TH Medical Records Assistant 2

SUNY Downstate Health Sciences University; New York (NY); On-site; USD 42,000 - 55,000; Full time

Job summary

SUNY Downstate Health Sciences University is seeking a full-time TH Medical Records Assistant 2 within the Department of Health Information Management in New York. The role involves handling medical records, scanning documents, assembling charts, and ensuring HIPAA confidentiality.

Qualified candidates have at least 1 year in Health Information Management, familiarity with HIPAA, and strong communication skills. A High School Diploma is required; an Associate Degree is preferred.

Qualifications

• 1+ year of experience in Health Information Management and knowledge of medical terminology.
• Familiarity with HIPAA.
• Strong interpersonal, verbal and written communication skills.
• High School Diploma.

Responsibilities

• Prepare and scan medical records for the Alpha system.
• Assemble inpatient and outpatient charts and ensure patient identifiers on each page.
• Cross-train across Health Information Management functions and support special projects.
• Respond promptly to inquiries from attorneys, auditors, or hospital staff and maintain HIPAA confidentiality.

Skills

Health Information Management

HIPAA familiarity

Interpersonal skills

Verbal and written communication

Education

High School Diploma

Associate Degree

Job description

Job Description

The Department of Health Information Management at SUNY Downstate Health Sciences University is seeking a full-time TH Medical Records Assistant 2. The successful candidate will:

• Have strong electronics system experience and good interpersonal skills necessary to address physician and staff.
• Report to the supervisor of the file room area.
• Assist with special projects.
• Be crossed trained in all Health Information Management functions.
• Work with systems utilized by the alpha scanning system, which are Healthbridge Electronic Medical Records, 3M Chart Tracking System and Clairsol.
• Ensure strict adherence to security confidentiality guideline of HIPAA.
• Troubleshoot problems with the scanning system or machine, ensure all papers are right-side up facing in the right direction, reposition pages on the system using arrow correct label with correct Date of Service.
• Conduct maintenance cleaning system with paper jams and cleaning of the system.
• Prep chart for the Alpha System Scan inpatient and outpatient papers appropriately for the corresponding medical record.
• Scan loose material into the Alpha system.
• Sort and scan emergency room records into the Alpha system.
• Conduct Master Patient Index / Eagle and 3M search on all emergency room records.
• Assemble inpatient and outpatient charts.
• Ensure during the assembly of the medical record(s) patient's identifiers are on each page and each page(s) in an effort to identify all deficiencies according to departmental guidelines.
• Enter deficiencies associated with the provider(s) into the 3MHISClient/Chart Fact system.
• Ensure that all charts processed are signed out in the 3MHISClient/ChartFact system to the appropriate unit(s) in the department.
• Conduct Master Patient Index/ 3M search on all loose papers.
• View records by attorney, auditors, patients, etc.
• Provide prompt response to all telephone, fax and walk-in inquires as well as to the Department of Health and other hospital requests for medical information.

Qualifications

Required Qualifications

• 1+ year of experience in Health Information Management and comprehensive knowledge of medical terminology.
• Familiarity with HIPPA.
• Strong interpersonal, verbal and written communication skills
• High School Diploma.

Preferred Qualifications

• Associate Degree.
• 2-years of related work experience in a healthcare environment, preferably in Health Information Management.