Temporary Worker - Administrative Support

State of Iowa - Executive Branch; Des Moines (IA); On-site; USD 21,000 - 30,000; Full time

Job summary

Iowa Public Employees’ Retirement System (IPERS) is seeking a detail-oriented, customer-focused individual for a temporary administrative support role in the Administration Bureau. The position greets visitors, handles mail, data entry, and provides general admin support to ensure smooth daily operations.

There are no minimum qualifications for this temporary role. The ideal candidate will have strong communication skills and familiarity with Microsoft Office.

Qualifications

• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office and data entry systems.
• Ability to manage multiple tasks with attention to detail.
• Experience in administrative support or customer service preferred.

Responsibilities

• Greet and authenticate visitors at IPERS front desk.
• Notify staff of appointments and walk-in visitors.
• Perform data entry, record-keeping, generate reports, invoice processing and other administrative tasks.
• Handle incoming and outgoing mail, including distribution and package deliveries.
• Provide support for large-scale mailing projects.
• Conduct quality assurance reviews of scanned images for discrepancies and image quality.
• Carry out additional tasks as directed by management to support operations.

Skills

Interpersonal skills

Microsoft Office

Data entry

Multi-tasking

Job description

This is a non-merit, temporary position. Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.

The Iowa Public Employees’ Retirement System (IPERS) is seeking a detail-oriented and customer-focused individual to join our Administration Bureau in a temporary administrative support role. This position plays a vital part in ensuring smooth day-to-day operations and delivering excellent service to our members and staff.

Key Responsibilities

• Serve as the first point of contact at the front desk by greeting and authenticating visitors to IPERS.
• Notify staff of scheduled appointments and walk-in visitors.
• Perform data entry, assist with record-keeping, generate reports, invoice processing and other administrative support tasks.
• Handle incoming and outgoing mail, including distribution and package deliveries.
• Provide support for large-scale mailing projects.
• Conduct quality assurance reviews of scanned images to detect discrepancies and image quality degradation between original paper documents and scanned images.
• Carry out additional tasks as directed by management to ensure operational efficiency and support the mission of IPERS.

Preferred Skills

• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office and data entry systems.
• Ability to manage multiple tasks with attention to detail.
• Experience in administrative support or customer service preferred.

Minimum Qualification Requirements

There are no minimum qualifications for this temporary position.