TES Human Resources Assistant

Auburn University; Auburn (AL); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Auburn University’s Temporary Employment Services (TES) within the Harrison College of Pharmacy seeks an organized TES Human Resources Assistant to support daily HR operations, payroll processing, and onboarding for staff.

You will maintain employee records, assist with recruitment, timekeeping, leave requests, and respond to employee questions while protecting confidentiality. This in-house role provides exposure to Banner ERP, Kronos, and related HR systems on campus.

Qualifications

• High school diploma or equivalent.
• 6 years of work experience or Associate's degree with 2 years of experience in human resources, administrative/business operations.
• Ability to maintain confidentiality and handle sensitive information.
• Experience with timekeeping and payroll processes.

Responsibilities

• Provide administrative support for daily HR operations and activities.
• Serve as a point of contact for employee questions regarding payroll, benefits, and HR procedures.
• Process new hire, employee change, and separation paperwork.
• Assist with onboarding and orientation activities for new employees.
• Maintain College of Pharmacy HR databases in Banner ERP.
• Support recruitment activities, including scheduling interviews and communicating with candidates.
• Process biweekly, semi-monthly, and monthly timekeeping and payroll transactions accurately and timely.
• Monitor, correct and process employee leave requests and timekeeping adjustments.
• Assist with processing EPAFs as needed.
• Research and resolve payroll discrepancies and address employee payroll inquiries.
• Maintain payroll records and supporting documentation.

Skills

Confidentiality

Attention to detail

Timecard processing

Kronos timekeeping

Banner ERP

Education

High school diploma or equivalent

Associate's degree with 2 years HR experience

Tools

Kronos

Banner ERP

iCIMS

JDXpert

Job description

Overview

The TES Human Resources Assistant provides administrative and operational support for human resources and payroll functions in the Harrison College of Pharmacy. This position assists with providing administrative support, maintaining employee records, processing time and payroll transactions, assisting with recruitment processes, supporting onboarding and benefits administration, and providing customer service to employees and supervisors.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU students are not eligible for TES.

Responsibilities

• Provide administrative support for daily HR operations and activities.
• Serve as a point of contact for employee questions regarding payroll, benefits, and HR procedures.
• Process new hire, employee change, and separation paperwork.
• Assist with onboarding and orientation activities for new employees.
• Maintain College of Pharmacy HR databases in Banner ERP.
• Support recruitment activities, including scheduling interviews and communicating with candidates.
• Process biweekly, semi-monthly, and monthly timekeeping and payroll transactions accurately and timely.
• Monitor, correct and process employee leave requests and timekeeping adjustments.
• Assist with processing Electronic Personnel Action Forms (EPAF) as needed.
• Research and resolve payroll discrepancies and address employee payroll inquiries.
• Maintain payroll records and supporting documentation in accordance with record retention requirements.
• Generate payroll reports for biweekly, semi-monthly and monthly payrolls.

Qualifications

• High school diploma or equivalent
• 6 years of work experience or Associate's degree with 2 years of experience in human resources, administrative/business operations.

Minimum Knowledge, Skills, and Abilities

• Ability to maintain confidentiality.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with timecard processing
• Experience with Kronos timekeeping system

Desired skills:

• Experience using Banner ERP system, iCIMS, JDXpert
• Intermediate Excel skills

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
• Ready to lead and shape the future of higher education? Apply today! War Eagle!

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.