Talent Acquisition Specialist

Fenwick & West LLP; Palo Alto (CA); Hybrid; USD 84,000 - 120,000; Full time

Benefits offered by this job

Healthcare

Life Insurance

Health Savings Accounts

Flexible Spending Accounts

Wellbeing

Job summary

Fenwick & West LLP is seeking a Talent Acquisition Specialist to manage the full cycle recruiting process across multiple departments. The role offers a hybrid work arrangement, with in-office frequency guided by business needs and department directives. The position may be based in any U.S.

Fenwick office, including Palo Alto. You will draft and post ads, liaise with agencies, screen candidates, coordinate interviews, reference checks and offers, and onboard new hires.

Qualifications

• Excellent interviewing skills.
• Strong communication with managers and supervisors.
• Clear written communication and confidentiality.
• Knowledge of Americans with Disabilities Act requirements.
• Willingness to travel for recruiting assignments.
• Ability to manage multiple projects with good prioritization.
• Ability to work beyond regular hours when required.
• Proficiency with recruiting software and systems.

Responsibilities

• Drafts and posts employment advertisements and negotiates posting fees.
• Works with agencies and negotiates employment-related fees.
• Screens and interviews candidates, coordinates pre-hire checks and offers.
• Partners with hiring managers to analyze job specs and recruit strategies.
• Develops sourcing plans and maintains industry connections.
• Maintains recruitment data and internal reports (time-to-fill, cost-to-hire).
• Trains managers on lawful hiring practices and interview guidelines.
• Supports firmwide HR recruitment policies and programs.

Skills

Interviewing skills

Communication

Interpersonal skills

Confidentiality

Travel willingness

Problem solving

Project coordination

Resilience

Work flexible hours

Software proficiency

Education

Bachelor's degree preferred

Job description

Job Description Summary

Fenwick is seeking a Talent Acquisition Specialist who will be responsible for the full cycle staff recruiting process; attract, screen, select and onboard qualified staff across all levels within multiple departments. This position can be based in any of our U.S. office locations and offers a hybrid work arrangement, allowing you to work both from home and at your designated Fenwick office. The frequency of in-office work will be determined by business needs and guided by your department's directives.

Job Description

Drafts and posts employment advertisements, including negotiating and controlling ad and posting fees. Works with employment and temporary staffing agencies, including negotiating and controlling employment-related fees. Drafts job and position descriptions for newly created positions and reviews position descriptions, recommending changes as necessary. Conducts and coordinates candidate screening and interview processes, including reviewing resumes and applications, testing and referring qualified applicants to hiring managers. Recommends final candidates to appropriate hiring/administrative manager and conducts and coordinates pre-hire and offer processes, including reference checks, background screenings, present offer and employment letter. Foster relationships with key stakeholders; partner with hiring managers to review, analyze and clarify job specifications, behaviors and skills required; understand business operations and develop recruiting strategies Partner with HR Managers ensuring the execution of firmwide policies and programs pertaining to recruitment and provide general assistance as needed in adherence to state and federal regulatory laws. Develop sourcing plans specific to each job opportunity; utilize proactive recruiting and behavioral interview techniques; Remains abreast of new developments in recruiting, networks with counterparts in comparable law firms and attends local seminars to gain knowledge in legal industry recruiting and employment law; develop industry contacts. Create a “best in class” candidate and client experience by driving speed, quality and effective communication, including status updates. Works with the Director of Talent Acquisition, Diversity & Inclusion to develop recruiting procedures and strategies; determines most effective recruiting methods and sources to attract candidates and works with hiring managers in executing those strategies. Mentor hiring managers on appropriate recruitment and legal hiring/interviewing practices and procedures; conduct training on lawful hiring practices and interview guidelines. Maintains data on recruitment activities, applicant flow, interviews and hires; provides internal recruitment reports (e.g., time-to-fill, cost-to-hire and other tracking/metrics-type). Develops and maintains contacts with educational institutions, employment agencies, placement firms and other sources for applicants, develops a “presence” in the legal industry and marketplace that facilitates contacts by the Firm, develops recruitment programs including job fairs and other events that offer the opportunity to promote Fenwick & West LLP (create brand awareness). Remains abreast of new developments in recruiting, networks with counterparts in comparable law firms and attends local seminars to gain knowledge in legal industry recruiting and employment law. Monitor and apply HR recruiting best practices. Act as point of contact and build influential candidate relationships during the selection process. Perform other related duties as assigned.

Desired Skills & Qualifications

• Excellent interviewing skills.
• Skills to allow effective communication with managers and supervisors.
• Highly developed interpersonal and written communication skills, including ability to interact effectively with personnel at all levels to determine short- and long-term staffing needs; Ability to develop effective working relationships while maintaining strict confidentiality.
• Ability to pay conscientious attention to employees’ needs; A thorough knowledge of recruitment and selection techniques; Knowledge of the requirements of the Americans with Disabilities Act.
• Willingness to travel on recruiting assignments.
• Highly developed problem-solving skills using a team approach.
• Ability to coordinate numerous projects and tasks simultaneously and set appropriate priority levels; ability to coordinate project resources when required.
• Ability to respond creatively and with composure under pressure.
• Ability to work beyond regular business hours as required.
• Mastery of applicable software applications.
• Reporting to the Talent Acquisition Manager, the ideal candidate will have 5+ years of recruiting experience (law firm or professional services experience a plus), and knowledge of state and federal employment law.
• Bachelor's degree preferred.

Benefits and Compensation Details

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits. The anticipated range for this position is: $84,000 - $120,000 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

Our Story

For more than five decades, Fenwick & West has helped some of the world’s most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand—and deserve—new ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year. Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws. We are committed to providing equal employment opportunities for all. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview, please contact [e-mail] or [e-mail]. At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency.