Temporary Recreation Coordinator (Ice Rink)

Kodiak — Parks and Recreation Department; Kodiak (AK); On-site; USD 28,000 - 34,000; Part time

Job summary

The City of Kodiak Parks and Recreation Department is seeking a Recreation Coordinator (Ice Rink) for a temporary, as-needed basis not to exceed six months. Responsibilities include planning, promoting, executing and evaluating community recreation programs for youth and adults, and coordinating staff and volunteers.

You will manage facilities, safety, marketing, and records, while collaborating with the Director and other coordinators.

Qualifications

• High school diploma or GED.
• Two years of recreation experience.
• Valid Alaska Driver’s License.
• First Aid/CPR certification.

Responsibilities

• Plan, organize, promote, implement, and evaluate community recreation programs for youth and adults.
• Coordinate and lead the work of contracted, part-time, temporary and volunteer staff within the area of responsibility.
• Maintain program records including revenue, costs, attendance, and incident reports.
• Market programs and coordinate events with outside organizations.
• Ensure safety, customer service, and compliance with relevant laws and policies.

Skills

Recreation planning knowledge

Staff coordination

Customer service

Education

High school diploma or GED

Job description

Description

The City of Kodiak Parks and Recreation Department is recruiting for

a temporary

Recreation Coordinator (Ice Rink)

.

The Department is looking for an experienced team player that has a desire to be a part of a progressive Parks and Recreation Department working hard to serve the needs of our community.

Under supervision, this position is responsible for planning, organizing, promoting, implementing, and evaluating community recreation programs for youth and adults, including enrichment programming, outdoor and adventure activities, special events, games, sports, camps, classes, and athletic programming; coordinating and leading the work of contracted, part-time, temporary and volunteer staff in the specific area of responsibility; maintaining program documentation and records such as revenue, operational costs, attendance, and incident/accident reports; marketing programs and other offerings; organizing events with outside organizations; operating equipment and tools specific to area of responsibility; and assist fellow Recreation Coordinator(s) in completing departmental tasks or other special recreation functions.

The Parks and Recreation Department provides a variety of services and programs to support and enrich the lives of the residents of Kodiak. The Recreation Coordinator is responsible for efficient delivery of a variety of programs for youth and adults in the Kodiak community and may be assigned a specific program area(s), including, but not limited to the following: Aquatics, Teen Center, and Ice Rink. The Recreation Coordinator must perform these duties in a manner that reflects positively on the City and the Department.

**Temporary position that works on an as needed basis and will not exceed six months.**

Examples Of Essential Duties

Plans, organizes, schedules, and supervises recreational activities and programs within the community and the City, which includes: coordinating volunteers, determining appropriate sites for events or activities, locating and solidifying instructors, staff and/or volunteers, soliciting and obtaining sponsorships and donations, coordinating media coverage, and/or performing related activities.

Oversees, coordinates and participates in the preparation, scheduling and use of required facilities and equipment for assigned programs and activities. Communicates with scheduled groups to confirm use of the facility and identifies the needs of the user group. Updates emergency and other pertinent information on a regular and as-needed basis.

Assists in hiring, training and assessing assigned part-time, temporary staff and volunteers to implement planned recreational programing, events and with the use of any required equipment. Orients new staff and develops staffing schedules.

Serves as a liaison with the public, community cooperatives, school districts, internal employees, citizen groups, individuals, professional organizations and/or other interested parties; and maintains a cooperative working relationship with all.

Provide exceptional customer service to both internal and external stakeholders.

Prepares, reviews, and maintains a variety of reports and documents related to assigned programs and their associated activities, including financial reports that reflect program revenue, expenses, and participant counts.

Analyze recreation trends and patterns; incorporate industry standards and best practices.

Purchases and maintains inventory and supplies for assigned programs. Monitors and assesses the condition of the facilities being used in terms of suitability, physical condition, and safety. Reports facility maintenance concerns promptly. Initiates and coordinates repair of equipment utilized in assigned programs and activities.

Provides input into the preparation of annual budget for assigned programs; administers, monitors and accounts for budgets of assigned area(s) of responsibility.

Operate equipment, tools, etc. assigned to area(s) of responsibility.

Develops and distributes marketing and publicity brochures, fliers, mailings, and/or other related public relations materials; prepares information for public announcements via press releases, radio, email or related marketing medias.

Responds to and documents all incidents involving injury, behavioral problems, and/or any unusual events and communicates to appropriate resources and supervisor.

Collaborate with Director and fellow Recreation Coordinator on developing and implementing programming.

Creates and maintains records in compliance with the City’s established records retention schedule and policy; performs various clerical and administrative duties, e.g., answer phone, operate cash register, operate copy machine, etc.; and maintains confidentiality.

Administers first aid and/or CPR when necessary.

Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

(Generally describes the knowledge, skills, and abilities required to enter the job and/or be learned within a short period of time to successfully perform the assigned duties.):

Knowledge of:

• Principles and techniques of recreation and event planning, facilitation, and management;
• Applicable Federal, State, and local laws and regulations;
• The role of OSHA, ADA, and DEC in the area of recreation;
• Applicable age-appropriate activities, programs, and materials;
• Maintenance of equipment, tools, and areas of specific responsibility;
• Recordkeeping practices and principles;
• Customer service principles;
• Computer operation and related software applications.

Skill in:

• Applying applicable Federal, State, and local laws and regulations;
• Participating in recruitment of staff and volunteers;
• Coordinating, training, leading, and monitoring volunteers and staff in projects;
• Prioritizing and assigning work;
• Preparing and maintaining records and reports;
• Providing customer service;
• Managing public relations and community programs;
• Monitoring budgets, revenues, and expenses;
• Using a computer and related software applications;
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Ability to:

• Ensure proper safety procedures are being followed, to protect staff and the general public;
• Train and motivate staff and volunteers;
• Administers first aid and CPR;
• Prepare written narratives, correspondence, notices and reports in clear and concise manner;
• Meet the physical requirements necessary to perform assigned duties in a safe and effective manner for self and others;
• Safely operate assigned equipment, tools, vehicles, etc. in area of responsibility;
• Handle sensitive information and maintain confidentiality;
• Perform mathematical calculations, including addition, subtraction, multiplication and division;
• Communicate clearly and concisely, both orally and in writing;
• Establish and maintain effective working relationships with those contacted in course of work.

Minimum Qualifications

High school diploma or General Education Development (GED) and up to one year of specialized or technical training beyond high school in recreation or related field and two years of recreation experience in area of responsibility; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSING REQUIREMENTS

• Valid Alaska Driver’s License or ability to obtain within 30 days of hire
• First Aid/CPR Certification

Specifics for areas of responsibility:

Ice Rink:

• Basic Arena Refrigeration (BAR) or ability to obtain within 12 months
• Ice Making & Painting Technologies (IMPT) or ability to obtain within 12 months
• Ice Maintenance & Equipment Operation (IMEP) or ability to obtain within 24 months

Supplemental Information

PHYSICAL REQUIREMENTS:

Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lif