Theatrical Lighting & Controls Estimator

Fantasee Integration; Detroit (MI); On-site; USD 65,000 - 80,000; Full time

Job summary

Fantasee Integration, based in Detroit, MI, seeks an Estimator to transform bid invitations and RFPs into competitive, professional proposals. You will manage your bid pipeline, coordinate with manufacturers and reps, and ensure every submission is accurate and timely.

This is a high-visibility role on a tight-knit team with a strong standard of deliverables. The ideal candidate has 2–5 years in estimating or sales support, strong organizational skills, and experience with CRM platforms like

Qualifications

• 2–5 years of estimating, bid preparation, or sales support experience preferred.
• Familiarity with public bidding processes and compliant submissions.
• Experience with manufacturers, reps, and distributors for pricing and specs.
• Strong time management and organization to handle multiple deadlines.
• Meticulous documentation of work, quotes, and vendor conversations.
• Proficient with CRM platforms and quick to learn new tools.

Responsibilities

• Review bid documents and RFPs to identify scope, deadlines, and requirements.
• Assemble complete bid packages for public and private projects.
• Research pricing from vendors to ensure current, competitive bids.
• Manage bid pipeline and calendar with deadlines and follow-ups.
• Maintain CRM and project records for visibility across teams.
• Coordinate with PMs, logistics, and sales for hand-offs of bids.
• Generate day-to-day quotes for boxed goods as needed.
• Answer inquiries, provide quotes, and direct calls to the appropriate team.
• Document every bid, quote, and pricing decision thoroughly.

Skills

Time management

Attention to detail

Documentation

CRM proficiency

Communication

Independence

Industry knowledge

Tools

HubSpot

BuildOps

Job description

Fantasee Integration is seeking a detail-oriented and highly organized Estimator to join our sales team. This role is essential to the company’s growth, responsible for transforming bid invitations and RFPs into complete, competitive, and professionally assembled proposals.

The ideal candidate brings strong time management skills, meticulous attention to detail, and a disciplined approach to documentation. You will manage your own pipeline of active bids and quotes, coordinating with manufacturers and reps to obtain pricing and specifications, and ensuring every submission is accurate, complete, competitive, and delivered on time. You are organized, resourceful, and relentless about meeting deadlines as there is no margin for late or incomplete bid submissions. This is a high-visibility position on a small, tight-knit team that holds itself to an exceptional standard in everything it delivers.

Role & Responsibilities

• Review and interpret bid documents, RFPs, and project specifications to identify scope, product requirements, submission deadlines, and any special conditions or compliance requirements.
• Assemble complete, accurate, and on-time bid packages for public and private projects.
• Research and compile pricing from individual vendors and distributors for bids and quotes, ensuring pricing is current, competitive, and complete.
• Manage your own bid pipeline and calendar — tracking all active bids, due dates, and follow-up milestones without needing to be chased.
• Maintain accurate and up-to-date records in the company’s CRM and project management platforms, ensuring the sales and operations teams have full visibility into the status of every opportunity.
• Proactively use available resources — manufacturer portals, rep contacts, specification libraries, and industry references — to find the information you need to put bids together without waiting to be spoon-fed.
• Coordinate with project managers, logistics, and outside sales staff to ensure smooth hand-offs from awarded bids to project execution.
• Generate day-to-day quotes for boxed goods as needed in support of the broader sales team.
• Answer incoming calls and inquiries, acting as front-line customer service — fielding requests, generating quotes from incoming inquiries, and directing calls to the appropriate team members as needed.
• Document your work thoroughly — every bid, every quote, every pricing decision, every vendor conversation.

Preferred Experience

• 2–5 years of experience in estimating, bid preparation, or a sales support role — preferably in the construction, specialty contracting, electrical, A/V, or architainment industries
• Familiarity with public bidding processes including reading and interpreting bid documents, and assembling compliant bid submissions
• Experience working with manufacturers, manufacturer’s representatives, and distributors to obtain product pricing and technical specifications
• Strong time management and organizational skills — you manage multiple concurrent deadlines and never let a submission date slip
• Exceptional attention to detail — you catch errors in pricing, specifications, and bid requirements before they become problems
• A disciplined approach to documentation — you keep meticulous records of your work and can pull up any bid, quote, or vendor conversation at a moment’s notice
• Proficiency with CRM platforms (HubSpot, BuildOps, or similar) and comfort learning new software tools quickly
• Ability to work independently and resourcefully — you don’t wait for someone to hand you what you need; you go find it
• Strong written and verbal communication skills with the ability to interface professionally with manufacturers, reps, clients, and internal team members
• Experience in or familiarity with the theater, lighting, A/V, or architainment industry is a strong plus
• You take pride in your work and want to be part of a team that holds itself to a high standard

Expected Salary Range: $65,000 - $80,000 (negotiable based on experience)

About Fantasee Integration

Fantasee Integration is a leading provider of lighting, A/V, and rigging systems, with a focus on system design, system integration, installation, and service & repair for permanent installations in the Architainment and theater industries. Based in Detroit, MI we pride ourselves on our innovative and customer-centric approach delivering exceptional customer service while creating unforgettable experiences and providing comprehensive solutions to meet our clients' diverse needs.