Facilities Manager

Heartwoodhub; California, Northern (MO, KY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Heartwood Mountain Sanctuary, HUB for Food, Arts, Culture & Ecology is seeking a Facilities Manager to lead maintenance and operations for Heartwood Mountain Sanctuary and Harmony Lane, LLC. You will oversee a team of facilities staff, manage budgets, and coordinate repairs, renovations and safety programs.

The role requires strong leadership, extensive maintenance knowledge, and the ability to work with the Executive Team on financial planning and regulatory compliance.

Qualifications

• Five+ years of professional Facilities Management experience.
• Ability to manage multiple projects with shifting priorities.
• Self-starter, strong team member and leader.
• Knowledge of construction, electrical, plumbing, telecom and IT systems.
• Understanding of building and fire codes; willingness to obtain certifications.
• Comfort with budgeting and reporting to the Business Office.

Responsibilities

• Inspects properties to determine repairs or improvements needed.
• Assists with hiring and training Facilities Support staff.
• Schedules and supervises day-to-day operations and maintenance tasks.
• Creates annual maintenance budgets and tracks expenses.
• Coordinates bids from outside contractors for additional work.
• Oversees electrical, plumbing, IT systems and related maintenance.
• Maintains water supply reporting and health department compliance.
• Develops safety procedures for emergencies and training.

Skills

Facilities management

Leadership

Budgeting

Construction knowledge

Safety compliance

Tools

Electrical

Plumbing

IT systems

Budgeting software

Job description

Organization: Heartwood Mountain Sanctuary, HUB for Food, Arts, Culture & Ecology, is a rural Healing Arts Center, community hub and retreat center dedicated to supporting holistic-healing education and right-livelihood, honoring the sacredness and unity of all.

Position Overview: Reporting to the Executive Team, the Facilities Manager is responsible for overseeing the overall maintenance of the property and buildings that are part of Heartwood Mountain Sanctuary and Harmony Lane, LLC. The Facility Manager manages, plans, and coordinates activities related to the operation, repair, maintenance and construction of facilities, buildings and grounds. Accomplishes work through and manages a team of skilled and semiskilled trade workers. This position manages the Facilities Support staff members in day to day operations, including but not limited to hiring, training, and scheduling.

Responsibilities:

• Inspects properties and facilities to determine repairs or improvements required
• Assists with hiring and training Facilities Support staff
• Schedules, assigns duties and supervises Facilities Support staff for day to day operations including but limited to maintenance, repair, or renovation
• Participates in creating annual budgets related to maintenance staff and expenses
• Keeps the Executive Team aware of any repairs or situations that will require additional finances beyond what has been budgeted for overall maintenance for the year
• Coordinates and obtains bids for additional work from outside contractors
• Oversees all property maintenance functions related to construction, electrical, plumbing and painting, as well as telephone and IT systems
• Oversees keeping the seasonal pool and year round sauna and hot tub functioning and maintained, meeting all requirements for the Humboldt County Health Department
• Oversees the water supply for the property in accordance with the North Coast Water Board, including but not limited to daily reporting for the cistern, monthly water testing, annual submission of the electronic annual report to drinking water program (eAR), annual Safer Clearinghouse report and other water reporting requirements
• Creates and submits annual HAZCOM report to the Health Department
• Designs and conducts annual Hazmat training for facilities and maintenance employees.
• Coordinates with the Business Office Manager on accounting and tax issues related to maintenance of properties
• Develops safety procedures for use in event of fires, accidents, HAZCOM, etc…
• Coordinates moving of equipment, tables, chairs, and other items for events
• Quick response at any hour of the day or night to fix emergency situations (ie: break in the water line, blocked septic lines, generator start up for power outages, etc…)
• Uses and maintains the skid steer for maintaining the roads, ditches, and other needs
• Performs appropriate tree work including use and maintenance of chain saws, trimming and safely lighting and managing burn piles. Procures Cal-Fire burn permit annually.
• Maintains and keeps clean all Heartwood owned vehicles and manages repair and service annually.
• Keeps all Heartwood owned small engines and tools serviced including, but not limited to, weed trimmers, lawn mowers, chain saws, generators, pressure washers, log splitters, compressors.
• Manages collection of trash and recycling including transport to Eel River Dump.
• Manages the maintenance and operation of washers and dryers.
• Manages and coordinates the refilling of fire extinguishers annually.
• Works with the commercial kitchen manager to keep the commercial kitchen equipment serviced and in working order.
• Maintains and services propane heaters throughout Heartwood.
• Keeps facilities and maintenance shops clean and orderly.
• Keeps rain gutters cleaned and working.
• Keeps all roofs free from leaks, branches and debris.
• Keeps all window screens in working condition.
• Maintains all Heartwood roads and rain ditches and fills pot holes when necessary.
• Paints or stains inside and outside of Heartwood buildings and dorms when necessary.
• Keep the key making machine in working condition, maintain a full set of keys for the facility, and work with staff to maintain guest keys.

Qualifications:

• Five+ years of professional Facilities Management experience
• Ability to work on multiple projects, adjust quickly to shifting priorities, meets deadlines, exercises good judgment, and handles high-pressure situations efficiently
• Self-starter, strong team member and leader
• Knowledge of and skilled in construction, electrical, plumbing, telephone and IT systems preferred
• Knowledge of (or willingness to learn) Building Codes, Fire Codes, and other regulatory requirements to improve and maintain the property
• Preferred Certification (or willingness to become certified, then maintain certification) throughout employment for the T1-Water Treatment Operator and/or D1-Water Distribution Certificate
• Understanding of accounting systems and budgets, and ability to work with Business Office Manager for financial reporting
• Physical job requirements include:
• Ability to lift up to 50 lbs.
• Ability to work outside (often in all types of weather)
• No medical restrictions to perform duties
• Valid driver’s license and active automobile insurance
• Safety/First Responder/CPR training a plus