Temporary Program Coordinator - ConnectEd

University of Washington; Seattle (WA); Hybrid; USD 47,000 - 63,000; Full time

Job summary

University of Washington in Seattle is seeking a one-year Temporary Program Coordinator to manage day-to-day activities and provide administrative support to ConnectEd. The role is hybrid, located at Miller Hall on UW Seattle campus, with in-office and remote days weekly and occasional overtime for events.

Responsibilities include program administration, communications, event planning, budgeting, contracts, and travel as needed.

Qualifications

• High school graduation or equivalent with two years in educational programs or clerical work.
• Equivalent education/experience may substitute for minimum qualifications.
• Applicants not meeting these qualifications will not be forwarded to the Hiring Manager.

Responsibilities

• Maintain program records and ensure data integrity.
• Support general administrative operations to improve workflow.
• Coordinate communications with faculty, staff, community and participants.
• Plan and coordinate events, meetings, and related activities.
• Manage budget and procurement for the program.
• Process contracts and invoices to ensure timely payments.
• Coordinate travel when needed for events.

Skills

Administrative support

Event planning

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Description

The College of Education has an outstanding opportunity for a one-year Temporary Program Coordinator to join their team.

About The Opportunity

Reporting to the Director of ConnectEd, the Program Coordinator will be responsible for managing day-to-day activities. The position will provide administrative and daily support to ConnectEd. This position is expected to be located at Miller Hall on the UW Seattle campus. The role will be hybrid with a combination of in office and remote days every week depending on the operational needs of the program. Occasional overtime may be likely due to on-site events and/or business needs.

Job Description

The College of Education has an outstanding opportunity for a one-year Temporary Program Coordinator to join their team.

About The Opportunity

Reporting to the Director of ConnectEd, the Program Coordinator will be responsible for managing day-to-day activities. The position will provide administrative and daily support to ConnectEd. This position is expected to be located at Miller Hall on the UW Seattle campus. The role will be hybrid with a combination of in office and remote days every week depending on the operational needs of the program. Occasional overtime may be likely due to on-site events and/or business needs.

Key Responsibilities

ConnectEd Program Administrative Duties 80%

Program Administration:

• Maintain accurate program records, files, and documentation to ensure data integrity and compliance with internal procedures and reporting requirements.
• Support general administrative operations as needed to improve workflow and program effectiveness.

Communications:

• Act as the primary point of contact forfaculty,staff,community members, and participants
• Respond to inquiries in a timely and professional manner, providing information, referral, and follow up as needed.
• Assist with the development, review and distribution of marketing and communications materials such as emails, flyers, announcements, and web content.
• Support outreach efforts to promote programs, events, and engagement opportunities.

Event Planning & Coordination:

• Assist with planning, organizing, and executing program events, workshops, meetings, and related activities.
• Coordinate event logistics such as scheduling, materials preparation, room setup, catering, technology needs, and vendor communication.
• Provide on-site event support to ensure smooth operations and troubleshoot issues as they arise.
• Occasional travel may be required to support event or program activities.

Meeting Coordination:

• Schedule and coordinate team meetings, including sending invitations and preparing agendas
• Maintain organized records of decisions, deadlines, and next steps to support accountability and continuity.

Budget Management and Procurement 20%

Budget management:

• Assist with budget development, track program expenses, and coordinate procurement processes
• Maintain budget spreadsheets and/or records to support accurate financial oversight and reporting.
• Help ensure spending aligns with approved budgets, timelines, and program priorities.
• Process requests to purchase or pay for event related costs via procurement card or Workday.

Contracts & Invoicing & Account Receivable:

• Coordinate contract processing by gathering documentation, tracking approvals, and supporting submission of workflows.
• Review and process invoices in coordination with program and finance contacts to ensure timely payment.
• Monitor outstanding accounts receivable and follow up as needed to resolve delays and support collection efforts.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• High school graduation or equivalent, two years of experience supporting educational programs and/or clerical work.
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Experience with Microsoft Office including Outlook, Word, and Excel

Preferred Qualifications

• Bachelor's degree
• Previous independent and complex administrative support.
• Higher education experience
• Knowledge of University of Washington policies and procedures.

About The Team

The ConnectEd professional and community learning office coordinates professional development opportunities offered by the College in partnership with schools and organizations including courses, webinars, and events. The program aims to support educators to transform inequitable systems of education to create just, sustainable and culturally thriving democracies.

Compensation, Benefits And Position Details

Pay Range Minimum:

$47,256.00 annual

Pay Range Maximum

$63,156.00 annual

Benefits

Other Compensation:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

SEIU Local 925 Nonsupervisory

About The UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.