Term Executive Assistant II

Technological and Higher Education Institute of Hong Kong; Oregon (IL); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading educational institute is seeking a Term Executive Assistant II to support student admissions and various administrative tasks. The role involves handling enquiries, managing documentation, and assisting in system development. Ideal candidates should have strong communication skills and relevant qualifications, and be able to work independently as well as part of a team. This position offers a dynamic work environment and the opportunity to contribute to the admissions process.

Qualifications

• Level 2 or above in 5 subjects in HKDSE or equivalent.
• High proficiency in computer software applications.

Responsibilities

• Support in student admissions events and activities.
• Handle enquiries for counter service, hotline, and email.
• Assist in verification of academic credentials.

Skills

Communication

Interpersonal Skills

Organisational Skills

Work Initiative

Team Player

Education

Diploma of Applied Education

Associate Degree

Higher Diploma

Tools

MS Word

MS Excel

MS PowerPoint

Adobe Photoshop

Adobe Illustrator

Adobe Premiere

Job description

Department / Section : VTC Admissions Office

Major Duties:

(a) To provide support in one or more of the following areas:

(i) events, meetings and activities on student admissions;

(ii) enquiries handling for counter service, telephone hotline, email and social media;

(iii) finance, supplies and store administration;

(iv) digital filing and data entry;

(v) publicity and committee work; and

(b) To assist in verification of academic credentials, documentation management, and the compilation of reports and statistics;

(c) To assist in computer system development and updating database;

(d) To assist in the development and maintenance of the admission homepage;

(e) To prepare promotional materials on various admission schemes; and

(f) To assist specific projects and tasks as assigned.

Requirements:

(a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR

(ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR

(iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR

(iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR

(v) A recognised Associate Degree / Higher Diploma or above.

* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.

(b) High proficiency in computer software applications, including MS Word, MS Excel, MS PowerPoint and Chinese word processing;

(c) Knowledge in graphic and multimedia design, such as Adobe Photoshop, Illustrator, Premier, UX Design and developing digital content, would be an added advantage;

(d) Good command of Chinese and English, preferably with knowledge of Putonghua;

(e) Good work initiative, communication, interpersonal and organisational skills;

(f) Ability to work independently and be a good team player; and

(g) Preferably with relevant work experience.

Notes:

(1) Applicants with substantial experience and achievements in the relevant field but without the required academic / professional qualifications OR those with exceptional academic / professional qualifications but with less experience may also apply.

(2) The appointee(s) may be required to perform duties outside normal office hours and / work on shift duty.

Application Procedures:

Interested applicants should apply for the post via email. A completed application form [VTC-1 (Rev. 11/2024)], together with a full curriculum vitae, should be sent to [e-mail] .

Candidates should take note of the following:

(1) Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.

(2) The file should be saved with applicant’s name as “your surname and given name”, e.g. “CHAN Siu-lam.pdf”.

(3) For the email subject, please cite “Application for Term Executive Assistant II (O/HQ(AS)/Term_EA2/05/25)”.

(4) Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application: 19 May 2025

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

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