Temporary Property and Facilities Manager

High Hopes Therapeutic Riding, Inc.; Old Lyme (CT); On-site; USD 58,000 - 67,000; Full time

Benefits offered by this job

Temporary contract through 2027-06-30

On-site campus facilities

Overtime eligible

Job summary

High Hopes Therapeutic Riding, Inc. is seeking an experienced Temporary Property & Facilities Manager to lead the stabilization, organization, and improvement of our facilities operations across the 127-acre campus.

This hands-on role builds sustainable systems and processes. The position is full-time, hourly ($28-32/hr DOE), overtime eligible, and temporary through June 30, 2027 with the opportunity to extend or convert to permanent hire.

Qualifications

• Minimum 5 years of facilities, property, operations, maintenance, or project management experience.
• Demonstrated experience developing systems, processes, and operational infrastructure.
• Experience managing maintenance programs, contractors, budgets, and projects.

Responsibilities

• Develop and implement facilities systems, maintenance tracking and documentation.
• Oversee maintenance and repair of campus buildings, barns, arenas, offices, equipment and grounds, ensuring safety and readiness.
• Lead facility improvement and capital projects from planning to completion with budgets and timelines.
• Develop and monitor facilities budgets, track expenditures, and seek cost-saving opportunities.
• Perform regular safety inspections and support regulatory compliance and risk management.
• Serve as primary point of contact for facilities-related matters and coordinate with staff and leadership.

Skills

Facilities management

Operations

Project management

Budgeting

Vendor management

Job description

High Hopes is seeking an experienced and highly organized Temporary Property & Facilities Manager to lead the stabilization, organization, and improvement of our facilities operations. This position is a unique opportunity for a hands- on professional to build and implement sustainable facilities systems that will support the organization for years to come.

About the Role

The Property & Facilities Manager will oversee maintenance operations across High Hopes’ 127-acre campus while creating the processes, documentation, maintenance programs, project tracking systems, and vendor management practices necessary to support effective long-term property stewardship. The ideal candidate is equally comfortable planning strategically, creating systems and budgets, managing vendors and projects, and rolling up their sleeves to help implement solutions.

This is a full-time, hourly ($28-32/hr DOE) role that is overtime eligible, and temporary through June 30, 2027 with the opportunity to extend employment or convert to permanent hire.

Primary Duties

Facilities Systems Development

• Assess current facilities operations, maintenance practices, and deferred maintenance needs.
• Establish and maintain comprehensive maintenance tracking systems, logs, and documentation.
• Create preventative maintenance schedules for facilities, equipment, vehicles, and infrastructure.
• Develop and maintain inventory records for facility assets and equipment.
• Implement consistent project management and work order tracking processes.
• Create documentation standards that support organizational continuity and long-term planning.

Facilities & Property Operations

• Oversee and implement maintenance and repair of all buildings, barns, arenas, offices, equipment, and grounds.
• Conduct routine inspections to identify maintenance needs, safety concerns, and operational risks.
• Ensure facilities remain safe, functional, in good repair, and mission-ready.
• Coordinate and conduct seasonal maintenance activities and campus improvement efforts.
• Maintain records required for inspections, permits, mechanical systems, and regulatory compliance.

Project & Capital Improvement Management

• Lead facility improvement and infrastructure projects from planning through completion.
• Establish project budgets, timelines, scopes of work, and performance expectations.
• Monitor project progress and communicate status updates to leadership & staff.
• Identify facility priorities and develop recommendations for future improvements.

Budget Administration & Financial Stewardship

• Develop and maintain facilities and maintenance budgets.
• Track expenditures and budget performance.
• Evaluate project costs and identify opportunities for cost savings.
• Ensure maintenance activities and projects are completed within approved budgets.
• Support annual & capital planning and forecasting efforts.
• Develop scopes of work and obtain competitive bids.
• Select, coordinate, and oversee contractors and service providers.
• Negotiate service agreements and pricing when appropriate.
• Monitor contractor performance and ensure quality standards are met.
• Maintain vendor records, contracts, and service histories.

Safety, Compliance & Risk Management

• Support compliance with applicable local, state, federal, and PATH Intl. requirements.
• Conduct regular safety inspections and address identified concerns.
• Maintain emergency preparedness procedures and related facility documentation.
• Support organizational risk management efforts and facility-related policies.

Organizational Collaboration

• Serve as the primary point of contact for facilities-related matters.
• Partner with staff and leadership to prioritize facility needs.
• Support Building & Grounds Committee initiatives and reporting needs.
• Assist with facilities planning related to special events and organizational growth.

Required Qualifications

• Minimum 5 years of facilities, property, operations, maintenance, or project management experience.
• Demonstrated experience developing systems, processes, and operational infrastructure.
• Experience managing maintenance programs, contractors, budgets, and projects.

What We Offer

• A supportive, fun, and kind workplace culture
• The opportunity to work with an incredible herd and an engaged community
• A chance to make a meaningful impact every day through your work