Testing Coordinator - IDEA Henry College Prep (Immediate Opening)

IDEA Public Schools; Town of Texas (WI); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Paid Family Leave

Tuition Reimbursement

Employer-Paid Mental/Behavioral Health

Job summary

IDEA Public Schools is seeking a Testing Coordinator to support data-driven decisions and ensure 100% of scholars take necessary tests in a proper testing environment. The role collaborates with campus partners to provide approved accommodations and supports leadership focus on student social-emotional needs and family engagement.

The Testing Coordinator will oversee testing plans, train staff, and coordinate with IT to ensure readiness for online testing, while maintaining compliance with TEA

Qualifications

• Education: High School Diploma; 48+ College Credit hours preferred.
• Experience: Educational experience preferred; testing experience valued.
• Proficiency in Microsoft Office (Excel, Word, PPT, etc.) preferred.

Responsibilities

• Create and communicate campus testing plans for district, state, and national assessments.
• Coordinate with campus IT to ensure computers are ready for online testing.
• Manage testing schedules and accommodations with SPED/ELL/504 RTI points of contact.
• Lead testing trainings and participate in TEAMS groups and newsletters.
• Ensure 100% of students are tested in the appropriate format with approved accommodations.
• Prepare testing materials 72 hours in advance and audit contents with test administrators.
• Monitor and communicate testing timelines and updates to families.

Skills

Organizational skills

Time management

Multi-project management

Independent work

Clear verbal/written communication

Problem solving on the fly

Leadership by influence

Open to feedback

Education

High School Diploma

48+ college credits preferred

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Role Mission

Through the work of the Testing Coordinator, teachers and leaders can feel confident in the data-driven decisions they are making. These decisions help IDEA Public Schools achieve the goal of our mission of supporting 100% of scholars as they proceed to and through college. Testing Coordinators support this work by ensuring that 100% of students take all appropriate tests in an environment conducive to standardized testing. TCs also work with campus partners to ensure that students take all eligible tests with approved accommodations. When this work is executed successfully, the leadership team can focus on both the social-emotional support of students as well as family engagement.

What We Offer

Compensation

• Compensation for this role is set at an hourly rate ranging between $21.56 for 0 years of experience and $26.95.

Other Benefits

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:

• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
• Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.

Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What You Bring -- Competencies

Qualifications

• Education: High School Diploma; 48+ College Credit hours preferred
• Experience: Educational experience preferred, but testing experience valued; Proficiency in Microsoft Office (Excel, Word, PPT, etc.) preferred

Knowledge And Skills

• Superior organizational and time management skills
• Ability to manage multiple projects at the same time
• Ability to work with minimal supervision
• Ability to communicate clearly verbally and in writing
• Ability to solve problems in the moment
• Ability to lead others through influence to meet timelines and achieve goals
• Open to feedback to improve work

What You’ll Do -- Accountabilities

Campus earns an A rating by the Texas Education Agency

• 100% of students at the school/campus have high quality testing environments for district, state, and national tests, allowing them to perform to their best ability.
• TC will attend 100% of scheduled trainings with the national Assessment Team
• TC is responsible for owning their learning by actively participating in the TC TEAMS group and scheduled trainings, reviewing training materials after the training (especially if they missed the training), reading the weekly Testing Coordinator Newsletter, and all other assigned required testing manuals and/or documents.
• TC will create and communicate the campus testing plan for every district, state and/or national assessment administration to their manager, lead team, teachers, and staff, in accordance to the timelines presented by the National Assessment Team
• TC is responsible for communicating the testing schedules and any other applicable updates to students’ parents/families
• TC is responsible to coordinate with campus IT technician to ensure all computers used for online testing are updated and ready prior to test day.
• TC ensures all applicable campus staff and students have access to the appropriate online testing system
• TC prepares 100% of testing bins 72 hours in advance of the district, state and/or national testing date. This includes small group testing and obtaining supplemental materials from the appropriate special programs point person at the school ahead of time.
• TC reviews all testing bin contents with test administrator 2 days prior to the testing date and ensures the administrator understands how they will be implemented.
• TC and the applicable school special population point person (SPED, ELL, 504, RTI) audit all accommodation and supplemental materials prior to the testing date
• TC processes and manages the state assessment materials following district guidelines and is responsible for checking state assessment materials in and out from the National Assessment Team
• TC audits 100% of paper state test booklets and paper answer documents with 1 test-security trained lead team member to ensure all student information, including demographics, is correct before returning to the National Assessment Team
• TC is responsible for on-time execution of 100% of all deliverables requested by the National Assessment Team, which include, but are not limited to: data reporting, student counts by test/grade level/subject, computer needs for online testing, and any other requested information for students participating in district, state and/or national tests at their school/campus.
• TC may also be appointed by the principal as the school’s designated ACT Test Coordinator, preACT Test Coordinator and/or AP Coordinator.

Less than 0.2% irregularities on state and national assessments at each assigned school (Academy and College Preparatory separately)

• TC will lead all campus testing training to teach staff the district, state, and/or national assessment policies and procedures for execution of testing
• TC will schedule biweekly meetings with each school special point person to ensure all approved accommodations have been entered/updated in the applicable system by the district-designated deadlines.
• TC will schedule meetings with each test proctor at least 2 days ahead of the test to ensure the proctor properly implements approved accommodations to the correct students, to ensure compliance with state and federal guidelines for special populations
• TC will oversee all testing sessions to ensure test proctors, test support staff and other staff maintain compliance to the policies and procedures of testing
• TC will ask for and provide feedback to test support staff, proctors and leaders after each testing session to capture the feedback and act on improvement suggestions for the next testing session to improve the experience of students during testing
• TC will set up and monitor all online testing systems and testing implementation for the school/campus to ensure 100% of students are tested in the appropriate format and with the approved accommodations, if applicable
• TC will partner with the campus IT tech to ensure 100% of equipment is prepared for online assessments 48 hours in advance of the test
• TC will lead the investigation of irregularities at the campus level and will report all incidents to the National Assessment Team by close of business on the day the incident occurred, following the district-designated guidelines

98% completion rates of all assessments by deadlines stated on the assessment calendar

• TC ensures 100% of teachers and leaders have access to all assessment systems required to access and administer tests, and analyze student data
• TC will update all Edcite Distribution Groups for the classes at their school/campus to ensure the teacher of record has access to district exams
• TC will serve as the primary point person at the campus for all testing systems, and will train and support the use of those systems at the campus level
• TC will monitor the scanning of assessments to ensure the campus meets the 95% multiple choice components scanned within 24 hours of testing
• TC will track and monitor testing to ensure 100% of eligible students complete all applicable assessments

We look for Team and Family who embody the following values and characteristics

• Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
• Has demonstrated effective outcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works across silos and forges strong cross-departmental relationships in order to achieve outcomes
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students

About IDEA Public Schools

At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition‑free, Pre‑K‑12 public charter schools in the United States. IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high schools lists. IDEA serves nearly 80,000 college‑bound students in 137 schools across Texas, Florida, Ohio, and is on‑track to maintain its legacy of sending 100% of its graduates to college.

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

Staff Experience

At IDEA, the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.