Tenant Coordinator

Red Mountain Group | Commercial Real Estate Development; California (MO); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance (company paid)

Dental Insurance

Vision Insurance

401k with matching

Paid time off

HSA

Holiday time off

EV Charging

Sick time

Volunteer time off

Paid holidays

Celebrations and festivities

Job summary

Red Mountain Group seeks a highly organized Tenant & Development Coordinator to support our Development Department from lease execution through construction, turnover, and opening. You will coordinate among tenants, Leasing, Construction, Property Management, Asset Management, and accounting, tracking milestones and deadlines while maintaining accurate reports and schedules.

This role emphasizes collaboration, attention to detail, and proactive communication to keep projects on time and within

Qualifications

• Three+ years in commercial property management, retail construction, or tenant coordination.
• Experience coordinating tenants, contractors, vendors, and internal teams.
• Ability to read lease provisions and project schedules.
• Strong Microsoft Office skills and basic financial tracking.

Responsibilities

• Coordinate the tenant process from lease execution through entitlements, construction, landlord turnover, move-in, and opening.
• Serve as a primary point of contact for tenants during the construction and turnover process.
• Track lease obligations, critical dates, project milestones, and required tenant and landlord deliverables.
• Review leases and LOIs to identify construction responsibilities and deadlines.
• Partner with Construction Managers to communicate project schedules and turnover dates.
• Prepare and issue tenant turnover notices and coordinate communication with internal teams.
• Maintain tenant move-in checklists and follow up on outstanding items.
• Coordinate utility setup and transfer of service with tenants and utility providers.
• Prepare project reports, meeting materials, and site assessments.
• Maintain development and construction tracking reports and communicate delays and risks.
• Assist with project budgets and cost reconciliation with Accounting and Construction.

Skills

Commercial property management

Retail construction

Tenant coordination

Project coordination

Lease administration

Real estate development

Education

Bachelor’s degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Yardi

Job description

We are seeking a highly organized and proactive Tenant & Development Coordinator to support our Development Department and help guide retail tenants from lease execution through construction, turnover, and opening.

This position serves as a central point of coordination among tenants, Leasing, Construction, Property Management, Asset Management, Accounting, and utility providers. The ideal candidate is comfortable managing multiple deadlines, tracking detailed information, communicating with a variety of stakeholders, and following projects through completion.

Experience in commercial property management, retail construction, tenant coordination, lease administration, or project coordination is strongly preferred. Candidates do not need to have experience in every area listed; training will be provided for company-specific reports, systems, and processes.

Key Responsibilities

• Coordinate the tenant process from lease execution through entitlements, construction, landlord turnover, move-in, and opening.
• Serve as a primary point of contact for tenants during the construction and turnover process.
• Track lease obligations, critical dates, project milestones, and required tenant and landlord deliverables.
• Review leases and letters of intent to identify construction responsibilities, turnover requirements, deadlines, and other key provisions.
• Partner with Construction Managers to communicate project schedules and anticipated turnover dates.
• Prepare and issue tenant turnover notices and coordinate communication with Leasing, Property Management, Asset Management, and other internal teams.
• Maintain tenant move-in checklists and follow up on outstanding items.
• Coordinate utility setup and transfer of service with tenants and utility providers.
• Prepare project reports, meeting materials, presentations, and property or vacant-space assessments.
• Maintain development and construction tracking reports and communicate delays, risks, and unresolved issues.
• Assist with project budgets, pro forma tracking, job cost reports, and cost reconciliation in partnership with Accounting and Construction.
• Provide administrative and project coordination support across the Development Department as needed.

Education and Experience

• Three or more years of experience in one or more of the following areas: Commercial property management, Retail construction, Tenant coordination, Project coordination, Lease administration, Real estate development
• Experience coordinating tenants, contractors, vendors, property managers, or internal project teams.
• Ability to read and interpret lease provisions, project schedules, contracts, or similar business documents.
• Experience tracking budgets, invoices, project costs, or financial reports.
• Strong proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience with Yardi, Microsoft Project, construction management software, or property management systems is helpful but not required.
• Strong written and verbal communication skills.
• Highly organized, detail-oriented, and comfortable managing multiple projects and deadlines.
• Ability to identify issues early, follow up consistently, and keep stakeholders informed.
• Bachelor’s degree preferred, or an equivalent combination of education and relevant experience.
• Ability to present information to a group

Company Benefits

• Medical Insurance (Kaiser and Anthem) - Company covers 75% of total premium
• Dental Insurance - flat rate of $25/month
• Vision Insurance - 100% covered for employee
• Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid)
• Voluntary Life Insurance
• 401k with matching (up to 3% match, 100% vested from enrollment)
• Health Savings Account (HSA)
• Paid time off
• 48 hours of Sick time
• Volunteer time off
• 10 paid holidays
• Holiday break
• EV Charging
• Celebrations and festivities throughout the year

About our Company

Red Mountain Group was established as a result of one man's vision - that anything is possible and that every challenge brings its own opportunity. This philosophy has been the driving force behind RMG since being founded by Michael Mugel in 1991. Starting with the purchase of a single distressed shopping center in Mesa, Arizona, today RMG is an established and innovative leader in the retail redevelopment industry, with a current portfolio of more than 4.7 million square feet located across 18 states.

Our in-house capabilities include Property & Asset Management, Asset Evaluation, Leasing, Marketing, Project Construction Management, Retail & Mixed-Use Development, Entitlements, Acquisitions, Dispositions, and Financing.

This is not a remote or hybrid position.