TEMPORARY SENIOR ADMINISTRATIVE ANALYST (MAINTENANCE AND ENGINEERING)

Los Angeles Metro; Los Angeles (CA); On-site; USD 30,000 - 41,000; Part time

Job summary

Los Angeles Metro is seeking an administrative professional to provide complex support to a department, including calendar management, data gathering, and budgetary processing.

The role involves research, reporting, SOP maintenance, and coordination with other departments; some duties require preparing memos and handling confidential documents. The position is temporary, up to 40 hours per week, with limited benefits.

Qualifications

• Bachelor's degree in Business, Public Administration, or a related field.
• Three years of administrative, operational systems, and/or budgetary support work.
• A valid California Class C Driver License or ability to use alternative transportation.
• Preferred: experience creating KPIs (Power BI or similar) and updating SOPs.

Responsibilities

• Plans and organizes administrative functions and tasks for a department.
• Designs and implements projects aligned with agency goals and performance measures.
• Performs financial, administrative analyses and prepares forecasting reports.
• Monitors projects and tracks KPIs, supports budgeting and contracts.
• Prepares expenditures recommendations and processes requisitions.
• Generates reports and coordinates with other departments and stakeholders.

Skills

Calendar management

Data analysis

Budget reconciliation

Reporting

Education

Bachelor's degree in Business/Public Administration

Tools

Power BI

Excel

Job description

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

• THIS POSITION IS TEMPORARY (UP TO 40 HOURS) WITH LIMITED BENEFITS. (Please see Benefits tab for additional information.) No Qualified Candidate Pool (QCP) will be established. You will only be contacted if there is an interest from the hiring department.

Provides complex administrative, analytical, and/or budgetary support for an assigned department.

Position Overview

This position will provide administrative support to a department with such responsibilities as maintaining an executive’s calendar, filing, composing memos and responding to emails, processing departmental requests/forms, conducting research, compiling data and maintaining databases, tracking data, updating SOPs, ordering office supplies, and reconciling large volumes of credit card transactions.

Recruitment Timelines

Interviews are projected to be scheduled for the week of October 19, 2026. These dates are subject to change. We encourage you to monitor your GovernmentJobs.com profile and emails for the latest updates.

Examples of Duties

• Plans and organizes administrative functions and tasks relative to the activities or operations of a department
• Designs, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measures
• Formulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solving
• Monitors projects and programs and tracks and trends KPIs (Key Performance Indicators)
• Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy
• Conducts a variety of special projects and programs related to the department
• Represents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assigned
• Advises management and staff regarding performance and funding matters
• Assists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances
• Prepares recommendations for proposed expenditures of capital funds
• Prepares and submits requisitions and check requests
• Processes confidential documents and maintains data
• Generates correspondence, reports, and presentations
• Coordinates staff to work as a team in accomplishing tasks
• Coordinates activities and projects with those of other departments

Minimum Qualifications

May be required to perform other related job duties

Required

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Business, Public Administration, or a related field

Experience

• Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications

• Experience maintaining and updating files, spreadsheets, and standard operating procedures (SOPs).
• Experience preparing memos, drafting responses for union grievances/hearings, and taking meeting minutes.
• Experience creating Key Performance Indicators (KPIs) using Microsoft Power BI or similar software and researching, analyzing, compiling data, and preparing reports for presentation to management.
• Experience maintaining an executive/management calendar.

Essential Knowledge

• Theories, principles, and practices of public administration analysis and budgeting
• Data analytics
• Finance and budget
• Research and report preparation methods
• Office practices, procedures, methods, and equipment
• Mathematics and business statistics
• Applicable business software applications

Skill in

• Performing complex analyst functions
• Business financial analysis
• Planning, coordinating, and prioritizing multiple projects
• Analyzing situations, identifying problems, and recommending solutions
• Exercising sound judgment and creativity in making conclusions and in a stressful environment
• Communicating effectively orally and in writing
• Preparing comprehensive reports and correspondence
• Interacting professionally with various levels of Metro employees and outside representatives

Ability to

• Research, compile, and analyze complex data
• Meet tight time critical deadlines
• Work independently
• Handle highly confidential information
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Coordinate staff to work as a team in accomplishing tasks
• Read, write, speak, and understand English

Special Conditions

• This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements
• The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job
• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions
• This classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of Directors
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

(JC) Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.