Temporary Property & Facilities Manager

High Hopes Therapeutic Riding Inc; Old Lyme (CT); Hybrid; USD 39,000 - 44,000; Full time

Benefits offered by this job

Overtime eligible

Job summary

High Hopes Therapeutic Riding Inc. is seeking an experienced Temporary Property & Facilities Manager to stabilize, organize, and improve facilities operations across a 127-acre campus.

You will build systems, document processes, and implement maintenance programs while managing budgets and vendors. This full-time, hourly role ($28-32/hr DOE) is overtime eligible and temporary through June 30, 2027, with potential extension or conversion.

Qualifications

• Minimum 5 years of facilities, property, operations, maintenance, or project management experience.
• Demonstrated experience developing systems, processes, and operational infrastructure.
• Experience managing maintenance programs, contractors, budgets, and projects.

Responsibilities

• Oversee maintenance operations across the 127-acre campus.
• Develop and maintain maintenance tracking systems, logs, and documentation.
• Create preventative maintenance schedules for facilities, equipment, vehicles, and infrastructure.
• Establish project budgets, timelines, scopes of work, and performance expectations.
• Coordinate and oversee contractors and service providers.
• Maintain records required for inspections, permits, mechanical systems, and regulatory compliance.

Skills

Facilities management

Systems development

Budget & project management

Job description

High Hopes is seeking an experienced and highly organized Temporary Property & Facilities Manager to lead the stabilization, organization, and improvement of our facilities operations. This position is a unique opportunity for a hands-on professional to build and implement sustainable facilities systems that will support the organization for years to come.

About the Role

The Property & Facilities Manager will oversee maintenance operations across High Hopes’ 127-acre campus while creating the processes, documentation, maintenance programs, project tracking systems, and vendor management practices necessary to support effective long-term property stewardship. The ideal candidate is equally comfortable planning strategically, creating systems and budgets, managing vendors and projects, and rolling up their sleeves to help implement solutions.

This is a full-time, hourly ($28-32/hr DOE) role that is overtime eligible, and temporary through June 30, 2027 with the opportunity to extend employment or convert to permanent hire.

Primary Duties

• Facilities Systems Development
  
  
  
  • Assess current facilities operations, maintenance practices, and deferred maintenance needs.
  
  
  • Establish and maintain comprehensive maintenance tracking systems, logs, and documentation.
  
  
  • Create preventative maintenance schedules for facilities, equipment, vehicles, and infrastructure.
  
  
  • Develop and maintain inventory records for facility assets and equipment.
  
  
  • Implement consistent project management and work order tracking processes.
  
  
  • Create documentation standards that support organizational continuity and long-term planning.
  
  
  
  


• Facilities & Property Operations
  
  
  
  • Oversee and implement maintenance and repair of all buildings, barns, arenas, offices, equipment, and grounds.
  
  
  • Conduct routine inspections to identify maintenance needs, safety concerns, and operational risks.
  
  
  • Ensure facilities remain safe, functional, in good repair, and mission-ready.
  
  
  • Coordinate and conduct seasonal maintenance activities and campus improvement efforts.
  
  
  • Maintain records required for inspections, permits, mechanical systems, and regulatory compliance.
  
  
  
  


• Project & Capital Improvement Management
  
  
  
  • Lead facility improvement and infrastructure projects from planning through completion.
  
  
  • Establish project budgets, timelines, scopes of work, and performance expectations.
  
  
  • Monitor project progress and communicate status updates to leadership & staff.
  
  
  • Identify facility priorities and develop recommendations for future improvements.
  
  
  
  


• Budget Administration & Financial Stewardship
  
  
  
  • Develop and maintain facilities and maintenance budgets.
  
  
  • Track expenditures and budget performance.
  
  
  • Evaluate project costs and identify opportunities for cost savings.
  
  
  • Ensure maintenance activities and projects are completed within approved budgets.
  
  
  • Support annual & capital planning and forecasting efforts.
  
  
  
  


• Develop scopes of work and obtain competitive bids.


• Select, coordinate, and oversee contractors and service providers.


• Negotiate service agreements and pricing when appropriate.


• Monitor contractor performance and ensure quality standards are met.


• Maintain vendor records, contracts, and service histories.


• Safety, Compliance & Risk Management
  
  
  
  • Support compliance with applicable local, state, federal, and PATH Intl. requirements.
  
  
  • Conduct regular safety inspections and address identified concerns.
  
  
  • Maintain emergency preparedness procedures and related facility documentation.
  
  
  • Support organizational risk management efforts and facility-related policies.
  
  
  
  


• Organizational Collaboration
  
  
  
  • Serve as the primary point of contact for facilities-related matters.
  
  
  • Partner with staff and leadership to prioritize facility needs.
  
  
  • Support Building & Grounds Committee initiatives and reporting needs.
  
  
  • Assist with facilities planning related to special events and organizational growth.
  
  
  
  

Required Qualifications

• Minimum 5 years of facilities, property, operations, maintenance, or project management experience.


• Demonstrated experience developing systems, processes, and operational infrastructure.


• Experience managing maintenance programs, contractors, budgets, and projects.

What We Offer

A supportive, fun, and kind workplace culture

The opportunity to work with an incredible herd and an engaged community

A chance to make a meaningful impact every day through your work