Temporary Program Specialist - Immunization - Health Department

Salt Lake County; Salt Lake City (UT); On-site; USD 19,000 - 30,000; Part time

Job summary

Salt Lake County is seeking a 6-month, 40-hour/week administrative support specialist for the immunization group. You will use Excel to track inventory and budgets, handle scheduling via phone, and support program activities at clinics.

Applicants should have at least one year of general office experience; English/Spanish bilingual ability is a plus. A fingerprint background check and RAP Back enrollment are required, with Utah driver’s license valid at hire and vaccination may be required.

Qualifications

• One year of general office skills.
• Preference for bilingual English/Spanish with reading, writing and speaking fluency.
• Background check via fingerprinting and RAP Back program.
• Driver's license valid in Utah required at hire; must obtain Utah license within six months.
• Vaccination may be required due to job role.

Responsibilities

• Provide specialized administrative and clerical support for programs.
• Maintain program records per retention schedules.
• Prepare materials for public education, presentations, and workshops.
• Process purchase orders and maintain inventory; assist with cash handling.

Skills

General office skills

Excel

Tools

Excel

Job description

Job Description

JOB SUMMARY

Provides specialized administrative support for bureau, programs, committees, and affiliations. This 6 month, 40 hours/week position works with our immunization group performing various support functions including using Microsoft Excel to track inventory and budget, and interacting with clients over the phone to schedule appointments at the clinics.

MINIMUM QUALIFICATIONS

One (1) year of general office skills.

Preference may be given to applicants bilingual in English and Spanish, and requires reading, writing, and speaking both English and Spanish fluently without the use of a translation app or program.

Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

A valid Driver’s License accepted by the State of Utah is required at the time of hire. A valid Driver’s License issued by the State of Utah must be obtained within six (6) months of hire to operate a County vehicle.

Due to the nature of this role, vaccination or proof of vaccination may be required.

ESSENTIAL FUNCTIONS

• Provides specialized administrative and clerical support and assistance for assigned programs.
• Ensures program records and information are maintained and stored per retention schedules and policies.
• Assists in researching, developing and preparing materials used for public education, presentations, and workshops.
• Processes purchase orders, maintains inventory, and assists with cash handling and deposit preparation as needed.
• Provides general information/assistance regarding department/division services, activities, locations, procedures, scheduling, timeframes, documentation, fees, or other issues.
• Distributes public health information as requested. Receives, distributes and routes incoming and outgoing mail.
• Types and proofreads documents, educational handouts, and makes appropriate corrections. Records meeting minutes and assists with follow up on committee/board members’ assignments and activities.
• Enters and collects data and assists in disease report preparation and distribution.
• May maintain webpage information.
• May process and issue certificates, and/or permits. Receives monies, records transactions, and issues receipts; forwards revenues and reconciles transactions according to policy and procedures.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:

Business English and mathematicsModern office practices and procedures

Skills and Abilities to:

Produce, edit, and proofread written documents, forms, and charts using advanced skillsWork with computer software related to job specific dutiesCommunicate effectively both verbally and in writingProduce written documents, forms, correspondence, labels, and charts using business EnglishPerform multiple tasks, act independently, and work with minimum supervision

Understand and follow broad objectives and instructionsGather and condense relevant and useful information from a large scope of sources

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Perform essential physical requirements such as lifting, walking, sitting, kneeling or bending.

TEMPORARY POSITIONS:

An "At Will", FLSA non-exempt employee who is not eligible for County benefits and who must work an average of 29 hours or less per week or an average of 129 hours or less per month.

• Must work an average of 29 hours or less per week or an average of 129 hours or less per month.
• Are not eligible for County benefits except as otherwise provided for by policy.
• Are not considered merit employees.
• Are "at will" employees who may be terminated for any reason, without notice, and without a pre-termination hearing.

Additional Information

This 6 months temporary position will work 40 hours per week, Monday through Friday, 8:00 AM to 5:00 PM helping the immunization program.