Temporary School Opening Associate

Career Group; New York (NY); On-site; USD 30,000 - 47,000; Full time

Job summary

Career Group seeks a hands-on Temporary School Opening Associate to support expansion and opening of new school locations across New York City. This on-site role runs ASAP through Feb/Mar with possible extension.

The position requires visiting multiple sites, coordinating deliveries, maintaining inventory, and supporting procurement and administrative tasks. Some Saturdays are required in the initial period.

Qualifications

• Experience in supply chain, procurement, or inventory management is preferred.
• Strong organizational and time management skills are essential.
• Excellent verbal and written communication abilities with vendors, staff, and teams.
• Ability to follow procedures, take direction, and execute tasks accurately and efficiently.
• Proactive communication, issue identification, and escalation when needed are valued.
• Resourceful and solutions-oriented, adaptable to fast-changing needs.
• Proficient with computer-based systems: data entry, tracking inventory, creating purchase orders.
• Enjoys a mix of on-site work and administrative duties.
• Willingness to travel between New York City school locations.

Responsibilities

• Visit 3–4 school locations daily to assess needs and coordinate delivery of supplies.
• Oversee inventory levels and assist with procurement to ensure adequate materials.
• Act as a point of contact for operations teams, BOMs, and vendors to ensure coordination.
• Perform site inspections to monitor vendor work and storage areas.
• Track vendor progress and communicate issues or needs to internal teams.
• Document each visit with detailed logs and updates on completed work.
• Participate in team meetings to discuss progress and priorities.
• Provide admin support: create purchase orders, update records, track orders.
• Assist with supply chain and school opening projects, coordinating logistics.
• Remain flexible as timelines and needs evolve.

Skills

Supply chain experience

Procurement

Inventory management

Facilities

Event coordination

Organizational skills

Time management

Communication skills

Attention to detail

Proactive communication

Problem solving

Data entry

Inventory tracking

Purchase orders

On-site work

Administrative tasks

Travel between locations

Job description

Our client ,an education management company, is seeking a hands-on and detail-oriented Temporary School Opening Associate to support the expansion and opening of new school locations across New York City.

This role starts ASAP and is expected to last through February or March, with the possibility of extending.

Location:

New York City – All Five Boroughs

Hours:

Monday–Friday, 8am–4pm

**Fully onsite. Some Saturday work will be required over the next six weeks. Saturday shifts will be approximately 4–5 hours, with flexibility to adjust weekday hours accordingly.

Responsibilities:

• Conduct daily visits to 3–4 school locations to assess operational needs and coordinate the delivery and replenishment of essential supplies, including books, desks, classroom materials, kitchen items, and general office supplies.
• Oversee inventory levels and assist with procurement activities to ensure each school has the necessary materials and resources.
• Serve as a point of contact for school operations teams, Building Operations Managers (BOMs), and vendors to ensure smooth day-to-day coordination.
• Perform site inspections to assess vendor work, monitor storage and supply areas, and ensure facilities are being maintained according to expectations.
• Track vendor progress, identify service issues, and communicate any concerns or outstanding needs to the appropriate internal teams.
• Document each school visit through detailed visitor logs, including updates on completed work, supply needs, and operational challenges.
• Participate in regular team meetings and alignment calls to communicate progress and address changing priorities.
• Provide administrative support as needed, including creating purchase orders, updating procurement records, tracking orders, and following up on outstanding requests.
• Assist with supply chain and school opening projects, helping coordinate logistics and ensure materials are delivered on schedule.
• Remain flexible as school opening timelines and operational needs evolve throughout the assignment.

Qualifications:

• Prior experience in supply chain, procurement, inventory management, facilities, event coordination, or a similar operational role is preferred.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage a changing daily schedule.
• Excellent verbal and written communication skills, with the ability to interact professionally with vendors, school personnel, and internal teams.
• Ability to follow established procedures, take direction, and execute tasks accurately and efficiently.
• Proactive approach to communication, including providing regular updates, identifying potential issues, and escalating concerns when necessary.
• Resourceful and solutions-oriented, with the ability to adapt to changing needs in a fast-paced environment.
• Comfortable with computer-based systems and administrative tasks, including data entry, tracking inventory, and creating purchase orders.
• Enjoys a combination of hands-on, on-site work and administrative responsibilities.
• Ability to travel between school locations throughout all five boroughs of New York City.