Testing Coordinator - IDEA Victory (26-27)

IDEA Public Schools; Tampa (FL); On-site; USD 25,471 - 31,836; Part time

Benefits offered by this job

Paid Family Leave

Tuition Reimbursement

Employee-Paid Mental/Behavioral Health Services

Flexible spending account options

Generous vacation time

Referral bonuses

Professional development

Employer-paid 403(b) retirement matching

Job summary

IDEA Public Schools in Tampa, Florida is seeking a Testing Coordinator to ensure that all students have optimal testing environments and that testing logistics are efficiently managed. The role involves coordinating with educational staff, overseeing testing sessions, and ensuring compliance with guidelines to facilitate accurate data reporting. Candidates are preferred to have a high school diploma, excellent organizational and communication skills, and experience in educational testing. A commitment to student success is essential.

Qualifications

• Educational testing experience preferred.

Responsibilities

• Ensure 100% of students have high-quality testing environments for all tests.
• Attend all scheduled trainings with the national Assessment Team.
• Create and communicate campus testing plans for all assessments.
• Coordinate with campus IT technician to ensure all equipment is ready before test day.
• Ensure 100% of students are tested in the appropriate format and with approved accommodations.

Skills

Superior organizational skills

Effective written and verbal communication

Ability to problem-solve in the moment

Openness to feedback for continuous improvement

Ability to manage multiple projects simultaneously

Education

High School Diploma; Bachelor’s degree preferred

Job description

Role Mission

The role of the Testing Coordinator is to help ensure 100% of students perform to the best of their ability in an environment that is conducive to testing. Through the work of the testing coordinator, teachers and leaders can feel confident in the data‑driven decisions that are made for all students at IDEA Public Schools. Ensuring that 100% of students get the appropriate test, accommodations and testing environment will help us achieve the goal of our mission of 100% of students to and through college. When this work is executed successfully, the leadership team can focus on the social‑emotional support of students and family engagement work.

What We Offer

Compensation

• Hourly rate ranges from $18.49 for 0 years of experience to $23.11.

Other Benefits

• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child.
• Tuition Reimbursement: Staff may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year.
• Employee‑Paid Mental/Behavioral Health: 5 face‑to‑face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work‑life services available at no cost.
• Additional benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and employer‑paid 403(b) retirement matching of up to 4% of annual compensation.

What You Bring – Competencies

Qualifications

• Education: High School Diploma; Bachelor’s degree preferred.
• Experience: Educational testing experience preferred.

Knowledge and Skills

• Superior organizational skills.
• Ability to manage multiple projects simultaneously.
• Effective written and verbal communication.
• Ability to problem‑solve in the moment.
• Openness to feedback for continuous improvement.

What You’ll Do – Accountabilities

• Ensure 100% of students at the school have high‑quality testing environments for district, state, and national tests.
• Attend all scheduled trainings with the national Assessment Team.
• Actively participate in the TC TEAMS group and scheduled trainings, review materials, read the weekly Testing Coordinator Newsletter, and complete all assigned testing manuals and documents.
• Create and communicate campus testing plans for all assessments to managers, teams, teachers, and staff, following timelines from the national Assessment Team.
• Communicate testing schedules and updates to students’ parents/families.
• Coordinate with campus IT technician to ensure all computers used for online testing are updated and ready before test day.
• Ensure testing coordinators and students have access to the appropriate online testing system.
• Prepare all testing bins 72 hours in advance of testing dates, including acquiring supplemental materials for special programs.
• Review testing bin contents with test proctor 2 days prior to testing and ensure the proctor understands implementation.
• Audit all accommodation and supplemental materials with special population point persons before testing.
• Process and manage state assessment materials following district guidelines; check materials in and out from the national Assessment Team.
• Audit paper state test booklets and answer documents with a trained lead team member to verify correct student information before returning to the national Assessment Team.
• Execute 100% of deliverables requested by the national Assessment Team on time, including data reporting, student counts, computer needs, and other requested information.
• May be appointed as the school’s designated ACT, PSAT, or AP Coordinator.
• Lead campus testing training to teach staff policies and procedures for execution of testing.
• Schedule biweekly meetings with each school special point person to ensure accommodations are entered/updated in the system by deadlines.
• Schedule meetings with each test proctor at least 2 days before testing to ensure proper implementation of accommodations.
• Oversee all testing sessions to maintain compliance with policies and procedures.
• Provide feedback to test support staff, proctors, and leaders after each testing session to capture improvement suggestions.
• Set up and monitor all online testing systems to ensure 100% of students are tested in the appropriate format and with approved accommodations.
• Partner with campus IT tech to ensure 100% of equipment is prepared 48 hours before assessments.
• Lead investigation of irregularities at the campus level and report all incidents to the national Assessment Team by the close of business the day of the incident.
• Maintain 95% completion rates for all assessments by deadlines on the assessment calendar.
• Ensure 100% of teachers and leaders have access to all assessment systems required to analyze student data.
• Update all Illuminate Permission Groups for courses at the campus to ensure the teacher of record has access to district exams.
• Serve as the primary point person for all testing systems at the campus, training and supporting their use.
• Monitor scanning of assessments to ensure 95% multiple‑choice components are scanned within 24 hours of testing.
• Track and monitor testing to ensure 100% of eligible students complete all applicable assessments.

Values

• Belief and commitment to our mission and being an agent of change: all students are capable of getting to and through college.
• Demonstrated effective outcomes and results, and accountability for them.
• Propensity for action, willing to make mistakes to learn and improve quickly.
• Work with urgency and purpose to drive student outcomes.
• Thrives in an entrepreneurial, high‑growth environment; comfortable with ambiguity and change.
• Seeks and responds well to feedback, shared often and freely across all levels.
• Works through silos and forges strong cross‑departmental relationships to achieve outcomes.
• Belief in education as a profession and holds oneself to high conduct, professionalism, and behaviors as models for colleagues and students.