The Core Engineering, Administrative Assistant, Dallas

Goldman Sachs Group, Inc.; Dallas, Northern (TX, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Goldman Sachs in Dallas is seeking an Administrative Assistant to support multiple Managing Directors within The Core Engineering group. You will manage diaries, coordinate travel, and process expenses, while onboarding new hires and supporting ad hoc projects.

Excellent communication, discretion, and a proactive, self-starting attitude are essential to keep the department running smoothly across time zones and teams globally.

Qualifications

• Minimum 5 years’ previous experience as an Administrative Assistant supporting at senior management/managing director level
• Proficient working knowledge of Microsoft Office including Outlook, PowerPoint and Excel
• Excellent written and verbal communication skills along with ability to communicate clearly, concisely and confidently
• Strong attention to detail, organized, efficient, and highly motivated
• Can-do attitude and eagerness to grow with the department
• Ability to build and maintain strong working relationships and collaborate with assistants globally
• Ability to prioritize time-sensitive tasks and adapt as priorities change
• Proactivity and initiative, with follow-up and discretion in handling confidential matters
• Strong work ethic with a positive attitude and growth mindset

Responsibilities

• Extensive and proactive diary and telephone management, including prioritization and coordination with senior stakeholders and global assistants across multiple time-zones
• Arranging domestic and international travel and processing expenses
• Providing ad hoc support to wider senior management group when required
• Acting as the main point of contact for administrative queries for the region
• Coordinating the onboarding and provisioning of new hires and consultants
• Processing new employees, transfers, termination, etc. in the internal systems
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Additional assignments and project work as per business requirements
• Flexibility to support assistant colleagues and cover when necessary
• Responsible for participation in general administrative duties (printing, copying, filing, faxing, archiving), ad-hoc projects, committees and/or group events

Skills

Admin experience

Microsoft Office

Diary management

Travel coordination

Communication skills

Discretion

Time management

Global coordination

Tools

Outlook

PowerPoint

Excel

Job description

The Core Engineering, Administrative Assistant, Dallas

Job Description

ROLE SUMMARY

This is an opportunity to join The Core administration team in Dallas to provide assistant coverage for multiple Managing Directors and their broader teams. It will include general administrative support, such as phone and diary management, coordinating travel arrangements, expense management as well as various ad hoc projects and assignments as needed. The role would suit a self-starter who is keen to make the role their own and develop processes to ensure the department runs smoothly from an administrative perspective.

RESPONSIBILITIES

• Extensive and proactive diary and telephone management, including prioritization and coordination with senior stakeholders and global assistants across multiple time-zones;
• Arranging domestic and international travel and processing expenses;
• Providing ad hoc support to wider senior management group when required;
• Acting as the main point of contact for administrative queries for the region;
• Coordinating the onboarding and provisioning of new hires and consultants;
• Processing new employees, transfers, termination, etc. in the internal systems;
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required;
• Additional assignments and project work as per business requirements;
• Flexibility to support assistant colleagues and cover when necessary;
• Responsible for participation in general administrative duties (printing, copying, filing, faxing, archiving), ad-hoc projects, committees and/or group events.

SKILLS

• Minimum 5 years’ previous experience as an Administrative Assistant supporting at senior management/managing director level
• Proficient working knowledge of Microsoft Office including Outlook, PowerPoint and Excel;
• Excellent written and verbal communication skills along with ability to communicate clearly, concisively and confidently;
• Strong attention to detail, organized, efficient, and highly motivated;
• Can-do attitude and eagerness to grow with the department;
• Ability to build and maintain strong working relationships along with willingness to work collaboratively amongst assistant and admin team based both locally and globally;
• Ability to take on and prioritize a variety of time-sensitive tasks and projects whilst remaining flexible as priorities change;
• Proactivity as ability to take initiative, follow up where necessary without prompting and seek clarification when needed;
• Strong work ethic with a positive attitude and growth mindset;
• Ability to work well under pressure and stay professional in a busy and sometimes hectic environment;
• Discretion as ability to handle sensitive matters confidentially at all times.

ABOUT GOLDMAN SACHS

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.

Job Info

• Job Identification 179024
• Job Category Support
• Locations Dallas, TX, United States

Healthcare & Medical Services

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally

We offer competitive vacation policies based on employee level and office location. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.

Financial Wellness & Retirement

We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees’ priorities.

Health

We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.

Fitness

To encourage employees to live a healthy and active lifestyle, some of our offices feature on-site fitness centers. For eligible employees we typically reimburse fees paid for a fitness club membership or activity (up to a pre-approved amount).

We offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.

Benefits at Goldman Sachs

Read more about the full suite of class-leading benefits our firm has to offer.

Learn More