Term Executive Assistant II

Technological and Higher Education Institute of Hong Kong; Oregon (IL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading educational institute is seeking a support staff member to assist with data input, procurement, and administrative tasks. The ideal candidate will have strong communication skills, be customer-oriented, and possess good computer software knowledge. Responsibilities include handling invoices, supporting meetings, and providing counter services. Applicants should have relevant educational qualifications and be able to work independently as well as in a team.

Qualifications

• Good at computer software applications.
• Ability to work independently and be a good team player.

Responsibilities

• Provide support in data input, procurement, and handling invoices.
• Assist in meetings and handle enquiries.
• Draft simple correspondence.

Skills

Customer-oriented

Communication

Interpersonal

Organisational

Education

Level 2 in 5 subjects including English, Chinese, and Mathematics

Diploma of Applied Education

Recognised Certificate/Diploma/Foundation Diploma

Tools

MS Word

MS Excel

MS PowerPoint

Chinese word processing

Job description

(a) To provide support in one or more of the following areas:

(i) data input and filing;

(ii) procurement, supplies and store administration;

(iii) handling invoices and payment applications;

(b) To assist in providing support for meetings;

(c) To handle enquiries and provide counter services; and

(d) To draft simple correspondence.

Requirements :

(a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^;OR

(ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE);OR

(iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR

(iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies;OR

* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.

(b) Good at computer software application, including MS Word, MS Excel, MS PowerPoint and Chinese word processing;

(c) Good work initiative and be customer-orientated;

(d) Good communication, interpersonal and organisational skills; and

(e) Ability to work independently and be a good team player.

Application Procedures :

A completed application form [VTC-1 (Rev. 11/2024)], together with a full curriculum vitae, should be sent to [e-mail] . Please specify in the subject of the email the reference of the post being applied for.

Closing date for application: 25 May 2025

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

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