Temporary Office Operations Coordinator

One Capital Management LLC; Westlake Village (CA); On-site; USD 34,000 - 48,000; Full time

Job summary

One Capital Management LLC is seeking an administrative support professional on a temporary 3-month contract in Westlake Village, CA. The role focuses on keeping the office running smoothly, supporting clients, employees, and vendors with discretion, and learning firm operations to handle day-to-day responsibilities.

This non-exempt position offers overtime eligibility and the chance to assist with travel arrangements, meetings, and general front-desk tasks as needed.

Responsibilities

• Oversee the day-to-day operations of the office and help keep things running smoothly.
• Provide a high level of service to clients, employees, and vendors.
• Provide administrative support to the firm, including handling confidential and time-sensitive matters with discretion and good judgment.
• Learn and understand the firm’s operations and processes in order to effectively manage day-to-day responsibilities.
• Coordinate office events, meetings, and travel arrangements.
• Respond to requests and questions from employees, clients, vendors, and other outside contacts in a timely and professional manner.
• Maintain client files, records, and data systems, keeping information organized and up to date.
• Handle general office and front-desk responsibilities, including greeting visitors, answering phones, sorting mail, coordinating deliveries, scheduling appointments, ordering and stocking office supplies, copying, scanning, and filing.
• Help identify and take care of day-to-day office needs, anticipating issues and stepping in where needed to keep the office running efficiently.

Job description

One Capital Management LLC is seeking an administrative support professional on a temporary 3-month contract in Westlake Village, CA. The role focuses on keeping the office running smoothly, supporting clients, employees, and vendors with discretion, and learning firm operations to handle day-to-day responsibilities.

This non-exempt position offers overtime eligibility and the chance to assist with travel arrangements, meetings, and general front-desk tasks as needed.