Portfolio Administrator

Winebow; Glen Allen (VA); Hybrid; USD 36,000 - 43,000; Full time

Job summary

Winebow is seeking a Portfolio Administrator to support the portfolio team with marketing and administrative duties. The position is hybrid and requires in-office presence three days per week, with commutable options to Pine Brook, NJ, New York, NY, or Glen Allen, VA.

Responsibilities include updating systems, generating reports, coordinating POS materials, and maintaining program tracking spreadsheets. Ideal candidates have 2–3 years of admin experience and strong Excel/Outlook/PowerPoint/Word

Qualifications

• High School Diploma or GED required.
• 2–3 years administrative experience preferred.
• Customer service experience is a plus; strong communication required.

Responsibilities

• Update and enter information into systems/portals (sales incentive sheets, pricing entries).
• Generate pricing and inventory reports for internal partners.
• Create and distribute POS materials and coordinate with internal/external partners.
• Communicate product information and updates to internal/external partners.
• Create and maintain spreadsheets to track programs (presells, allocations, limited products).
• Meet goals and deadlines; punctual for work, meetings, and events.
• Follow safety policies and perform other duties as assigned.

Skills

Effective communication

Organizational skills

Customer service

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Word

Job description

Why Winebow?

At Winebow, we are strongly committed to creating an environment that fosters diversity, equity, and inclusion. We are intentional in our efforts to ensure that every employee has a sense of value and opportunity in our company, and we work tirelessly to promote a culture of inclusion where our team feels safe, respected, and valued. We want our Winebow family to feel at home and to be empowered to bring their best selves forward.

We seek talent from all backgrounds to join our organization and are dedicated to achieving a diverse workforce in all aspects of employment including but not limited to recruiting, hiring, promotion, training, benefits, wage and salary equity.

The Portfolio Administrator supports the portfolio team in all marketing and administration. This position must be commutable to either of our office locations in: Pine Brook, NJ, New York, NY, or Glen Allen, VA. This role is hybrid and required to be in the office three days a week.

ESSENTIAL FUNCTIONS:

• Update and enter information into various systems/portals including but not limited to: sales incentive program sheets, pricing adjustments, pricing entries
• Generate pricing and inventory reports and provide to internal business partners as needed.
• Partner with various departments to create applicable POS materials and distribute to internal and external business partners as needed.
• Communicate with internal and external business partners on product information, news, and updates, and provide guidance and direction on general inquiries.
• Create and maintain spreadsheets and systems to track programs including but not limited to presells, product allocations, and limited product offerings.
• Meets agreed upon goals and objectives effectively and in a timely manner.
• Arrives to work, appointments, meetings, and all work-related functions on time and as scheduled.

OTHER FUNCTIONS:

• Follows all safety policies and procedures; communicate hazards and/or suggest improvements to Manager
• Other duties as assigned

WORKING CONDITIONS:

Normal office environment.

EQUIPMENT/MACHINERY USED:

Telephone, copier, computer, calculator, scanner.

PHYISCAL REQUIREMENTS:

Sitting, standing, bending, manual dexterity, reaching, visual acuity, lifting up to 10lbs

MINIMUM REQUIREMENTS:

• High School Diploma or GED.
• Minimum of 2-3 years administrative experience.
• Previous experience in Customer Service preferred.
• Effective and proven communication and organizational skills.
• Intermediate to advanced skills in Microsoft Excel; proficient in Microsoft Outlook, Power Point, and Word.

The salary range for this position is $26.45 - $31.25. We offer a comprehensive benefits package of medical, dental, vision, life, AD&D, 401k with company match, employee purchase program (where licensed) and paid time off. If you are hired at Winebow, your final base salary compensation will be determined based on factors such as geographic location, skills, education and/or experience. In addition to those factors, we consider internal equity of our current team members as a part of any final offer.

EMPLOYERS RIGHTS:

This job description does not list all the duties of the job. You may be asked by management to perform other duties. Winebow has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with Winebow is by mutual consent.