Health Information Management Technician

Affinia Healthcare; St. Louis (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

Affinia Healthcare is seeking a Health Information Technician to maintain and secure medical records in an electronic system, ensuring timely and accurate availability. The role supports HIPAA compliance and ROI requests, requiring strong communication and data management skills.

Two years of HIM experience and customer service background are required; EHR experience is preferred. High school diploma or equivalent is mandatory; bilingual abilities are a plus.

Qualifications

• Two years experience in Health Information Management required.
• Two years customer service experience required.
• One year Electronic Health Record experience preferred.
• Bilingual experience a plus.
• High School diploma or equivalent required; healthcare coursework helpful.

Responsibilities

• Utilize multiple electronic health care systems to manage health information.
• Provide authorized individuals with timely access to patient information without compromising the security of patient records.
• Accepts and processes authorizations for patient medical information according to HIPAA regulations.
• Accepts subpoenas and other legal documents and processes according to HIPAA and organization policies.
• Maintains and operates a variety of health record indexes and storage and retrieval systems to collect, classify, store and analyze information.
• Ensure all health information is properly scanned.
• Faxes medical information to other medical facilities for continuing care.
• Answers and/or addresses requests for information, i.e., immunization records, physical forms, etc.
• Creates and maintains the Monthly Medical Record Invoice Report.
• Communicates with external contacts to obtain medical records for clinic and ancillary services.
• Purges medical records and file maintenance in offsite storage facility's software.
• Assists with audits and research
• Performs other duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Critical thinking

Customer relations

Computer skills

Medical terminology

Typing speed 30 wpm

Scanner & office equipment

Stress management

Education

High School diploma or equivalent

Healthcare coursework

Anatomy & medical terminology coursework helpful

RHIT certification preferred

Tools

Electronic Health Records (EHR)

HIPAA compliance software

Medical record indexing software

Job description

POSITION SUMMARY: The Health Information Technician is responsible for maintaining and securing health information in an electronic system; ensuring that patient medical records are scanned and made available timely and accurately; comply with standards, rules, regulations as defined by state, federal, HIPAA and governing regulators; and processes requests for release of information (ROI).

Education: High School graduate or equivalent. Additional coursework in health care field required. Courses in anatomy and medical terminology helpful.

Experience:

• Two (2) years previous experience in Health Information Management required.
• Two (2) years customer service experience required.
• One (1) year Electronic Health Record experience preferred.
• Bilingual experience a plus.

Skills and Abilities

• Effective verbal and written communication skills.
• Good organizational skills.
• Good critical thinking skills and decisive judgment.
• Excellent customer relations skills.
• Excellent computer skills including the use of word processing, spreadsheet, e-mail and internet
• Knowledge of legal medical record requirements, medical record forms and content.
• Ability to understand medical terminology
• Accurate keyboard skills (min. 30 wpm);
• Ability to use peripheral equipment such as printers, fax machine, photocopier and scanner.
• Ability to focus on details, and multi-task in fast-paced environment.
• Ability to work in a stressful environment and take appropriate action.

License(s)/Certification(s) Required: None. Registered Health Information Technician (RHIT) preferred.

Essential Functions

• Utilize multiple electronic health care systems to manage health information.
• Provide authorized individuals with timely access to patient information without compromising the security of patient records.
• Accepts and processes authorizations for patient medical information according to HIPAA regulations.
• Accepts subpoenas and other legal documents and processes according to HIPAA and organization policies.
• Maintains and operate a variety of health record indexes and storage and retrieval systems to collect, classify, store and analyze information.
• Ensure all health information is properly scanned.
• Faxes medical information to other medical facilities for continuing care.
• Answers and/or addresses requests for information, i.e., immunization records, physical forms, etc.
• Creates and maintains the Monthly Medical Record Invoice Report.
• Communicates with external contacts to obtain medical records for clinic and ancillary services.
• Purges medical records and file maintenance in offsite storage facility's software.
• Assists with audits and research
• Performs other duties as assigned.

Marginal Functions

1. Maintains inventory of supplies and distributes to all sites as needed.
2. Works on special projects as requested.
3. Attends department and agency meetings.
4. Assists with training of newly hired staff.
5. Assists with training volunteers.
6. Operates as lead HIM Tech as needed.

Supervises: None

NOTE: SMOKING IS PROHIBITED IN THE WORK ENVIRONMENT

NOTE: ALL APPLICANTS MUST PROVIDE CONTACT INFORMATION FOR THREE REFERENCES

AN EQUAL OPPORTUNITY SERVICES PROVIDED ON A NON-DISCRIMINATORY BASIS