travel to/from each venue. Position requires frequent walking, climbing stairs, standing on cement floors, turning, stooping, bending, crouching, kneeling, reaching, pushing and pulling; may be subject to adverse working conditions; dust, grime, noise, fumes, wet floors etc., including weather; may require use of an electric cart; may require tools and equipment operation that could cause personal harm or injury, if improperly handled; requires irregular and/or extended hours, including weekends, evening, and holidays, determined by event schedule and/or department need; requires radio usage -- 2 way hand held.

Note

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor

The essential responsibilities of each position are described under the headings in the job description and may be subject to change at any time due to reasonable accommodation, or other reasons. The job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Applicants who need reasonable accommodation to complete the application process may contact 303-228-8000.

Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States.