Temporary Theater Events Coordinator

Savannah College of Art and Design; Savannah (GA); On-site; USD 42,000 - 55,000; Part time

Job summary

SCAD Savannah seeks a temporary theater events coordinator to support Trustees Theater and Lucas Theatre for the Arts, coordinating daily operations, calendars, rentals, and meeting requests for the executive director and staff.

You’ll help plan travel for the SCAD Savannah Film Festival and aTVFest, oversee look books and correspondence with industry reps, and supervise student teams, with occasional box office support.

Qualifications

• Bachelor's degree in communications, film, or a related discipline.
• Proficiency in Microsoft Word, Excel, and social media platforms.
• Ability to work nights and weekends.

Responsibilities

• Assist the executive director with the daily operations of SCAD theaters and festivals.
• Manage calendars for Trustees Theater and Lucas Theatre for the Arts.
• Coordinate travel and look books for film festivals and industry engagements.
• Coordinate event-related requests with theater leadership (tech, concessions, catering, linens).
• Coordinate meeting requests and staff communications, including weekly staff meetings.
• Occasionally assist the box office manager with shift coverage.
• Supervise student teams as needed.

Skills

Independent work

Team supervision

Excellent communication

Attention to detail

Education

Bachelor's degree in communications, film, or related discipline

Tools

Microsoft Word

Microsoft Excel

Social media platforms

SAP Concur Travel System

Job description

As a temporary theater events coordinator, you’ll assist staff in managing events at Trustees Theater and Lucas Theatre for the Arts, SCAD Savannah’s premier venues for performances, screenings, and talks. Trustees Theater, located on Broughton Street., is a state‑of‑the‑art historic landmark dating back to Hollywood’s golden age. Lucas Theatre for the Arts is an architectural marvel nestled around the corner from its counterpart in downtown Savannah.

To support the theater team, you’ll:

• Assist the executive director with the daily operations of SCAD theaters and festivals
• Manage calendars for both theaters
• Manage rental and in‑house requests
• Coordinate all meeting requests for the executive director and staff, including weekly staff meetings
• Coordinate event‑related requests, such as tech, concessions, linens, and catering, with theater leadership

As part of this team, you’ll:

• Occasionally assist the box office manager with shift coverage
• Manage events throughout the week and during festivals
• Co‑manage all travel coordination for the SCAD Savannah Film Festival and aTVFest; oversee the preparation of the festival look book for both festivals; and oversee correspondence with industry reps as directed
• Manage travel documents and itineraries

Candidates should ideally demonstrate:

• An ability to work independently
• An ability to supervise student teams

Minimum qualifications:

• Bachelor’s degree in communications, film, or a related discipline
• Proficiency in Microsoft Word, Excel, and social media platforms
• Ability to work nights and weekends

Preferred qualifications:

• Experience in the festival industry
• Experience booking travel using the SAP Concur Travel System

Certificates, licenses, and registrations:

• Valid driver's license

Travel required:

• 10–20%

Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.