Theatre Conservatory Office & Production Coordinator

Florida State University; Sarasota (FL); On-site; USD 28,000 - 42,000; Full time

Job summary

Florida State University’s School of Theatre/Asolo Conservatory for Actor Training in Sarasota seeks an Office Assistant to provide robust administrative support for the Conservatory Director, faculty, staff, guests, and students.

The role spans academic, production, development, and administrative activities, coordinating calendars, contracts, and liaison work with local arts organizations to facilitate events and productions.

Qualifications

• High school diploma or equivalent and four years of experience (may substitute education/experience at a comparable rate).
• Experience coordinating calendars, events, or multiple schedules; administrative or office environment experience; purchasing, travel coordination, contracts, or financial recordkeeping preferred.
• Experience with performing arts organizations or educational institutions is a plus.
• Excellent written and verbal communication; strong organization; ability to manage multiple assignments.

Responsibilities

• Provide administrative support for the Conservatory Director, faculty, staff, guest artists, and students.
• Prepare academic and production calendars, ensure license and payment of play rights, and participate in meetings.
• Coordinate openings, education nights with the box office and Development Department; prepare contracts for designers and guest directors.
• Liaise with Asolo Repertory Company, Sarasota Ballet, The Ringling, and other arts organizations; support fundraising, grants, and donor communications.
• Track donations and box office income; prepare donor acknowledgment letters and assist with FEAS and FACET reporting; support daily operations.

Skills

Calendar coordination

Event coordination

Multiple schedules

Communication skills

Organizational skills

Education

High school diploma or equivalent

4 years experience in similar role

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Florida State University’s School of Theatre/Asolo Conservatory for Actor Training in Sarasota seeks an Office Assistant to provide robust administrative support for the Conservatory Director, faculty, staff, guests, and students.

The role spans academic, production, development, and administrative activities, coordinating calendars, contracts, and liaison work with local arts organizations to facilitate events and productions.